{"id":1392601,"url":"https://alion.io/job/beca-administration-assistant","title":"Administration Assistant","company":{"id":1883126,"name":"Beca","domain":"beca.com","url":"https://alion.io/company/beca-com","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":45,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-30T05:45:00Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Jakarta, Indonesia"],"countries":["ID"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":103000,"period":"year","method":"role_country_seniority_unknown","sample_n":8},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-09-28T12:19:50Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-09-29T18:03:24Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"The Opportunity\nWe are seeking a highly organized and detail-oriented Administration Assistant to provide comprehensive administrative, workforce coordination, and financial support to the Section Manager and wider team.\nThis role is ideal for an early-career professional or fresh graduate looking to develop their administrative and coordination skills in a dynamic and collaborative environment. The successful candidate will play a key role in ensuring the efficient operation of the section through effective administration, resource coordination, and stakeholder support.\nKey Responsibilities\nSection Administration\nProvide day-to-day administrative support to the Section Manager and section team.\nCoordinate meetings, prepare meeting minutes, and maintain section records and documentation.\nSupport onboarding, offboarding, training sessions, and other section activities.\nAssist in the preparation of reports, presentations, correspondence, and other business documents.\nResource and Workforce Coordination\nSupport the Section Manager with resource planning and staffing coordination activities.\nMaintain resource allocation records, staffing trackers, and related workforce information.\nMonitor and maintain staff attendance, leave records, and overtime submissions.\nAssist in the preparation of section workforce and resource reports.\nFinancial Administration\nProcess and monitor section-related expense claims.\nAssist with invoicing and other administrative financial processes.\nCoordinate with project teams, Finance, and other stakeholders to ensure timely submission of supporting documentation.\nMaintain accurate records of section expenditures and administrative transactions.\nGeneral Support\nLiaise with internal support functions to facilitate the effective operation of the section.\nAct as a key administrative contact for section-related matters.\nUndertake other duties as reasonably required to support the Section Manager and the wider team.\nAbout you\nDiploma degree (D3) in Secretarial Studies, Business Administration, Office Management, Management, Accounting, or a related discipline. Fresh graduates are encouraged to apply.\nPrevious experience in administration, secretarial support, office management, project administration, or a similar role will be an advantage.\nExperience supporting managers and multidisciplinary teams is preferred.\nExperience with resource administration, timekeeping, expense claims, invoicing, or related administrative processes will be advantageous.\nExperience in an engineering consultancy, construction, or professional services environment is desirable but not essential.\nSkills and Competencies\nStrong organizational and coordination skills.\nStrong attention to detail, accuracy, and record management.\nGood interpersonal, verbal, and written communication skills.\nProficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, Outlook, and Teams.\nAbility to manage multiple priorities and meet deadlines.\nAbility to work effectively both independently and as part of a team.\nAbility to maintain confidentiality and handle sensitive information professionally.\nApply now\nBelong at Beca and make everyday better. Apply now!","description_format":"text","description_chars":3205,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services"],"lifecycle":[{"event":"open","at":"2026-09-28T12:19:50Z"}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":25,"reasons":["conf:11","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-09-30T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/beca-administration-assistant","json_url":"https://alion.io/job/beca-administration-assistant.json","meta":{"generated_at":"2026-09-30T06:33:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4571,"day_limit":5000,"remaining_today":429,"minute_limit":60,"resets_at":"2026-10-01T00:00:00Z"}}}