{"id":1500482,"url":"https://alion.io/job/beacon-mobility-fleet-administration-assistant","title":"Fleet Administration Assistant","company":{"id":1959520,"name":"Beacon Mobility","domain":"gobeacon.com","url":"https://alion.io/company/gobeacon","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":47,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":17,"computed_at":"2026-10-05T05:45:15Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":62000,"max_usd":160000,"period":"year","method":"role_country_seniority_unknown","sample_n":8509},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-25T00:00:00Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-05T23:38:42Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"SCR Medical Transportation LLCResponsibility Profile:\nMaintain the Maintenance Management System by accurately updating vehicle records, repair history, work orders, and related documentation.\nTrack and report on vehicle registrations, emissions testing, IDOT inspections, Chicago City Stickers, and daily vehicle availability.\nMaintain mechanic attendance records and assist with documentation needed for payroll, scheduling, or operational reporting.\nCreate, organize, and distribute reports for maintenance leadership and customers.\nCommunicate fleet status, vehicle availability, open work orders, and operational updates to leadership and customer contacts.\nMaintain shop equipment inspection schedules, inspection records, and supporting compliance documentation.\nCoordinate maintenance facility compliance inspections and help ensure required documentation is complete and available.\nMaintain vendor invoices, purchase documentation, service records, and vendor communications.\nMaintain and update employee files in company databases, including driver’s licenses, certifications, training records, and related documentation.\nSupport general office administration, filing, data entry, scanning, correspondence, and other clerical duties as needed.\nPerform all other duties as assigned.\nQualifications\nHigh school diploma or equivalent required; additional administrative, business, transportation, or fleet-related training preferred.\nPrevious administrative, fleet, transportation, maintenance, operations, or customer service experience preferred.\nProficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.\nAbility to learn and accurately use maintenance management systems, company databases, reporting tools, and electronic filing systems.\nStrong verbal and written communication skills.\nExcellent attention to detail, accuracy, organization, and follow-through.\nAbility to prioritize tasks, meet deadlines, and manage multiple responsibilities in a busy maintenance environment.\nAbility to work professionally with leadership, mechanics, vendors, customers, and other internal departments.\nMust successfully pass required background check and drug screen. \nBeacon Mobility is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.\nThis policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Beacon Mobility makes hiring decisions based solely on qualifications, merit, and business needs at the time.\nSCR has been succeeding as an industry leader in the field of ADA Paratransit services since 1986, providing transportation to mobility-challenged individuals. It’s the goal of SCR to provide reliable, safe, clean and comfortable transportation to this group of individuals. This typeof transportation is essential for connecting passengers to friends, family and medical based services. As a result, we select drivers and staff that wish to help people care for themselves. 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