{"id":3882671,"url":"https://alion.io/job/bash-office-manager-fixed-term-contract","title":"Office Manager (Fixed Term Contract)","company":{"id":4521233,"name":"Bash","domain":null,"url":"https://alion.io/company/bash-7","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cape Town, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-23T12:20:48Z","employer_posted_date":null,"last_verified_at":"2026-10-23T12:20:48Z","board_verified":false,"closed_at":null,"days_open":15,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":15},"description":"We’re looking for a proactive, organised and hands-on Office Manager to keep Bash Central and our office hubs running smoothly.\n\n You’ll be the face of Bash, creating a warm, welcoming experience for everyone who walks through our doors, while making sure our spaces are clean, safe, well-maintained and ready for our teams to do their best work.\n\n From coordinating our outsourced cleaning team and keeping our hubs stocked with the essentials, to managing suppliers, sorting out facilities and keeping a close eye on spend, you’ll bring the organisation, ownership and attention to detail that keep our workplace running like clockwork.\n\n If you’re a people person who loves making things happen, takes pride in the details and believes a great workplace experience is all in the little things, we’d love to meet you.\n\nWHAT YOU’LL DO\n\nReception and Office Administration\n\n Be the face of Bash, welcoming visitors, candidates, suppliers and employees.\n\n Manage reception, general enquiries, visitor access, mail, courier deliveries and meeting arrangements.\n\n Coordinate meeting rooms, catering, refreshments and office events.\n\n Provide general administrative support and communicate relevant office updates to employees.\n\n Ongoing communication to the teams through slack and face-face.\n\nOffice, Events and Facilities Management\n\n Own the day-to-day running and presentation of Bash Central and our office hubs, ensuring spaces are clean, organised, safe and functional.\n\n Coordinate maintenance, repairs and office access requirements with building management and relevant service providers.\n\n Manage office equipment, stationery and consumables, ensuring supplies are available when needed.\n\n Identify and resolve operational issues, following up to ensure timely resolution.\n\n Organise and manage team events.\n\nCleaning and Hygiene\n\n Coordinate the day-to-day service delivery of our outsourced cleaners, including schedules, coverage and cleaning standards.\n\n Conduct regular inspections, address service concerns with the provider and ensure consistent hygiene across the office.\n\n Monitor cleaning supplies and follow up on corrective actions where needed.\n\nSupplier Management and Expenditure Tracking\n\n Coordinate office suppliers across cleaning, maintenance, refreshments, catering and stationery.\n\n Obtain quotations, monitor service delivery and follow up on outstanding issues.\n\n Track weekly and monthly expenditure, including refreshments across our office hubs, against agreed budgets and spending guidelines.\n\n Maintain accurate company credit card records, receipts and supporting documentation, and submit invoices for approval.\n\n Prepare expenditure summaries, identify opportunities to reduce waste and flag potential overspending to People Ops.\n\n People Ops retains overall budget accountability and invoice approval. This role is responsible for expenditure tracking, accurate record-keeping and proactive cost control.\n\nHealth, Safety and Security\n\n Conduct routine checks to identify maintenance issues, hygiene concerns and potential safety risks.\n\n Escalate incidents and support workplace health, safety, security and emergency procedures.\n\n Ensure visitors and contractors follow relevant office access and safety requirements.\n\nWhat We're Looking For\n\n 2–3 years’ experience in office management, reception, facilities coordination or a similar administrative role.\n\n Strong organisational, administrative and multitasking skills, with excellent attention to detail.\n\n Excellent communication and interpersonal skills and a professional, service-oriented approach.\n\n A proactive, hands-on approach with strong ownership and practical problem-solving skills.\n\n Experience coordinating suppliers and outsourced service providers; cleaning team coordination experience is advantageous.\n\n Experience tracking expenditure, managing receipts and administering company credit card transactions is advantageous.\n\n Good working knowledge of Microsoft Office and Google Workspace.\n\n A cost-conscious mindset, with integrity and discretion when handling company resources and information.\n\nWhat Success Looks Like\n\n A welcoming, clean, safe and well-maintained office.\n\n A professional reception experience and reliable cleaning and supplier services.\n\n Well-stocked office hubs with minimal wastage.\n\n Accurate expenditure tracking, timely administration and early escalation of potential overspending.\n\n Facilities and operational issues resolved promptly, supporting a positive workplace 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