{"id":4112843,"url":"https://alion.io/job/bell-office-administrator-assistant","title":"Office Administrator Assistant","company":{"id":2491896,"name":"Bell","domain":"bellff.com","url":"https://alion.io/company/bellff-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":84,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Northbrook, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":24,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GMP","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-11T17:54:32Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T23:43:12Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Bell Flavors & Fragrances is looking for a professional, positive, and detail-oriented Office Administrator Assistant to manage our front-desk operations and provide comprehensive administrative support. You will be the welcoming first point of contact for visitors, clients, and employees, and will help keep our office running smoothly in a fast-paced environment. This role reports to the Executive Assistant.\nWhat You’ll Do\nGreet and welcome visitors, clients, and employees in a friendly, professional manner, following Visitors Policy protocols (sign-in, photo ID verification, and visitor badges)\nMaintain a clean and organized reception and office area\nProvide administrative support, including data entry, filing, document preparation, and correspondence\nManage inter-office mail and USPS, FedEx, UPS, and Amazon packages, and notify recipients\nMaintain office supply inventory and order supplies, business cards, envelopes, letterhead, and labels\nPrepare weekly mailings for remote employees and other locations\nMaintain the phone extension master list\nAssist the Customer Service and Executive Assistant teams with special projects\nSupport compliance with company safety policies, Good Manufacturing Practices, and applicable food safety and quality requirements\nWhat You’ll Bring\nAssociate degree required; bachelor’s degree preferred\nMinimum of 2 years of experience in an administrative support or office assistant role, preferably in a manufacturing or corporate setting\nProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)\nExcellent verbal and written communication skills\nStrong organizational skills and attention to detail\nAbility to handle multiple tasks efficiently in a fast-paced environment\nProfessional demeanor and strong customer service orientation\nWhy Join Bell?\nBe the welcoming first impression of Bell for visitors, clients, and employees\nCollaborate with the Executive Assistant, Customer Service, and teams across the business\nGain valuable experience in a manufacturing environment within the flavors and fragrances industry\nGrow your administrative and organizational skills through varied, hands-on responsibilities and special projects\nJoin a supportive, collaborative, and professional work environment\nCompetitive hourly rate of $24 -$28 per hour, based on qualifications and 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