{"id":1603913,"url":"https://alion.io/job/bakerhostetler-client-account-coordinator-trademark","title":"Client Account Coordinator - Trademark","company":{"id":7323,"name":"BakerHostetler","domain":"bakerlaw.com","url":"https://alion.io/company/bakerhostetler","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Costa Mesa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":110000,"currency":"USD","period":"year","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-29T23:28:36Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-16T02:56:52Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"Our Orange County Office has an excellent opportunity for a Client Account Coordinator with a focus on the trademark practice. This is a non-exempt, hybrid position that reports to the Office Administrator. The ideal candidate will provide comprehensive client support and will be responsible for managing the assigned clients and matters from intake through the lifecycle of the client while providing a high level of customer service to the Firm’s attorneys, secretaries, staff, and clients.\nResponsibilities:\nCommunicate and coordinate all steps of the process for new and current clients and/or matters: intake, billing, collections, client value team, attorneys and other timekeepers working on all assigned clients and/or matters.\nOversee the setup of new clients and/or matters. Ensure that billing arrangements, rates, task codes, budgets, and other client billing information are accurately captured and updated as needed.\nEnsure setups are correct. Outside Counsel Guidelines (OCG) are understood, communicated and monitored.\nEnsure e-billing is done correctly; accepted and rejections cleared timely.\nTrack proformas for client matters to ensure prompt issuance, review, edit, and return to billing department. Ensure compliance with OCG.\nMonitor billing to ensure edited proformas are invoiced and sent to clients timely.\nCorrespond with client to solve issues. Research and resolve client issues and discrepancies with software, reports and billing processes.\nPrepare special client reporting.\nCollections and coordinating with AR specialists with an added emphasis to this task at fiscal year-end and calendar year-end.\nTimely and accurate completion of tasks in an organized, effective and positive manner.\nPrepare, schedule and/or attend meetings with billing attorneys, as needed.\nOther duties may be assigned.\nRequirements:\nBachelor’s degree with a minimum of five (5) years of related experience, or the equivalent combination of education, training, and experience may substitute for education requirement.\nPrior experience supporting a trademark practice.\nDemonstrated proficiency in Microsoft Office Suite including Word, Outlook and strong working knowledge of Excel.\nDemonstrated ability to use legal and financial research systems.\nProven aptitude to learn new software applications.\nWorking knowledge of the legal billing process.\nExcellent written and verbal communication skills. Ability to communicate effectively with all levels of staff members and attorneys.\nAbility to read and interpret documents such as operating instructions, procedure manuals, general business periodicals, professional journals, technical procedures, governmental regulations, financial reports, and legal documents.\nAbility to write business correspondence that are concise, professional and accurate.\nAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.\nAbility to calculate figures and amounts such as discounts, proportions, and percentages.\nAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.\nExhibit independent thinking and decision making.\nExcellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines.\nA tolerance for uncertainty and an ability to prioritize and complete simultaneous projects with minimal supervision.\nAbility to work in a fast-paced environment with strict deadlines and demanding individuals.\nAbility to exercise discretion with confidential and sensitive information.\nA strong client service approach and team orientation.\nThe expected annual salary for this position ranges from $90,000 to $110,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills.","description_format":"text","description_chars":3880,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-01T19:41:24Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 3 · green card filings: 2","filings_12m":3,"filings_prev_12m":0,"green_card_filings_12m":2,"median_offered_wage_usd":155500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":73,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.815,"p_room":0.9,"age_days":15,"expected_fill_days":43,"reasons":["conf:1","win:mid"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":110000,"is_top_pay":true},"html_url":"https://alion.io/job/bakerhostetler-client-account-coordinator-trademark","json_url":"https://alion.io/job/bakerhostetler-client-account-coordinator-trademark.json","meta":{"generated_at":"2026-10-16T03:32:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7323},"rest":"https://alion.io/mcp/rest/get_company?id=7323"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbakerhostetler-client-account-coordinator-trademark"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbakerhostetler-client-account-coordinator-trademark"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbakerhostetler-client-account-coordinator-trademark"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bakerhostetler-client-account-coordinator-trademark\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbakerhostetler-client-account-coordinator-trademark"}]}