{"id":570844,"url":"https://alion.io/job/barclays-personal-assistant","title":"Personal Assistant","company":{"id":12541,"name":"Barclays","domain":"home.barclays","url":"https://alion.io/company/barclays-uk","size_band":"5000+","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Workday","truth_index":{"grade":"A","score":95,"open_postings":123,"ghost_share":0,"stale_share":0.374,"repost_share":0.049,"time_to_fill_p50_days":13,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["Pune, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9500,"max_usd":24000,"period":"year","method":null,"sample_n":2144},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-08T00:00:00Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-23T04:41:58Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":15},"description":"Job Description\nPurpose of the role\nTo provide administrative and organisational support to executives, managers, or teams. To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams.\nAccountabilities\nManagement of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.\nPlanning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.\nProactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.\nManagement of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.\nAnalyst Expectations\nTo meet the needs of stakeholders/ customers through specialist advice and support\nPerform prescribed activities in a timely manner and to a high standard which will impact both the role itself and surrounding roles.\nLikely to have responsibility for specific processes within a team\nThey may lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources. They supervise a team, allocate work requirements and coordinate team resources.\nIf the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L - Listen and be authentic, E - Energise and inspire, A - Align across the enterprise, D - Develop others.\nOR for an individual contributor, they manage own workload, take responsibility for the implementation of systems and processes within own work area and participate on projects broader than direct team.\nExecute work requirements as identified in processes and procedures, collaborating with and impacting on the work of closely related teams.\nCheck work of colleagues within team to meet internal and stakeholder requirements.\nProvide specialist advice and support pertaining to own work area.\nTake ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.\nMaintain and continually build an understanding of how all teams in area contribute to the objectives of the broader sub-function, delivering impact on the work of collaborating teams.\nContinually develop awareness of the underlying principles and concepts on which the work within the area of responsibility is based, building upon administrative / operational expertise.\nMake judgements based on practise and previous experience.\nAssess the validity and applicability of previous or similar experiences and evaluate options under circumstances that are not covered by procedures.\nCommunicate sensitive or difficult information to customers in areas related specifically to customer advice or day to day administrative requirements.\nBuild relationships with stakeholders/ customers to identify and address their needs.\nAll colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship - our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset - to Empower, Challenge and Drive - the operating manual for how we behave.\nJoin us as a \"Personal Assistant\" at Barclays, where you'll spearhead the evolution of our digital landscape, driving innovation and excellence. You'll harness cutting-edge technology to revolutionize our digital offerings, ensuring unapparelled customer experiences.\nTo be successful as a \"Personal Assistant”, you should have experience with:\nBasic/ Essential Qualifications:\nDiary and calendar management and travel and expense management.\n\nEffective communication skills both verbally and written especially in a global set up.\n\nExcellent knowledge on the Microsoft tools Keep calm and handle crisis and multi-tasking through priorities .\n\nAbility to work in a virtual team across multiple locations and time zone.\n\nConfident when dealing with senior stakeholders and providing challenge when needed Analysis, problem solving and decision-making skills.\n\nDesirable Skills :\nPeople management experience including appraisals.\n\nAbility to work in global set up with stakeholders across the world Flexibility with shifts.\n\nBe “tech savvy” interested by the opportunities technology provides for quality, efficiency, automation, and accuracy.\n\nYou may be assessed on the key critical skills relevant for success in role, such as experience with Personal Assistant, compliance risk management as well as job-specific skillsets.\nThe role is based out of Pune.","description_format":"text","description_chars":5064,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Credit Cards","Wealth Management","Lending","Payments"],"lifecycle":[{"event":"open","at":"2026-09-09T12:32:18Z"},{"event":"close","at":"2026-09-11T19:42:44Z"},{"event":"reopen","at":"2026-09-23T07:42:05Z"}],"liveness":{"score":24,"band":"cold","label":"Long shot","p_open":1,"p_active":0.436,"p_room":0.55,"age_days":15,"expected_fill_days":13,"reasons":["conf:12","win:tail","comp:brand"],"computed_at":"2026-09-23T16:43:40Z"},"pay":null,"html_url":"https://alion.io/job/barclays-personal-assistant","json_url":"https://alion.io/job/barclays-personal-assistant.json","meta":{"generated_at":"2026-09-23T16:43:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}