{"id":1133302,"url":"https://alion.io/job/bda-executive-assistant-to-ceo-2","title":"Executive Assistant to CEO","company":{"id":668847,"name":"BDA","domain":"bdainc.com","url":"https://alion.io/company/bdainc","size_band":"501-1000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":92,"open_postings":8,"ghost_share":0,"stale_share":0.125,"repost_share":0,"time_to_fill_p50_days":138,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":125000,"max":135000,"currency":"USD","period":"year","gross":null,"usd_annual":135000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-23T02:28:34Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-23T22:34:00Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Most companies claim to have the best people. We say to them, \"Keep dreaming.\" Our people are second to none. They set us apart with their entrepreneurial spirit and ambition. They come to us from the likes of Amazon, Microsoft, Nordstrom, Starbucks and the sports world, bringing energy, bold ideas and a willingness to dive into the unfamiliar. It's our people that make BDA the top global Merchandise Agency to work for.\nLocation: \nThis role is based in Woodinville, WA and requires you to full-time onsite work\nTo be considered, you must live within commuting distance, as regular in-person collaboration is a key part of the role.\nAbout the Role\nBDA is seeking an experienced Executive Assistant to support our CEO. This is a highly visible role for someone who can move confidently between complex scheduling, executive communications, travel, and initiatives across the business-often while priorities are changing.\nYou’ll be a trusted partner who anticipates needs, exercises sound judgment, and brings calm, precise follow-through to a high-energy environment. The right person enjoys the pace, builds strong relationships at every level, and understands when a detail needs immediate attention and when to step back and see the bigger picture. Flexibility to support the CEO outside standard business hours, including some evenings and weekends, is essential.\nKey Responsibilities\nProvide strategic, high-level administrative support to the CEO, including complex calendar management, meeting coordination, and domestic/international travel planning.\nManage highly dynamic scheduling across multiple priorities, stakeholders, and time zones while anticipating conflicts and proactively identifying solutions.\nPrepare executive materials, presentations, reports, and confidential communications with exceptional attention to detail and accuracy.\nCoordinate executive meetings, leadership sessions, and cross-functional initiatives, including agendas, materials, follow-up actions, and tracking deliverables.\nServe as a trusted liaison between the CEO, internal teams, external partners, board members, and senior stakeholders.\nHandle sensitive business information and confidential matters with the highest level of professionalism and discretion.\nBring structure and organization to fast-moving initiatives through strong prioritization, project coordination, and independent problem-solving.\nSupport operational, administrative, and strategic initiatives driven by the Office of the CEO in a rapidly evolving business environment.\nQualifications\nAvailability to work non-standard business hours, including evenings and weekends.\n5-7 years of experience in a senior-level Executive Assistant role supporting a CEO or C-suite executive within a Fortune 500 or Fortune 1000 organization.\nDemonstrated longevity supporting senior executive leadership in complex corporate environments.\nProven expertise managing highly complex executive scheduling and shifting business priorities.\nStrong executive presence with exceptional written and verbal communication skills.\nOutstanding attention to detail, organizational ability, and follow-through.\nAdvanced critical thinking and complex problem-solving capabilities.\nAbility to thrive in a demanding, high-accountability environment requiring adaptability, professionalism, and resilience under pressure.\nExperience handling sensitive information and executive-level business matters with discretion.\nAdvanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.\nAbility to safely lift and carry items weighing up to 15 pounds.\nAbility to remain standing and/or move throughout the workday as needed to perform job duties.\nPreferred Qualifications\nPrior experience directly supporting a CEO in a large-scale enterprise environment.\nBackground working within large-scale corporate, technology, professional services, or fast-growth organizations.\nExposure to board support, legal, governance, contract, or compliance-related administrative processes is a plus.\nStrong project coordination and cross-functional collaboration experience preferred.\nWhy This Role\nThis is a rare opportunity to partner directly with BDA’s CEO and help keep a dynamic, growing business moving forward.\nBDA has more than 40 years of credibility, strong client relationships, and great stories to tell. You’ll help the CEO stay focused on the people, decisions, and opportunities that matter most.\nYou’ll have the autonomy to anticipate needs, solve problems, and bring structure to a fast-moving schedule and shifting priorities.\nThis is a chance to build a trusted partnership with an energetic, optimistic leader who brings passion and momentum to the work.\nYou’ll join a collaborative team where sound judgment, discretion, and thoughtful follow-through make a visible difference every day.\nWhy BDA?\nBDA is a place where creativity, partnership, and customer care come together. For more than 40 years, we have helped some of the world’s most recognized brands create memorable experiences through branded merchandise, gifting, and custom programs. We are proud of the work we do, the relationships we build, and the people behind it all. At BDA, you will find a team that values collaboration, innovation, and a “get it done” mindset - while still making space for creativity, growth, and meaningful impact.\n Our Core Values:\nBDA is a Team and a Family\nAlways Strive to Be The Best\nEntrepreneurial Spirit\nTigger Attitude\nWork Hard, Play Hard\nMake It Happen the Best Way\nTotal Client Affinity & Advocacy\n Want to learn more? So much to explore\nBDA Instagram: https://www.instagram.com/bda_inc/\nHarper + Scott (a BDA company): https://www.harperandscott.com/ & https://www.instagram.com/harperandscott/\nswagup (a BDA company) end-to-end Merch Ecommerce site: https://www.swagup.com/\nIdea Planet (a BDA company): https://www.ideaplanetlp.com/about\nBDA Careers Page: https://www.bdainc.com/careers/\nLinkedIn - BDA page: https://www.linkedin.com/company/bdainc/\n#LI-AH1\n#LI-Onsite\nWe are pleased to share the base salary range for this position is $125,000 to $135,000. If you are hired at BDA, your compensation will be determined based on factors that may include geographic location, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as a part of any offer. In the spirit of pay transparency, the range listed is the full base salary range for the role and hiring at the top of the range would not be typical, in order to allow for future salary growth. The range listed is just one component of BDA’s total compensation and rewards programs, which includes: robust PTO; vacation, a paid volunteer day, holidays and summer Fridays, Benefits; medical, dental, vision, life, and AD&D insurance, 401k; tuition reimbursement, mental health and financial wellness programs and professional development opportunities including tuition reimbursement. Certain revenue-generating positions may be eligible for incentive compensation. \nBDA is more than a workplace - it’s a family. For more than four decades we’ve promoted a vibrant and welcoming culture that not only accepts but demands you to be different. The quirky, the bold, the creative and the unique make up the foundation of a company that the most iconic brands in the world look to help tell their story through the power of merchandise.\nBDA Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.\n\nConnect With Us! Not ready to apply? Connect with us for general consideration.\nFor more information:\nwww.bdainc.com\nFor information about BDA's privacy policy for job applicants click here.\nMust be 18 years or older to apply.","description_format":"text","description_chars":8029,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Equity","Professional development","Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-23T04:58:11Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":138,"reasons":["conf:0","win:early"],"computed_at":"2026-09-23T05:45:00Z"},"pay":{"stated_usd_annual":135000,"is_top_pay":true},"html_url":"https://alion.io/job/bda-executive-assistant-to-ceo-2","json_url":"https://alion.io/job/bda-executive-assistant-to-ceo-2.json","meta":{"generated_at":"2026-09-23T22:57:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}