Project Administrator

Job Description

The role focuses on high-quality reporting, document/template compilation, and supporting project management, controls, and finance processes. Strong English communication skills and excellent attention to detail are essential.

About You

• Minimum 5 years’ experience in project controls/admin, preferably within industrial environments.
• Strong English (written and verbal) and high attention to detail in reporting and templates.
• Good understanding of project management, controls, and finance processes.
• Experience with Oracle systems and the Microsoft suite (Excel, Word, PowerPoint; Teams/SharePoint desirable).

Key Responsibilities:

• Provide project administration and document management support to projects under the guidance of the Job and Project Managers
• Responsible for the establishment and maintenance of project administration including files, meeting minutes and websites
• Coordination of project financial reports, ensuring project managers are informed about project timelines
• Participate professionally and enthusiastically within the project team and provide support as directed
• Provide a quality service to internal and external clients
• Responsible for the coordination and maintenance of project OHS activities
• Possess an understanding of business activities
• Act in a timely manner to complete all internal client requests efficiently and inform clients when unable to meet expectations and reach agreement on course of action.
• Build rapport and communicate professionally with all team members and clients even when the situation becomes difficult
• Co-ordinate own workflows to ensure completion of special project priorities
• Seek specific, constructive and immediate feedback to ensure development of best practice knowledge
• Achievement of team goals are obtained through personal effort
• Proven administration experience
• Demonstrated experience with document management and project management systems, applications and financial tools
• Understand and adhere to the Beca values
• Act in accordance with industry / professional ethics maintaining professionalism at all times
• Contribution and effort is aligned to organizational objectives
• Comply with all company HSE systems and procedures relevant to the role, in accordance with local documented HSE responsibilities and accountabilities. No work-related injuries, illnesses or adverse environmental outcomes due to incorrect or inadequate application of systems or procedures
• Participate in performance development discussions with manager initiating and managing own personal development with all CPD requirements met
• Work co-operatively and collaboratively willingly accepting share of workload and helping others when required