{"id":1314315,"url":"https://alion.io/job/barry-wehmiller-executive-assistant","title":"Executive Assistant","company":{"id":2191447,"name":"Barry-Wehmiller","domain":"barrywehmiller.com","url":"https://alion.io/company/barrywehmiller","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":75,"ghost_share":0,"stale_share":0.733,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Saint Louis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":71000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-24T00:00:00Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-10-12T12:52:15Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"About Us:\nAfinitas, headquartered in St. Louis, Missouri, is a global leader in equipment, forming systems, and essential accessory products that support transportation, water, and utility precast concrete infrastructure worldwide. We provide industry-leading production equipment; highly engineered formwork; and a broad portfolio of precast concrete, electrical, and construction accessories, along with structural products and systems designed for bridge, highway, and heavy construction applications. Afinitas is part of BW Forsyth Partners, LLC, the investment group of global manufacturing and engineering consulting firm Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members, united by a common belief: to use the power of business to build a better world.Job Description:\nJOB SUMMARY\nThe Executive Assistant will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support.\nESSENTIAL FUNCTIONS & RESPONSIBLITIES\nCalendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events\nPlan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities)\nManage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts\nEnsure the development of clear, concise, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice\nPartner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software.\nManage internal branding program through development, procurement, distribution, and financial tracking of branded collateral\nCentralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience\nSchedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer, if requested\nWelcome candidates, customers and guests, providing a warm, red-carpet experience\nAssist in onboarding new team members in the St. Louis office\nShip (FedEx, UPS) various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs\nField calls and forward requests to appropriate team members where necessary\nWork closely with other Executive and Administrative Assistants within the organization on collaborative projects\nMaintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate\nNote: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion.\nQUALIFICATIONS\nAssociates Degree in Business, Communications, Marketing, English or other related field, preferred\nPrevious executive experience from a similar profession/corporate background\nAbility to work with confidential materials and quickly build trust among key stakeholders\nExcellent organizational skills and attention to detail\nAbility to manage multiple tasks simultaneously and adapt to shifting priorities\nPositive mindset with a problem solver “can-do” attitude\nHigh level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint\nStrong skills with visual tools like Power Point and/or Canva\nMust be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future\nWORK ENVIRONMENT\nThis is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area.\nThis role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events)\nAt Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.\nBarry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.Company:\nAfinitas","description_format":"text","description_chars":5460,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":true}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Education","Professional Services"],"lifecycle":[{"event":"open","at":"2026-09-26T17:52:53Z"}],"visa":[],"liveness":{"score":47,"band":"ok","label":"Likely open","p_open":1,"p_active":0.524,"p_room":0.9,"age_days":18,"expected_fill_days":44,"reasons":["conf:1","stale_co","velocity","win:mid","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/barry-wehmiller-executive-assistant","json_url":"https://alion.io/job/barry-wehmiller-executive-assistant.json","meta":{"generated_at":"2026-10-12T15:33:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24367,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2191447},"rest":"https://alion.io/mcp/rest/get_company?id=2191447"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbarry-wehmiller-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbarry-wehmiller-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbarry-wehmiller-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/barry-wehmiller-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbarry-wehmiller-executive-assistant"}]}