{"id":3578798,"url":"https://alion.io/job/baseten-recruiting-operations-specialist","title":"Recruiting Operations Specialist","company":{"id":4399,"name":"Baseten","domain":"baseten.co","url":"https://alion.io/company/baseten","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":70,"open_postings":26,"ghost_share":0,"stale_share":0.962,"repost_share":0.038,"time_to_fill_p50_days":68,"computed_at":"2026-11-03T05:54:40Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":80000,"max":110000,"currency":"USD","period":"year","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Baseten","optional":false},{"name":"Claude","optional":false},{"name":"Cursor","optional":false},{"name":"Notion","optional":false},{"name":"OpenAI","optional":false},{"name":"Slack","optional":false},{"name":"Machine Learning","optional":true}],"status":"live","first_seen_at":"2026-10-31T21:50:36Z","employer_posted_date":"2026-10-31","last_verified_at":"2026-11-04T02:17:48Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"ABOUT BASETEN\nBaseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products.\nTHE ROLE\nAre you the person your recruiting team goes to when something needs fixing, answering, or building? As a Recruiting Operations Specialist, you'll keep the day-to-day requests from the recruiting team and our hiring partners moving quickly and accurately across our recruiting systems, reporting, and AI tools. Baseten is growing fast, and this role helps the recruiting team keep up.\nMuch of your time goes to intake: sorting requests, resolving what you can, routing the rest, and closing the loop. As you learn our systems, you'll take on project work that makes those requests less frequent over time. You'll report to the Recruiting Operations Lead and work alongside another Specialist, plus a Recruiting Operations Program Manager and an Analyst, supporting both with data, setup, and rollout work.\nEXAMPLE INITIATIVES\nTake a look at these recent posts to see the pace of growth our recruiting team supports:\nAnnouncing our partnership with OpenAI\n\nBlaxel is joining Baseten to build the future of agentic infrastructure\n\nSheila Vashee joins Baseten as CMO\n\nRESPONSIBILITIES\nOwn intake for requests and questions from recruiters, coordinators, and hiring managers: sort them, resolve what you can, route the rest, and close the loop with the requester.\n\nSet up and update our ATS, including opening new jobs, building interview plans, and maintaining interviewer assignments and interviewer pools.\n\nManage system access, permissions, and tool licenses for recruiters, coordinators, interviewers, and hiring managers.\n\nKeep recruiting data clean and trustworthy by loading candidate information from spreadsheets, email, and sourcing exports, merging duplicates, fixing candidate sources, archiving stale records, and flagging suspicious applications.\n\nKeep open roles in the ATS aligned with the company headcount plan, and flag mismatches.\n\nPull data for recruiters and leadership, such as pass-through rates, interviewer load, and time-to-hire, and keep recurring reports accurate.\n\nBuild and maintain workflows, automations, and AI-powered tools that cut manual work, and help the team get the most out of them.\n\nWrite and maintain how-to guides, short video walkthroughs, onboarding material, and announcements when recruiting processes or tools change.\n\nSpot patterns in incoming requests and turn them into lasting fixes, such as a guide, template, or tool.\n\nSupport larger recruiting programs by preparing data, testing new tools, and handling rollout tasks, and own smaller recruiting operations projects end to end.\n\nREQUIREMENTS\n1+ year in recruiting coordination or recruiting operations, ideally at a fast-growing company.\n\nHands-on experience administering or configuring an applicant tracking system, not just using it (Ashby strongly preferred; Greenhouse, Lever, or Workday also relevant).\n\nAbility to turn a hiring need into a working ATS setup (job, stages, interview plan, forms) with little direction.\n\nExperience pulling and sharing recruiting data, such as building simple reports or keeping recurring ones up to date.\n\nExperience building something with AI, like a prompt workflow, a custom GPT or Claude Project, or a small automation.\n\nStrong triage judgment: you can decide what's urgent, what can wait, and when to escalate.\n\nHighly organized and detail-oriented, and comfortable with a high volume of small requests without letting things drop.\n\nComfortable with spreadsheets and basic data work, such as filters, pivot tables, and spotting numbers that don't add up.\n\nClear, friendly written communication, especially in Slack and documentation.\n\nAble to work from our San Francisco office Tuesday through Thursday.\n\nNICE TO HAVE\nExperience training others on tools or processes.\n\nExperience in technical or AI/ML recruiting.\n\nBENEFITS\nCompetitive compensation, including meaningful equity\n\n(U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents\n\nFlexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)\n\nPaid parental leave\n\nFertility and family-building stipend through Carrot\n\n(U.S. only) Company-facilitated 401(k)\n\nExposure to a variety of ML startups, offering unparalleled learning and networking opportunities.\n\nApply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.\nAt Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.\nWe are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).","description_format":"text","description_chars":5626,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Parental leave","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["MLOps","AI Compute & Inference"],"lifecycle":[{"event":"open","at":"2026-11-01T00:39:54Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 38","filings_12m":38,"filings_prev_12m":9,"green_card_filings_12m":0,"median_offered_wage_usd":187500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":68,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":{"stated_usd_annual":110000,"is_top_pay":false},"html_url":"https://alion.io/job/baseten-recruiting-operations-specialist","json_url":"https://alion.io/job/baseten-recruiting-operations-specialist.json","meta":{"generated_at":"2026-11-04T06:37:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10331,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4399},"rest":"https://alion.io/mcp/rest/get_company?id=4399"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbaseten-recruiting-operations-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbaseten-recruiting-operations-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbaseten-recruiting-operations-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/baseten-recruiting-operations-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbaseten-recruiting-operations-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3578798}},{"tool":"search_jobs","arguments":{"company":"baseten.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3578798},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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