{"id":1091337,"url":"https://alion.io/job/barnes-thornburg-ip-legal-administrative-assistant","title":"IP Legal Administrative Assistant","company":{"id":4682,"name":"Barnes & Thornburg","domain":"btlaw.com","url":"https://alion.io/company/btlaw","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":78,"open_postings":9,"ghost_share":0,"stale_share":0.889,"repost_share":0,"time_to_fill_p50_days":42,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":61718,"max":98768,"currency":"USD","period":"year","gross":null,"usd_annual":98768},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-21T13:35:35Z","employer_posted_date":"2026-09-21","last_verified_at":"2026-09-24T07:22:16Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Summary: Barnes & Thornburg LLP is seeking a highly organized, detail and service-oriented legal administrative assistant for its Chicago office to support an assigned group of Intellectual Property Trademark and Patent attorneys. Applicants must have experience working on patent and trademark matters in a law firm environment and possess the ability to exhibit discretion and diplomacy when working on confidential matters and in sensitive situations. This position will be an excellent fit for self-starters who enjoy anticipating the needs of the assignment and who will be proactive in managing workflow\nKey Responsibilities:\nPrepare correspondence, memoranda, and other legal documents from primarily written, and occasionally oral, drafts.\n\nDraft standard correspondence and other routine documents.\n\nPrepare and upload patent documents for filing through the USPTO website.\n\nUpdate the patent docketing system to reflect actions taken.\n\nReview and prioritize incoming patent mail and determine required action.\n\nMaintain and update the document management system and physical files for client and patent office correspondence.\n\nEstablish and maintain calendars and deadline reminder systems, including use of the master calendar.\n\nOpen new files, request conflict checks, and maintain client and general files.\n\nConduct periodic file reviews for potential storage, prepare files for closing, and assist with records management.\n\nManage attorney calendars, meeting preparation, and scheduling, including conference calls.\n\nCoordinate travel arrangements.\n\nAssist with new business intake, including conflict checks.\n\nEnter and finalize attorney time entries.\n\nWork with accounting staff to support attorney billing.\n\nManage expense reimbursements.\n\nRespond to phone and email inquiries.\n\nPerform other duties as assigned.\n\nQualifications:\nAvailability to work core business hours of 8:30 a.m. to 5:00 p.m., with flexibility to work occasional overtime as needed.\n\nMinimum of 5 years of experience as a legal administrative assistant in a law firm setting.\n\nAt least 2 years of experience supporting patent and trademark attorneys preferred.\n\nStrong organizational skills and ability to manage multiple priorities effectively.\n\nAdvanced proficiency in Microsoft Office Suite.\n\nMinimum typing speed of 60+ words per minute.\n\nFamiliarity with relevant legal and firm software is a plus, including Intapp Time, Linear, Emburse Enterprise, Adobe Pro, iManage, and Workshare Compare.\n\nHigh school diploma required.\n\nEqual Employment and Opportunity Statement:\nBarnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.","description_format":"text","description_chars":3411,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Legal Services"],"lifecycle":[{"event":"open","at":"2026-09-21T14:20:32Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":42,"reasons":["conf:1","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":{"stated_usd_annual":98768,"is_top_pay":true},"html_url":"https://alion.io/job/barnes-thornburg-ip-legal-administrative-assistant","json_url":"https://alion.io/job/barnes-thornburg-ip-legal-administrative-assistant.json","meta":{"generated_at":"2026-09-24T08:10:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}