{"id":4102563,"url":"https://alion.io/job/bba-office-administratorproject-assistant","title":"Office Administrator/Project Assistant","company":{"id":2666772,"name":"BBA","domain":"bbaconsultants.com","url":"https://alion.io/company/bbaconsultants","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Cornerstone","truth_index":{"grade":"A","score":93,"open_postings":139,"ghost_share":0,"stale_share":0.086,"repost_share":0,"time_to_fill_p50_days":101,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Elko, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-11T22:01:19Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T22:01:19Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Your future role on our team As an Office Administrator/Project Assistant at BBA, you’ll play a central role in two areas: supporting project teams and keeping day-to-day office operations running smoothly. Working closely with engineers and technicians, you’ll play an important role in: Supporting successful delivery of projects; Preparing, formatting, and coordinating technical documents and deliverables; Applying strong attention to detail and maintaining high standards of quality and consistency across project documentation; and Support overall office operations and administrative functions. Make a meaningful contribution to exciting projects while developing your skills alongside a dedicated and collaborative team.\nWith us, you’ll get the opportunity to... Revise documents such as specifications, estimates, reports, and proposals, and verify the accuracy of cost tables. Gather and provide the information necessary to prepare project documents.\nImprove the structure and clarity of written content by identifying ambiguities and clarifying meaning. Work across offices to format documents and presentations following corporate standards and templates. Coordinate with printing, shipping, and other external service providers.\nSupport invoicing and other administrative processes. Assist with employee training and onboarding activities. Support health and safety documentation and requirements, including tracking personal protective equipment (PPE).\nSupport maintenance scheduling, safety equipment coordination, and other administrative activities related to company vehicle and fleet management. Interact with IT support teams to assist staff with equipment needs. Assist with general office operations (supplies, equipment, vendor management, etc.).\nDo your qualities and values match our corporate culture? Results-driven Thirsty to learn and excel. Willingness to work together while having fun.\nCaring mindset that puts people first. Desire to be in the thick of the action. Rigorous and ethical.\nThe experience you bring: Bachelor’s degree in a relevant field 5+ years of experience in a similar position Excellent ability to revise text in both English and Spanish (Desirable) Proficiency in office software: Microsoft Word, Excel, PowerPoint, and Adobe Advanced English/Spanish skills to facilitate collaboration with other BBA offices and/or clients in Latin America. Asset: experience in the consulting engineering industry or in any other professional services field.","description_format":"text","description_chars":2498,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Power Grid","Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-11T22:01:19Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":101,"reasons":["conf:2","win:early","comp:brand"],"computed_at":"2026-11-12T00:13:38Z"},"pay":null,"html_url":"https://alion.io/job/bba-office-administratorproject-assistant","json_url":"https://alion.io/job/bba-office-administratorproject-assistant.json","meta":{"generated_at":"2026-11-12T00:13:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":502,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2666772},"rest":"https://alion.io/mcp/rest/get_company?id=2666772"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbba-office-administratorproject-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbba-office-administratorproject-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbba-office-administratorproject-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bba-office-administratorproject-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbba-office-administratorproject-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4102563}},{"tool":"search_jobs","arguments":{"company":"bbaconsultants.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4102563},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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