{"id":1748414,"url":"https://alion.io/job/barry-wehmiller-administrative-assistant","title":"Administrative Assistant","company":{"id":2191447,"name":"Barry-Wehmiller","domain":"barrywehmiller.com","url":"https://alion.io/company/barrywehmiller","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":79,"open_postings":75,"ghost_share":0,"stale_share":0.827,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lake Oswego, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":80000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-14T23:31:53Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"About Us:\nBW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients. Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology.Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.Job Description:\nWe are seeking an organized, proactive, and detail-oriented Administrative Assistant to provide day-to-day support across our office. This is a great opportunity for a mid-level administrative professional looking to build on their experience supporting teams, clients, and leadership in a collaborative environment.\nYou will join one of our 45 offices in the US, be part of a committed team of over 1,500 professionals, and work in teams independently. You will be welcomed into a rapidly growing business and team and empowered to make an impact. You will be valued, cared for, and challenged on your path to becoming a world-class professional and surrounded by leaders who are committed to creating an environment that enables you to realize your own success and fulfillment.\nWhen you join Design Group as an Administrative Assistant, you join a team that will challenge and position you for growth. In this role, you will support industry experts to help the world’s leading companies solve their most difficult problems. You will join our Portland, OR office and partner with seasoned leaders, technical specialists, and subject matter experts.\nKey Responsibilities\nWork from the Portland reception desk and serve as a welcoming point of contact for clients, visitors, recruits, vendors, and team members\nAssist with day-to-day business and administrative operations, under general supervision and act on own initiative. Make daily impact with your skills and expertise\nServe as first point of contact for visitors and clients; manage reception, office, kitchen, and conference room readiness as needed\nProvide general administrative support to executives, leadership, team members, clients; tailoring approach to each's priorities and working style\nManage calendars, schedule meetings, and help leaders stay organized and prepared\nCoordinate meetings, including agendas, materials, logistics, lunches, and follow-up\nSupport interview process and onboarding of new team members\nPrepare and format presentations, reports, and other business materials. Create, update, and upload articles to company intranet\nServe as a professional point of contact for internal and external stakeholders, routing requests and ensuring timely follow-through. Provide accurate and organized solutions\nCoordinate team meetings, offsites, client meetings, and company events & celebrations\nTrack deadlines, action items, and follow-ups\nReceive and distribute incoming mail; manage outgoing shipments and correspondence\nMaintain and organize electronic and physical records and files\nMonitor, maintain, restock office and kitchen supply inventory as needed\nTrack material costs utilized by office and project teams, generating monthly reports\nAssist with project setup and tracking in internal systems\nEnter and update information accurately in company databases\nMaintain internal badge program, contact for building maintenance\nArrange domestic travel and manage itineraries and expenses\nSupport emergency action plan updates and communications\nHandle confidential and sensitive information with discretion and professionalism\nPartner with other administrative team members to provide seamless coverage\nProvide additional administrative and operational support as needed\nQualifications\n3+ years of administrative or executive assistant experience, preferably working in a rapidly growing consulting firm or professional services organization\nAn energetic, independent, influential, and collaborative spirit\nStrong verbal and written communication skills\nExceptional multitasking, organizational, and time-management skills; able to manage competing priorities and deadlines\nHigh level of professionalism and discretion with confidential information\nAdvanced proficiency in MS Office Suite/MS Visio and collaboration tools (e.g., Teams, etc.)\nStrong relationship-building skills; comfortable interacting with stakeholders at all levels\nSelf-motivated, proactive, and comfortable taking initiative\nAdaptable to changing priorities in a fast-paced, candid environment that values innovation and follow-through\nCuriosity and willingness to use AI and emerging technologies to work smarter\nHigh school diploma or equivalent\nBachelor’s or associate’s degree in business administration or related field (preferred)\nNice to Have\nExperience in related industry (e.g., professional services, engineering/construction)\nNotary Public certification, or willingness to obtain one within 90 days of hire\nOur culture and commitment to our people is what sets us apart. We foster an environment of mutual respect, integrity, and unconditional interest in the individual and collective success of our professionals. Our model and entrepreneurial mindset offer a rewarding, challenging, and highly flexible path. As an Administrative Assistant, you will build a meaningful and fulfilling career with the support of professional development resources and mentorships including our First Year Experience program, Individual Development Plans, and Career Path resources and tools. You will also be surrounded by exceptional talent who will support your personal and professional development and growth in alignment with our people-centric culture.\nAt Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.\nBarry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.Company:\nDesign Group","description_format":"text","description_chars":7218,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Education","Professional Services"],"lifecycle":[{"event":"open","at":"2026-10-03T07:14:31Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.603,"p_room":1,"age_days":12,"expected_fill_days":44,"reasons":["conf:4","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/barry-wehmiller-administrative-assistant","json_url":"https://alion.io/job/barry-wehmiller-administrative-assistant.json","meta":{"generated_at":"2026-10-15T01:35:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2179,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2191447},"rest":"https://alion.io/mcp/rest/get_company?id=2191447"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbarry-wehmiller-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbarry-wehmiller-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbarry-wehmiller-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/barry-wehmiller-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbarry-wehmiller-administrative-assistant"}]}