Senior Project Accountant

Operating as the financial lynchpin of the project, the Senior Project Accountant (“Sr PA”) partners closely with development and construction teams to manage and oversee the financial performance of each project and related entity. This role goes beyond traditional accounting, supporting projects from early stages through to completion-ensuring all aspects of project accounting are delivered in accordance with underlying agreements, including job costing, cost allocation, revenue recognition, and billings.

Key Responsibilities - Project Focused

• Monitor project costs, prepare interim and final reports, and explain/investigate variances
• Advise on coding of project costs and prepare reallocation entries as needed
• Build financing proforma and manage collection of documents and reports required by lenders / QS
• Prepare monthly bank draws and manage treasury function for project ensuring sufficient funds are available to cover costs in place; manage and report on project working capital
• Prepare and update project cash flow models incorporating forecasts from budget managers and anchor to proforma values; attend project cost to complete meetings and provide relevant budget and cost information
• Develop and maintain interest and financing-related KPIs, including: Interest carry and capitalization metrics, project IRR and return-based indicators, compliance with lender and partner reporting requirements
• Prepare monthly progress draws/invoices and monitor related collections for external construction contracts; initiate payment for internal progress claims
• Review subcontracts and purchase orders for supporting documentation, coding, and approvals
• Assist project team in tracking specific project scopes that have special tax treatment. Advise on when tracking is necessary by reviewing project scopes and special proforma items
• Review project invoices for correct coding and required change orders; follow up with budget managers
• Manage Procore/Yardi integration for respective projects including adding vendors and syncing budgets and cost codes
• Ensure Procore / Yardi workflows are set up with correct individuals
• Review current contract balances with budget managers in conjunction with forecasts and advise on potential change orders required
• Holdback and prompt-payment management for vendors
• Review and understand project contracts (construction contract, JV agreement, lending agreements, development management agreement, etc.); enforce contractual terms with project teams and identify gaps to management
• Lead the preparation, review, and delivery of monthly, quarterly, and ad hoc financial reporting packages for external partners, joint venture partners, and lenders including legal documentation for distributions and p-notes
• Create, maintain, and update job records for new and existing projects
• Ensure uploaded budgets align with approved project proformas
• Advise on insurance values for GC projects
• Monitor letters of credit and bonds requested by project team
• Provide support / training to support groups for financial systems

Key Responsibilities - Financial Reporting

• Responsible for all Ontario projects
• Prepare and review year-end files, ensuring audit-ready documentation and consistency with external reporting packages
• Prepare project and entity financial statements, ensuring clear linkage between project reporting, general ledger, WIP, equity, and partner reporting
• Prepare and deliver reporting to institutional partners for JV and development management arrangements
• Prepare monthly and quarterly financial reports for internal and external stakeholders
• Manage and maintain project trial balances and reconcile GL and WIP
• Maintain the integrity of the general ledger for Land Development, Construction, Development and third-party development management projects
• Prepare audit information and support related to Construction and Development transactions
• Review SOA’s and prepare JE’s to record strata sales and construction revenue & cost of sales. Prepare entries to capitalize lease assets to various asset classes

Desired Skills and Experience

• Experience in construction and development project accounting, with demonstrated exposure to external partner and lender reporting
• An understanding of construction financing requirements, interest mechanics, and covenant reporting.
• Capacity to connect with construction and development teams, understand their perspectives and communicate effectively with an operational mindset
• Excellent interpersonal skills with a natural inclination for collaboration
• An organized self-starter with a strong work ethic who can succeed both independently and collaboratively within a team environment
• Proactively design and implement process improvements that enhance accuracy, efficiency, and consistency across project reporting, interest calculations, and financing metrics
• Able to be flexible and manage multiple objectives, likely with competing priorities
• Strong attention to detail balanced with an awareness of the bigger picture
• University degree and accounting designation (CA, CPA, CGA, CMA) or in progress
• Strong understanding of GAAP, REALpac and financial reporting
• Intermediate to advanced knowledge of MS Office
• Experience with Yardi ERP and Procore project management software is an asset