Outbound Freight Coordinator

Are you interested in contributing to a company whose mission is to radically love and influence lives? As an Outbound Freight Coordinator for Bell Lumber and Pole, you will play a pivotal role in the effectiveness of our business inside and outside of Bell.

This position is located onsite in New Brighton, MN.

Hours: M - F, 6AM - 2PM

Compensation: $58,000.00 - $70,000.00

As an Outbound Freight Coordinator, you will:

• Create physical or online Bill of Ladings (BOL) for all shipments leaving the local yard by truck or rail, including Poles, TSO, and other shipments.
• Prepare all necessary paperwork for drivers for each load, which includes special instructions, maps, phone numbers, and staking sheets.
• Contact customers 24-48 hours before shipments leave the yard or as per customer-requested lead times
• Ensure the accuracy of all shipping information, obtain driver signatures, document the load ticket number in the system, and update the date on the BOL.
• Forward a copy of the BOL to customers who require it when shipments leave the yard.
• Collaborate with managers to schedule outbound loads and shipping dates.
• Provide instructions to mobile drivers and yard counters regarding loads to set out for delivery.
• Act as the main point of contact for all trucking calls, routing calls from dispatchers through your desk.
• Collaborate with managers on the delivery of back orders and maximize truck capacity on those loads.
• Update various customer websites with information on shipped orders.
• Keep customers informed weekly about open orders and obtain information on processed orders from the yard manager.
• Ensure that products are in stock and ready for customer pickup.
• Receive all paperwork from drivers on shipments and process all receiving reports following the Standard Operating Procedures (SOP). Update SOPs when shipments are delayed, or changes are required.
• Release empty rail cars to MNNR when needed. Handle the empty rail billing process for leased rail cars.
• Work with receiving yard employees to ensure that all receiving reports are completed for inbound railcars.
• Verify that there is a proper yard receiving report that matches the incoming BOL and original notification and forward this information to the Inventory department.
• Communicate reasons and tentative new shipping dates to sales teams when shipments are late.
• Generate and send weekly reports, including treated inventory data.
• Prepare and distribute load slips for outbound shipments to customers.
• Print work orders for shipping processes.
• Optimize truck loading to maximize freight efficiency.
• Update the Shipping and Receiving System (SPS) with the second acknowledgment and Advanced Shipping Notices (ASN) when shipments are ready to ship.
• For sites that handle shipments to Canada & Mexico:
  • Handle all export paperwork and border crossing documents company-wide, working with vendors and freight forwarders to combine loads for shipment to the port, and obtaining required documents such as treating certificates and phytosanitary certificates for export.
  • Maintain a thorough understanding of export requirements for each load as it pertains to the out-of-country shipping process.
  • Process outbound loads to Canada and Mexico and send the necessary paperwork to Customs, resolving any issues with customs brokers.
• Provide phone backup support when necessary.
• Attend daily shipping meetings as required.
• Perform any other responsibilities assigned by management.

JOB QUALIFICATIONS:

Education: Minimum Requirement High School Diploma or equivalent. Community college or technical diploma an asset.

Experience: Minimum Requirement is 5 years proven logistics/dispatch experience. Minimum Requirement is 3 years proven in Export processes. Knowledge of lumber shipping and/or forestry product shipping.

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Benefits

• In addition to competitive pay, we offer a comprehensive benefits package including:
• Health, dental, and vision insurance (with HRA and FSA)
• 401(k) with company match
• Short and long-term disability insurance
• Life insurance
• Paid holidays and generous paid time off
• Professional development opportunities
• Employee assistance and employee/community hardship programs

Bell Lumber & Pole is an equal opportunity employer.

Bell Lumber & Pole is proud to be an equal-opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

This applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Bell makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Bell is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 651-203-2719 or send an e-mail to [email protected] and let us know the nature of your request and your contact information.

For additional details, you can read our EEO Policy.