{"id":2537367,"url":"https://alion.io/job/bdo-usa-administrative-assistant-5","title":"Administrative Assistant","company":{"id":720,"name":"BDO USA","domain":"bdo.com","url":"https://alion.io/company/bdo-usa","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":84,"open_postings":135,"ghost_share":0,"stale_share":0.83,"repost_share":0.015,"time_to_fill_p50_days":3,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Norfolk, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":26,"max":35,"currency":"USD","period":"hour","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T13:45:55Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T21:18:38Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Job Summary:\nThe Administrative Assistant (AA) is responsible for providing in-office administrative support to their assigned office, but may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative systems and follow firm policies and procedures. The AA will be charged with providing administrative support services in accordance with BDO standards and will work with management members (principals and directors), service team or teams, an office or related offices to support, and/or national team or teams as needed. Duties may also include facility related duties, front desk and/or mail room duties.\nThis is a variable hybrid role that may require up to full-time, on-site support, based on location and office needs.\nJob Duties:\nSupports various departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:Providing support to an assigned centralized administrative support ticket(s).\nProviding support to another administrative support teams or office. \nProviding support to a national, Geo or market team(s) including the e-filing support for national tax administration team\n\nProvides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.\nAssists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses. \nAssists with new hire onboarding and employee offboarding as directed. \nProvides expense reporting support by submitting an expense report ticket\nCollaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc request \nProduces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports. \nHandles related tax support services on a seasonal or as needed basis. \nOther duties as required\nQualifications, Knowledge, Skills & Abilities:\nEducation:\nHigh School Diploma, GED or equivalent, required\nBachelor’s degree, preferred\nExperience:\nThree (3) or more years of administrative experience, required\nProfessional services firm experience, preferred\nSoftware:\nAdvanced level of proficiency in Microsoft Office Suite, required\nExperience with firm’s ERP preferred\nLanguage:\nN/A\nOther Knowledge, Skills & Abilities:\nAbility to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail\nAdvanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended \nExcellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.\nPossesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations \nConsistently seeks to improve processes\nExcellent organizational skills and detail oriented that enable efficient and effective multi-tasking\nCapable of managing highly confidential information\nAbility to work well with all levels of management as well as outside external clients \nTeam player who is willing to help out as needed\nIndividual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.\nCalifornia Range: $26.00/hr - $35.00/hr\nColorado Range: $24.00/hr - $38.50/hr\nMaryland Range: $28.00/hr - $32.00/hr\nMinnesota Range: $28.85/hr - $32.70/hr\nNYC/Long Island/Westchester Range: $36.00/hr - $38.50/hr\nVirginia Range: $28.00/hr - $32.00/hr\nWashington Range: $26.00/hr - $35.00/hr\nWashington DC Range: $28.00/hr - $32.00/hr","description_format":"text","description_chars":4047,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Audit & Assurance Firms","Financial Advisory, Valuation & Restructuring","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-10-14T14:38:51Z"}],"visa":[],"liveness":{"score":62,"band":"ok","label":"Likely open","p_open":1,"p_active":0.618,"p_room":1,"age_days":0,"expected_fill_days":3,"reasons":["conf:4","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/bdo-usa-administrative-assistant-5","json_url":"https://alion.io/job/bdo-usa-administrative-assistant-5.json","meta":{"generated_at":"2026-10-16T00:33:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1029,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":720},"rest":"https://alion.io/mcp/rest/get_company?id=720"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbdo-usa-administrative-assistant-5"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbdo-usa-administrative-assistant-5"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbdo-usa-administrative-assistant-5"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bdo-usa-administrative-assistant-5\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbdo-usa-administrative-assistant-5"}]}