{"id":3777521,"url":"https://alion.io/job/benchmark-senior-living-facilities-coordinator","title":"Facilities Coordinator","company":{"id":2008887,"name":"Benchmark Senior Living","domain":"benchmarkseniorliving.com","url":"https://alion.io/company/benchmarkseniorliving","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":77,"open_postings":27,"ghost_share":0,"stale_share":0.926,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Waltham, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-04T05:00:00Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-09T15:58:13Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Be the connection point that keeps Benchmark’s communities running smoothly.\nBehind every well-maintained community is a team that keeps the details moving: the invoices, the contracts, the projects, and the follow-through. As our Facilities Coordinator, you’ll be the organized, proactive partner at the center of it all, supporting the Senior Director of CapEx & Facilities and helping make our Facilities and Capital Expenditure work more efficient and accountable across the organization. Reports to the Senior Director of CapEx & Facilities \n\nThe Facilities Coordinator provides centralized operational and administrative support to the Facilities and Capital Expenditure functions across the organization. Reporting directly to the Senior Director of CapEx & Facilities, this position plays a key role in improving efficiency, accountability, communication, and follow-through across Facilities operations.\n\nThe Facilities Coordinator will support the management of vendor contracts and service agreements, TELS performance and data integrity, capital project invoicing and closeout, vendor relationships, reporting, and other Facilities-related initiatives. This role serves as a critical connection point between the Senior Director of CapEx & Facilities, Regional Facilities Directors, community leadership, Finance, Procurement, Accounts Payable, and vendor partners.\n\nThe successful candidate will be highly organized, detail-oriented, proactive, and comfortable managing multiple priorities across the organization.\n\nPRINCIPLE DUTIES AND RESPONSIBILITIES\nPrimary support to the Senior Director of CapEx & Facilities and the CapEx Manager.\nFollow up with vendors, Regional Facilities Directors, Communities, Accounts Payable, and Capex regarding outstanding or missing Capital invoices.\nSupport Facilities leadership with ongoing administration, reporting, and performance management within the TELS platform.\nIdentify incomplete, overdue, or inaccurate information and coordinate follow-up with Regional Facilities Directors and community Plant Operations teams.\nAssist with ensuring communities and vendors are operating within approved contract terms, scopes, and pricing.\nIdentify outstanding invoices, aged commitments, missing documentation, and other items that could prevent timely project closeout.\nCoordinate with Procurement, Legal, Finance, Regional Facilities Directors, communities, and vendor partners as required.\nSupport scheduling and coordination of Facilities meetings, vendor meetings, training sessions, and portfolio initiatives.\nAssist with preparation of Facilities reports, presentations, scorecards, meeting materials, and communications.\nAssist with monitoring portfolio-wide initiatives and identifying items requiring escalation or additional follow-up.\nAssist vendor partners with navigating appropriate Facilities processes and points of contact.\n\nREQUIRED SKILLS / ABILITIES\nHighly organized with strong attention to detail and follow-through.\nDemonstrated ability to manage multiple priorities, deadlines, and stakeholders simultaneously.\nStrong written and verbal communication skills.\nAbility to proactively identify outstanding items and drive them toward resolution.\nStrong relationship-management skills with both internal teams and external partners.\nComfortable working with financial information, invoices, purchase orders, budgets, contracts, and supporting documentation.\nStrong analytical skills with the ability to identify trends, discrepancies, and opportunities for process improvement.\nProficient with Microsoft Excel, Outlook, PowerPoint, Teams, and related business applications.\nCoordinate and lead monthly facility meetings that are focused on capex projects timing, spending, and completion dates. \nSupport Capex Manager with updated capex projections based on the most up to date project spend and completion. \nSupport the company wide unit renovation program by working with operations and the Capex Manager on tracking unit holds, completion, and unit punches. \nSupport Asset Managers with investors reporting requests alongside Capex. \nAbility to learn and effectively utilize TELS and other Facilities technology platforms.\nDemonstrated discretion when working with confidential financial, contractual, and business information.\nAbility to adapt to changing priorities within a fast-paced, multi-site operating environment.\n\nEDUCATION / EXPERIENCE\nAssociate or bachelor’s degree in Business Administration, Facilities Management, Finance, Construction Management, or related field preferred.\n3+ years of experience in facilities administration, project coordination, property management, construction administration, vendor management, or a related field preferred.\nSenior living, healthcare, hospitality, or multi-site property management experience is a plus.\nAs a Home Office associate at Benchmark, you will have immediate access to a variety of benefits including, but not limited to, the following:\n10 paid holidays plus 1 floating holiday\nVacation and Health & Wellness Paid Time Off \nTuition Reimbursement Program \nPhysical & Mental Health Wellness Programs \nMedical, Vision & Dental Benefits provided by Blue Cross Blue Shield \n401K Retirement Plan with Company Match \nLong Term Care Insurance \nCompany-provided Life Insurance & Long-Term Disability \nBenchmark Senior Living is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.\n\nWe embrace and encourage our associates’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our associates 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