{"id":1149814,"url":"https://alion.io/job/basecamp-research-executive-assistant-and-office-manager","title":"Executive Assistant and Office Manager","company":{"id":47988,"name":"Basecamp Research","domain":"basecamp-research.com","url":"https://alion.io/company/basecamp-research","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":140000,"max":200000,"currency":"USD","period":"year","gross":null,"usd_annual":200000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Anthropic","optional":false},{"name":"Basecamp","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false},{"name":"AI Agents","optional":true}],"status":"live","first_seen_at":"2026-09-23T10:18:06Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-26T19:17:01Z","board_verified":true,"closed_at":null,"days_open":33,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":33},"description":"About us\nBasecamp Research is building frontier AI for therapeutic design. We believe the future of medicine lies in reprogramming the body to repair itself, and we design the models and the medicines to teach it how.\nOur EDEN models are trained on BaseData, the world's largest proprietary genomic dataset, with over 10B genes collected through partnerships in more than 30 countries across all seven continents. This gives our AI models access to genetic diversity that doesn't exist in public databases, and enables EDEN to design cell and gene therapies, enzymes, and peptides directly from information about a disease. Our pipeline of EDEN-designed therapeutics, beginning with in vivo cell therapy, is advancing towards clinical development.\nIn September 2026 we closed an oversubscribed $140M Series C led by S32, with participation from NVIDIA, Anthropic's Anthology Fund, Catalio, European Tech Collective, Firebrand River Capital, King Philanthropies, NATO Innovation Fund, NVentures (NVIDIA's venture arm), Redalpine, Rockefeller Foundation, Singular, Sovereign AI and True Ventures. We have offices and labs in London and Boston, we partner with biopharma companies and academic institutions worldwide, and our work has been recognised by Fast Company's Top 10 Most Innovative Companies in Biotech, the FT-backed Sifted AI100 list of Europe's leading AI startups as well as Barclays Eagle Labs Ones to watch, AI100.\nAt Basecamp Research, we pride ourselves on being a lean collaborative and global team with extremely specialist and unique skills. Our biologists, engineers, ML scientists and field explorers are united by a sense of adventure and the belief that AI, biology and data, will result in new medicines for patients who have few options today.\nThe Role\nWe are seeking a highly capable and proactive Executive Assistant and Office Manager to join our Boston team, supporting our C-suite executives in particular the Chief Scientific Officer and Chief Business Officer. This role reports to the Chief Business Officer, with a dotted line to the VP of People. This is a hands-on, in-office role for someone who thrives in a fast-paced startup environment.\nYou will be providing seamless business partnering to ensure leadership team members are executing on driving the company forwards. You will be an integral part of the Boston team’s culture: planning team events, managing day-to-day partnership guests, and working closely with our Business Development team, People team and cross-functional partners in both the US and UK, helping shape how executive support, events, and office operations scale as we grow.\nKey Responsibilities\nExecutive Calendar Management: Own complex, high-volume calendars for senior leadership, coordinating meetings across multiple time zones with speed, accuracy and discretion.\n\nTravel & Logistics: Arrange domestic and international travel, itineraries, and expense processes for executives, anticipating conflicts and resolving them proactively.\n\nMeetings & Events Planning: Manage end-to-end meeting and team event support, sourcing and booking world class venues for socials and offsites, as well as owning logistics and agendas.\n\nProcess Management: Identify opportunities to streamline recurring processes and take on ad hoc projects as the Boston team scales.\n\nCross-Functional Partnership: Collaborate closely with the People and Operations team and counterparts in the UK office to ensure consistency and alignment across locations and teams.\n\nAdministrative Partnering: Support BD team on diligence processes with pharma partners, managing communication back-and-forth, tracking follow-ups, and keeping materials organized ensuring speed of comms and processes. Own maintenance and updates of CRM systems, ensuring BD and partnership data stays current and accessible.\n\nRequired Skills and Experience\nExperience: 5+ years of experience in executive partnering, or a similar role within a tech-focused, AI or biotech organization. You have a track record of coordinating complex projects and improving operational processes across multiple teams.\nExperience working in a scaling startup environment - fast-paced, ambiguous, and prone to changing priorities and directions. You are genuinely energized by that pace\n\nProven experience supporting executives or senior leadership, including complex calendar management and global scheduling across time zones and busy schedules. You have a track record of keeping all stakeholders informed and aligned.\n\nHands-on event planning and logistics experience, you are comfortable running a leadership offsite or a team event from concept to cleanup.\n\nResponsive and flexible. Quick to react, follow up, and adapt as things shift throughout the day.\n\nExcellent written and verbal communication skills, with sound judgement and discretion\n\nHighly organized, detail-oriented, and proactive - you solve problems before they become someone else’s problem\n\nGenuine curiosity about the science happening in Boston, and interest in being embedded in that community\n\nFluent with scheduling and productivity tools (Google Workspace, Slack, or similar).\n\nAdvantageous Skills and Experience\nIndustry Domain Knowledge: Experience in the life sciences, biotech, or other R&D-intensive industries. Understanding of domains like genomics, bioinformatics, or drug discovery can help you better support our teams (though it’s not a strict requirement).\nScaling Startups: Prior experience at a high-growth startup or in scaling operations for a technical team. Familiarity with the challenges of rapid growth and scaling infrastructure or processes would be a plus.\nTechnical Savvy: Familiarity with modern software and AI tools. You don’t need to be writing code, but you should adopt an AI first mindset and we expect everyone at Basecamp Research to be intentional about how they use their time. If an AI agent can do that task, get the agent on it and save your headspace for informed discussions and effective decisions.\nCommunication & Interpersonal Skills: Excellent communication skills with a talent for working with both technical and non-technical stakeholders. You can interface comfortably with software engineers, data scientists, biologists, product managers, and external partners, translating needs and keeping everyone in sync.\nProactive Problem-Solving: A proactive, resourceful, and independent mindset. You take initiative to identify problems or inefficiencies and act on them. You’re the kind of person who spots an issue and rallies the right people to fix it before it escalates.\nAdaptability: Comfortable with ambiguity and rapid change. Our environment evolves quickly - you should thrive in a dynamic setting and be flexible in adjusting plans, while maintaining a positive, can-do attitude.\nOwnership & Drive: High degree of ownership over your work. You care about outcomes and reliably follow through on tasks and take pride in delivering quality results.\nWhat we offer in return\nImpactful Mission: This is a rare opportunity to do work that genuinely matters. You'll join a talented, fast-moving team, access unique biological datasets at scale, and see your contributions shape real breakthroughs in AI and curative therapeutics.\n\nCollaborative Culture: You'll be surrounded by world-class engineers, scientists, and researchers who care deeply about their work and about each other. With offices in Boston and London, we've built a flexible, cross-functional environment where personal development and real ownership aren't just talking points.\n\nHigh Growth: We truly believe in investing in our people. We make coaching available to team members during steep growth journeys and we have twice-yearly promotion opportunities. People who are really successful here own it and go directly to solve problems at pace, and we ensure reward increases with impact.\n\nComprehensive Benefits: We've built a benefits package people value. That means competitive salary, equity, and healthcare so strong that most employees' family members opt into our plan over their own. We also offer Carrot Fertility with IVF stipend, 401(k), life insurance, and more.\n\nThe base salary range for this role is $140,000 - $200,000 depending on skills and experience. \nWe are committed to equal opportunity employment regardless of ethnic or national origin, race, religion, sex, age, citizenship, sexual orientation, marital status, disability, gender identity or any other basis. 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