{"id":3205601,"url":"https://alion.io/job/bastyr-university-facilities-coordinator","title":"Facilities Coordinator","company":{"id":1910498,"name":"Bastyr University","domain":"bastyr.edu","url":"https://alion.io/company/bastyr","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Kenmore, Australia","United States"],"countries":["AU","US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":79000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-24T12:44:54Z","employer_posted_date":"2026-10-24","last_verified_at":"2026-10-27T06:53:46Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Position Summary\nWe are seeking a dynamic and organized Facilities Department Coordinator to support day-to-day operations on our scenic Kenmore campus. This role requires a detail-oriented professional who can expertly handle multiple projects while maintaining strong relationships across departments.\nEssential Responsibilities\nWork Order Management\nProcess and prioritize incoming maintenance requests through the facilities management system, ensuring proper assignment to maintenance staff.\nMonitor work order status updates and follow up on overdue or pending requests to ensure timely completion.\nGenerate and distribute daily work schedules for maintenance and custodial teams based on prioritized work orders.\nCommunication and Coordination\nCoordinate with contractors and vendors for scheduled maintenance visits and emergency repairs.\nProvide Controller with estimates in advance for approval of projects over $1000\nDocumentation and Record Keeping\nUpdate and maintain facilities documentation, including building plans, warranties, and maintenance records.\nTrack inventory of maintenance supplies and equipment, initiating purchase requests when necessary.\nDocument and file safety inspection reports and maintenance compliance records.\nSchedule and Budget Management\nMaintain the preventive maintenance schedule for building systems and equipment.\nProcess invoices for facilities-related expenses.\nAssist in gathering data and preparing reports for facility improvement projects.\nLaundry and Clinic Support\nWash, dry and process laundry for classes and labs on campus\nDistribute laundry from off campus vendor to the clinic and prepare dirty laundry for pick-up\nDaily walk-through of clinic buildings to check and replenish supplies as needed\nAssist in delivery of parcels from Receiving Room to clinic\nOther Responsibilities:\nPerforms other duties as assigned. Tasks may vary based on seasonal needs and specific campus requirements. The coordinator should be prepared to adapt to changing priorities and emergency situations as they arise.\nQualifications\nRequired Qualifications\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)\nExcellent organizational and time management skills\nStrong written and verbal communication abilities\nDemonstrated administrative support experience\nAbility to prioritize and manage multiple tasks effectively\nProfessional demeanor and strong interpersonal skills\nPreferred Qualifications\nExperience in facilities management or higher education setting\nKnowledge of facilities management software systems\nExperience with budget tracking and financial documentation\nKnowledge, Skills, and Abilities\nProblem-solving and critical thinking skills\nAbility to work independently and as part of a team\nStrong attention to detail and accuracy\nAdaptability and flexibility in a dynamic environment\nCommitment to fostering inclusive and collaborative relationships\nService-oriented mindset with focus on win-win solutions\nEducation & Experience\nBachelor's degree or equivalent combination of education and experience\nWork Environment\nOn-site position located on our beautiful wooded campus in Kenmore\nProfessional office environment with modern amenities\nRegular business hours with occasional flexibility required for special projects\nFast-paced, collaborative atmosphere\nOpportunity to work with diverse campus community\nBenefits:\nAll employees (including students, temporary, and sub-on-call) who are not full benefit eligible will receive sick leave accruals. To learn more details, visit our benefits page.\nSupplemental Information:\nBastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed. In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all academic programs, clinical training and patient services. In all, Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access in education and health care.\nIn alignment with Bastyr's DEI commitment, applications from members of underrepresented groups are encouraged. Bastyr University does not discriminate against any person in matters of employment, application for employment, student or applicant for admission, or participation in our programs or benefits on the basis of the following protected classes: ancestry, gender, gender identity or expression, sexual orientation, race, creed, color, religion (includes religious dress and grooming practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), ethnic or national origin (includes language use and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law), age (40 and above), disability (mental and physical, including HIV and AIDS), marital status, genetic information, medical condition (genetic characteristics, cancer or a record or history of cancer), veteran or military status or any other protected category under applicable local, state or federal law. Our programs, services and facilities are accessible to individuals with disabilities. Please don't hesitate to contact  to request or discuss a special accommodation due to a disability.\nAll applicants must prove authorization to work in the United States at the time of a position offer. Individuals must be able to perform the essential functions of the job, with or without reasonable accommodation. Any applicants requiring special assistance or an accommodation due to a disability during the application process should contact Human Resources at (425) 602-3087 (phone) or .","description_format":"text","description_chars":6469,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-24T12:44:54Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":23,"reasons":["conf:3","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/bastyr-university-facilities-coordinator","json_url":"https://alion.io/job/bastyr-university-facilities-coordinator.json","meta":{"generated_at":"2026-10-27T11:03:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13040,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1910498},"rest":"https://alion.io/mcp/rest/get_company?id=1910498"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbastyr-university-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbastyr-university-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbastyr-university-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bastyr-university-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbastyr-university-facilities-coordinator"}]}