{"id":4198943,"url":"https://alion.io/job/batchelor-kimball-qaqc-administrative-assistant","title":"QA/QC Administrative Assistant","company":{"id":668794,"name":"Batchelor & Kimball","domain":"bkimechanical.com","url":"https://alion.io/company/bkimechanical","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"A","score":89,"open_postings":9,"ghost_share":0,"stale_share":0.444,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Covington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-12T21:28:02Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T17:07:34Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Headquartered in Conyers, Georgia, Batchelor & Kimball takes pride in partnering with our clients to deliver excellent results in everything from engineering and construction to operations and maintenance.\nThere’s not a lot of BS here and not a lot of turnover. Good people work at Batchelor & Kimball. We’re good at our jobs and good to each other. We have high expectations because the work is challenging, but we know the most valuable thing about it is the people who do it. We'd like to meet you if this sounds like a good fit for you!\nA QA/QC/Cx Administrative Assistantplays a critical role in supporting quality, commissioning, and project documentation. The expectations should be clear and focused on organization, accuracy, and timely communication.\nQA/QC/Cx Administrative Assistant Expectations\nDocumentation & Records\nMaintain organized and up-to-date QA/QC and commissioning documentation.\nUpload, distribute, and track documents in project management systems (Procore, ACC, CX Alloy, etc.).\nMaintain inspection reports, test records, turnover packages, punch lists, and commissioning documentation.\nEnsure all documentation is complete, accurate, and properly filed.\nData Management\nTrack NCRs/CARs, deficiencies, inspections, and commissioning activities.\nMaintain project logs and spreadsheets.\nUpdate dashboards and status reports daily or as required.\nScheduling & Coordination\nCoordinate inspections, testing, and commissioning activities with field teams.\nSchedule meetings and distribute agendas and meeting minutes.\nAssist with turnover package preparation and client deliverables.\nCommunication\nServe as a point of contact between QA/QC, commissioning, construction, subcontractors, and clients.\nRespond to requests promptly and professionally.\nEscalate missing documentation or schedule impacts to project leadership.\nAdministrative Duties\nMaintain project filing systems.\nAssist with onboarding documentation for QA/QC personnel.\nOrder office supplies and maintain project administrative resources as needed.\nSupport travel arrangements and scheduling when required.\nPerformance Expectations\nMaintain a high level of accuracy with minimal errors.\nMeet all deadlines for document submissions.\nBe proactive in identifying missing information.\nMaintain confidentiality of project documentation.\nDemonstrate strong organizational and time management skills.\nCommunicate professionally with all project stakeholders.\nPrioritize work effectively in a fast-paced construction environment.\nSuccess Looks Like\nDocumentation is always current and easily accessible.\nTurnover packages are complete and submitted on time.\nInspection and commissioning records are never delayed due to administrative issues.\nProject leadership can quickly obtain any requested documentation.\nQA/QC and commissioning teams spend more time in the field and less time searching for paperwork because administrative support is reliable and efficient.\nUltimately, the QA/QC/Cx Administrative Assistant should be viewed as the backbone of the project’s documentation process, ensuring that quality records are accurate, organized, and available to support inspections, commissioning, client turnover, and project closeout.\nWe offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled\n#BandK #Onsite","description_format":"text","description_chars":3478,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-11-12T21:28:02Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":142500,"route":null,"cap_exempt":false,"checked_at":"2026-11-12T07:36:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":45,"reasons":["conf:0","win:early"],"computed_at":"2026-11-13T17:48:39Z"},"pay":null,"html_url":"https://alion.io/job/batchelor-kimball-qaqc-administrative-assistant","json_url":"https://alion.io/job/batchelor-kimball-qaqc-administrative-assistant.json","meta":{"generated_at":"2026-11-13T17:48:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":35591,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":668794},"rest":"https://alion.io/mcp/rest/get_company?id=668794"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbatchelor-kimball-qaqc-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbatchelor-kimball-qaqc-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbatchelor-kimball-qaqc-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/batchelor-kimball-qaqc-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbatchelor-kimball-qaqc-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4198943}},{"tool":"search_jobs","arguments":{"company":"bkimechanical.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4198943},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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