{"id":2383256,"url":"https://alion.io/job/baird-branch-events-operations-assistant","title":"Branch Events & Operations Assistant","company":{"id":1756216,"name":"Baird","domain":"rwbaird.com","url":"https://alion.io/company/rwbaird","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":9,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":47,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Louisville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":60000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-12T19:46:40Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-22T02:44:45Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"About the Role:\nAs the Branch Events and Operations Assistant, you’ll play a key role in strengthening client and associate relationships and elevating our brand presence through the planning and execution of marketing events and engagement activities. This role partners closely with branch leadership and Wealth Management teams to deliver seamless events that foster connection, drive brand awareness, and support business objectives. You’ll be the first point of contact for clients, business associates, vendors, and recruits-greeting guests with warmth and professionalism, and ensuring their needs are met proactively.\nIn addition, you’ll manage front desk operations, including administrative support, and office logistics. Your ability to multitask, communicate effectively, and maintain a polished and organized environment will be essential to your success.\nThe Impact You’ll Make:\nGreets all visitors, providing information, directions, or assistance as needed, striving to create memorable experiences for all guests. This includes, but is not limited to, clients, vendors, new hires, recruits, and internal and external business associates. Escorts guests, as needed \nReceives and routes incoming calls to the appropriate destination utilizing the switchboard console, always in a friendly, professional manner. Collect important information and seek to assist before taking a message or transferring a call \nPlans, coordinates, and arranges for the entire life cycle of meetings and branch events by handling administrative tasks and preparation work \nProvides support to the branch, including admin support, miscellaneous clerical functions, and other projects as requested \nMaintains a welcoming and professional workspace, ensuring the proper delivery of all items received at the reception desk and communicating guest arrival \nSort, process and route incoming and outgoing mail \nOrder office supplies and call in repair requests for copier, printers, and fax machines \nIssue outgoing checks for the branch \nLog Compliance files. File paperwork such as wires and branch manager daily reports \nPerforms other duties as assigned \nWhat You’ll Bring to Baird:\nGood organizational skills with the ability to prioritize, monitor, and complete multiple tasks, either independently or with a team \nHigh school diploma or GED equivalent required. Bachelor's degree preferred, not required \nStrong technology aptitude with the ability to adopt new tools, including AI-enabled solutions, preferred \nEvent, front desk/receptionist, and hospitality experience preferred \nExcellent grammar, editing and proofing skills required; attention to detail a must \nExcellent telephone skills \nAbility to work independently with minimal supervision \nAbility to handle clients professionally and manage challenging situations \nAbility to maintain regular, predictable attendance \nAbility to problem-solve and prioritize tasks and projects \nStrong team player mentality, willing to pitch in and help other team members whenever possible. Ability to identify areas for improvement and offer valuable solutions \nAbility to maintain professional appearance and disposition at all times \nProficient with Microsoft Outlook, Word and Excel required with willingness to learn other skills as tasks require \nBaird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.","description_format":"text","description_chars":3658,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Asset Management & Funds","Investment Banking & M&A Advisory"],"lifecycle":[{"event":"open","at":"2026-10-12T19:46:40Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.902,"p_room":1,"age_days":9,"expected_fill_days":47,"reasons":["conf:3","velocity","win:early","comp:brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/baird-branch-events-operations-assistant","json_url":"https://alion.io/job/baird-branch-events-operations-assistant.json","meta":{"generated_at":"2026-10-23T02:48:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4637,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1756216},"rest":"https://alion.io/mcp/rest/get_company?id=1756216"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbaird-branch-events-operations-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbaird-branch-events-operations-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbaird-branch-events-operations-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/baird-branch-events-operations-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbaird-branch-events-operations-assistant"}]}