{"id":2536761,"url":"https://alion.io/job/bba-office-administrator-receptionist","title":"Office Administrator & Receptionist","company":{"id":2666772,"name":"BBA","domain":"bbaconsultants.com","url":"https://alion.io/company/bbaconsultants","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Cornerstone","truth_index":{"grade":"A","score":86,"open_postings":72,"ghost_share":0,"stale_share":0.375,"repost_share":0,"time_to_fill_p50_days":85,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Concord, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":53000,"period":"year","method":"role_country_seniority_unknown","sample_n":908},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-14T14:26:05Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T20:57:07Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Your future role on the team BBA’s Concord (Vaughan) office is quickly expanding and has plans to continue this growth. We seek a dynamic and organized individual to fulfill a multi-functional role, including receptionist duties, office management, document formatting, and project document control. This role requires a proactive and flexible approach, and the ideal candidate will thrive in a fast-paced environment with diverse responsibilities.\nThe Administrative Assistant's responsibilities include supporting the Office Director in his daily management tasks and supporting the administrative needs of staff in the Concord office. With us, you’ll get the opportunity to... Receptionist Duties: Greet and assist visitors.\nMaintain a welcoming reception area. Maintain the visitor log. Manage office shipping and receiving activities Office Management: Manage office supplies, ensuring the availability of necessary items.\nOversee mail and courier services. Coordinate building access, and other logistical support. Manage office-related vendor relationships (e.g., cleaners, suppliers, handymen).\nMaintain a clean, organized, and professional office environment Support office health, safety, and environmental (HSE) initiatives, including PPE management and safety-related administrative activities. Document Formatting: Assist with preparing, formatting, and proofreading documents such as reports, proposals, and presentations. Ensure documents meet company standards for quality and consistency.\nDocument Control: Implement and maintain document control processes for engineering projects. Ensure accurate filing, retrieval, and distribution of project documents. Monitor document revisions and ensure proper version control.\nEnsure compliance with project documentation requirements and standards. Other Duties: Support event coordination (e.g., internal meetings, workshops), including booking rooms and ordering meals if necessary. Assist in onboarding new staff with office setup.\nPerform additional administrative tasks as needed. Strong verbal and written communication skills for handling phone calls, visitors, and document preparation. Ability to multitask, prioritize responsibilities, and maintain attention to detail in office operations and document management.\nProficient in Microsoft Office Suite (Word, Excel, PowerPoint) with expertise in document formatting and familiarity with document control systems. Efficient in managing multiple tasks, meeting deadlines, and prioritizing document control and administrative duties. Professional, friendly approach in dealing with clients, vendors, and colleagues, with strong interpersonal skills.\nAttention to detail and accuracy in managing documents. Ability to manage time effectively and prioritize tasks. Ability to work independently with minimal supervision.\nProfessional, approachable demeanor with a customer-service mindset. Sense of ethics and adherence to organizational values Do your qualities and values match our corporate culture? Rigour and ethical Results-driven Willingness to work together while having fun Inspirational leadership Ability to see beyond established standards Fascination for innovation","description_format":"text","description_chars":3193,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Power Grid","Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-14T14:26:05Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":85,"reasons":["conf:0","velocity","win:early","comp:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/bba-office-administrator-receptionist","json_url":"https://alion.io/job/bba-office-administrator-receptionist.json","meta":{"generated_at":"2026-10-15T21:12:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32259,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2666772},"rest":"https://alion.io/mcp/rest/get_company?id=2666772"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbba-office-administrator-receptionist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbba-office-administrator-receptionist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbba-office-administrator-receptionist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bba-office-administrator-receptionist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbba-office-administrator-receptionist"}]}