{"id":667422,"url":"https://alion.io/job/barnhartcrane-office-manager","title":"Office Manager","company":{"id":690702,"name":"Barnhart Crane & Rigging","domain":"barnhartcrane.com","url":"https://alion.io/company/barnhartcrane","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":80,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":17,"computed_at":"2026-09-26T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philadelphia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":83000,"period":"year","method":"role_country_seniority_unknown","sample_n":3371},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-14T18:55:29Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-26T22:29:04Z","board_verified":true,"closed_at":null,"days_open":43,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":43},"description":"Position Summary: The Office Manager serves as the central point of coordination for all branch administrative and operational support functions. This role ensures smooth day-to-day operations by managing office systems, financial processes, compliance requirements, and employee administration.\nKey Responsibilities:\nEmployee Administration & ComplianceOversee new hire onboarding, including IT and HR setup, Fit-for-Duty (FFD) scheduling, and DOT/background checks.\n\nMaintain and communicate upcoming expirations for critical qualifications (BCR Qual Cards, CDL licenses, CDL Med Cards, NCCCO certifications).\nManage PTO calendar and submit weekly time for all branch employees.\nFinancial ManagementHandle branch receivables: prepare invoices, send to customers, and follow up on outstanding payments; maintain payment portal accounts for key customers.\n\nManage branch payables: receive, code, and enter invoices into IFS; resolve payment issues or defaults promptly.\nProcess bi-weekly credit card transactions and reconcile statements.\nProcurement & Office OperationsOversee procurement of office and shop supplies, including Amazon orders.\n\nGenerate and maintain job files; assist with project management tasks such as timesheet reviews, vendor coordination, permits, and travel arrangements.\nPost monthly safety meetings and materials.\nTeam LeadershipSupervise one part-time administrative assistant responsible for Fuelman, CLC, and Visa statement reconciliations, voicemail management, and other assigned duties.\n\nAdditional ResponsibilitiesEnsure compliance with company policies and safety standards.\n\nPerform other administrative duties as assigned by the Branch Manager.\nRequired Qualifications:\nProficiency in Microsoft Office Suite and familiarity with ERP systems (IFS preferred).\nStrong organizational skills with the ability to multi-task and prioritize effectively.\nExcellent written and verbal communication skills.\nValid driver’s license required.\nSelf-motivated, detail-oriented, and team-oriented.\nAbility to plan, organize, and execute daily requirements independently.\nMust pass drug test, fit-for-duty test, and background check.\nBarnhart Offers:\nCompetitive salary based on experience, plus performance-based bonus\nComprehensive benefits package, including:Family Medical, Dental, and Vision Insurance\n\nBarnhart CARES program, offering family support and community service opportunities\n401(k) program with up to 10% company match\nPaid Time Off (PTO) and additional leave benefits\nPURPOSE - Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.\nMINDS OVER MATTER - Barnhart has built a reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in North American industry.\nNETWORK - Barnhart has built teams that form one of our industry’s strongest networks of talent and resources with over 70 branch locations across North America working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.\nCULTURE - Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.\nEOE/AA Minority/Female/Disability/Veteran","description_format":"text","description_chars":3580,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transportation & Logistics"],"lifecycle":[{"event":"open","at":"2026-09-10T22:05:18Z"}],"liveness":{"score":12,"band":"cold","label":"Long shot","p_open":1,"p_active":0.415,"p_room":0.28,"age_days":42,"expected_fill_days":17,"reasons":["conf:2","velocity","win:tail","crowd:brand"],"computed_at":"2026-09-26T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/barnhartcrane-office-manager","json_url":"https://alion.io/job/barnhartcrane-office-manager.json","meta":{"generated_at":"2026-09-27T00:09:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":84,"day_limit":5000,"remaining_today":4916,"minute_limit":60,"resets_at":"2026-09-28T00:00:00Z"}}}