{"id":3341753,"url":"https://alion.io/job/ballys-intralot-bid-proposals-coordinator","title":"Bid Proposals Coordinator","company":{"id":55626,"name":"Bally's Intralot","domain":"intralot.com","url":"https://alion.io/company/intralot","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":{"grade":"B","score":82,"open_postings":40,"ghost_share":0.3,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":55,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Duluth, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":51000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-27T13:23:47Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-05T17:35:33Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":8},"description":"Bids & Proposals Coordinator\nBally's Intralot supplies integrated gaming and transaction processing systems, innovative game content, and value-added services to state-licensed gaming organizations. Drawing on extensive know-how, advanced product development standards, and substantial experience operating lottery games, the company delivers custom-built integrated solutions that combine operational efficiency with rigorous security and regulatory compliance.\nOur games library includes more than 400 game types: numerical lotteries, TV lottery games, sports lotteries, fixed odds betting, instant lotteries, pari-mutuel, video lottery, and monitor games.\nThis is a Hybrid role, 3 days per week in the office\nLaunch Your Career Where the Big Deals Are Won\nReady to put your marketing or business degree to work on deals that shape the future of lottery? Bally's Intralot is one of the largest lottery technology companies in the world, powering the games, systems, and services behind state lotteries and licensed gaming organizations. As our Bid & Proposals Coordinator, you'll be at the heart of how we win new business, helping build the proposals that compete for major, multi-year government contracts.\nThis is a highly visible role. You'll work side by side with our Proposal Managers and Business Development team and collaborate with senior leaders, up to the C-suite, as they shape the strategy and story behind each bid. Few entry-level positions offer this kind of exposure to how a global company competes and wins.\nWhy you’ll love this role:\nJump-start your career: Gain hands-on experience in proposals and business development from day one, with direct visibility to executive leadership.\n\nA clear path to grow: This role is a launchpad to Proposal Manager, with opportunities to move into other areas that match your interests as your career develops.\n\nSee your impact: Your attention to detail directly shapes whether a proposal wins. Every page, requirement, and deadline counts.\n\nWho we're looking for: Candidates with a focus in business, marketing, and administration, who are detail-driven, highly organized, comfortable learning and using modern bid management tools, and excited to learn in a fast-paced, deadline-driven environment.\nPosition Overview:\nThe Bids & Proposals Coordinator is responsible for managing the administrative aspects of the proposal development process, including analyzing various State/ Government Requests for Proposals (RFPs), gathering necessary information, coordinating with cross-functional teams, ensuring compliance with client requirements, and producing high-quality, polished proposal documents to be submitted to prospective clients, working closely with marketing and business development teams to meet deadlines and win new business; key duties include reviewing RFPs, assigning / tracking tasks, tracking bid progress, and ensuring proposals are formatted correctly and delivered on time.\nEducation, Training, and Experience\nBachelor’s degree in business, integrated marketing, marketing administration, or a related field. Recent graduates are encouraged to apply.\n\nProject management skills: Ability to manage multiple proposals simultaneously and meet deadlines.\n\nCommunication skills: Effective communication with internal teams and external clients.\n\nAnalytical skills: Understanding complex RFPs and identifying key client requirements.\n\nStrong skills in Microsoft 365 (Word, Excel, PowerPoint, and RFP management tools).\n\nComfortable using AI tools to support research, drafting, content organization, and quality checks, with the judgment to review AI output for accuracy.\n\nSolid leadership, time management, and critical thinking skills.\n\nQuick self-starter, team-oriented and able to work with different personalities and professional styles.\n\nAttention to detail: Meticulous focus on accuracy and consistency in documents.\n\nDuties and Responsibilities\nUnder the direct supervision of the Proposal Managers, performs the following duties and responsibilities. Other miscellaneous duties may be assigned.\n\nThoroughly review RFPs to understand client needs, project requirements, and evaluation criteria.\n\nTrack amendments and clarifications to ensure the final proposal incorporates all required information.\n\nActively support the Business Development team in responding to proposal requests in a high-volume environment, project-managing each response, and prioritizing strategic cases.\n\nSupport development and completion of proposal related forms, representations and certifications, bonds, etc.\n\nEnsure that proposals are compliant and meet all submission instructions, including free of grammar, spelling, and typographical errors and are completed within page count.\n\nPerform and lead word processing tasks and desk top production tasks using MS Word, Excel, and PowerPoint.\n\nMaintain standardized proposal templates, ensuring consistency across submissions.\n\nPrepare final proposal documents for submission, including electronic and hard copies, adhering to deadlines.\n\nMonitor the status of proposals and update internal databases.\n\nAssist in maintaining a repository of past project information and client testimonials to be used in proposals.\n\nMaintain bid responses in database to ensure up-to-date and accurate content.\n\nCoordinate and support meetings, perform scheduling, create review and other tasks at the direction of proposal manager and/or VP, Business Development.\n\nDevelop presentation decks to include compliance elements, timelines, assignment matrices, and debrief slides.\n\nSupport Business Development team with vendor registrations, prequalification questionnaires, and similar requests from clients and prospects.\n\nMaintain access credentials for clients’ vendor systems. Ensure filing of registration documents for future reference.\n\nParticipate in maintaining master project resumes, working with various SMEs for details and updates.\n\nQuick self-starter, team-oriented and able to work with different personalities and professional styles.\n\nAttention to detail: Meticulous focus on accuracy and consistency in documents.\n\nEmployment Eligibility Verification\nMust possess valid documentation to establish identity and U.S. employment eligibility.\nSecurity Requirements\nSubmission to, and ability to pass, a thorough pre-employment background check by the required State Lottery and Intralot, Inc. is a requirement of employment. A pre-employment drug screening is also a requirement.\nBally’s Intralot, Inc. is an Equal Opportunity Employer","description_format":"text","description_chars":6546,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["iGaming & Gambling"],"lifecycle":[{"event":"open","at":"2026-10-27T15:50:27Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":8,"expected_fill_days":55,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/ballys-intralot-bid-proposals-coordinator","json_url":"https://alion.io/job/ballys-intralot-bid-proposals-coordinator.json","meta":{"generated_at":"2026-11-05T18:40:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24719,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":55626},"rest":"https://alion.io/mcp/rest/get_company?id=55626"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fballys-intralot-bid-proposals-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fballys-intralot-bid-proposals-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fballys-intralot-bid-proposals-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ballys-intralot-bid-proposals-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fballys-intralot-bid-proposals-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3341753}},{"tool":"search_jobs","arguments":{"company":"intralot.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3341753},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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