{"id":4292836,"url":"https://alion.io/job/beneva-administrative-assistant-3","title":"Administrative Assistant","company":{"id":1783946,"name":"Beneva","domain":"beneva.ca","url":"https://alion.io/company/beneva","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":89,"open_postings":10,"ghost_share":0,"stale_share":0.6,"repost_share":0.1,"time_to_fill_p50_days":16,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Quebec, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":15,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-13T23:57:00Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T23:57:00Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Official Internal Job Title:\nAdministrative AssistantStatus:\nRegularJob Description:\nDirection : Secrétariat général, gouvernance et éthique\nPourquoi ce poste est important\nEn tant qu’ adjoint(e) administratif(ve) au sein de la Direction du Secrétariat général gouvernance et éthique, tu assistes directement la gestionnaire et les différents conseils et comités. Tu auras à assurer un soutien proactif dans l’exécution des tâches administratives en mettant à profit votre sens de la collaboration, de la débrouillardise et votre sens de l’initiative.\nAu cœur de la gouvernance de Beneva, la Direction du Secrétariat général, gouvernance et éthique soutient les conseils d’administration, le comité de direction et leurs comités, et veille à la mise en place de pratiques de gouvernance et d’éthique rigoureuses. Elle joue également un rôle clé dans les relations avec les autorités réglementaires et dans la réalisation de transactions stratégiques pour l’organisation.\nC’est là que tes compétences comme adjoint(e) de direction entrent en action!\nTa contribution à l'équipe\nApporter un support direct à la gestionnaire de la direction du secrétariat général, gouvernance et éthique:Gérer l’agenda et établir les priorités en lien avec les diverses rencontres auxquelles elle participe.\nPrendre en charge les courriels (priorisation, délégation et suivis).\nEffectuer les réservations auprès des transporteurs et des établissements hôteliers.\nPréparer certaines notes de frais, les bons de commande, les paiements de factures à des fournisseurs.\nCoordonner la préparation, la remise des documents ainsi que de vérifier la mise en page/correction de ces documents, lorsque requis.\nApporter un soutien administratif à la direction du secrétariat général, gouvernance et éthique dans la préparation/révision de documentation pouvant notamment aller aux instances.\n\nAssurer un soutien administratif à la préparation et l’exécution de certaines réunions ou événements organisés par la direction du secrétariat général en lien avec les administrateurs:Participer à la planification du calendrier des réunions des conseils d’administration de Beneva.\nParticiper à l’organisation des assemblées des membres en collaboration avec l’équipe de gestion d’événements.\nPréparer, en collaboration avec une avocate, les communications destinées aux délégués.\nPréparer, de concert avec la directrice, et transmettre les communications destinées aux administrateurs.\nApporter le support logistique et la préparation d’événement lorsque Beneva reçoit des invités externes dans ses locaux.\n\nParticiper à la préparation des budgets de la direction du secrétariat général, gouvernance et éthique.\nPréparer les notes de frais du président du conseil et de certains administrateurs.\nCe qui te permet de réussir\nDiplôme d’études collégiales en technique bureautique ou l’équivalent.\nMinimum de 10 à 15 années d’expérience à titre d’adjointe administrative à la haute gestion.\nExpérience en assurance sera considéré un atout important\nMaîtrise de la langue française, tant à l’oral qu’à l’écrit, ainsi qu’une maîtrise avancée de la langue anglaise, tant à l’oral qu’à l’écrit, en raison de la nature des tâches ou d’interactions avec des collègues, partenaires, clients ou fournisseurs anglophones, ou afin de répondre aux objectifs de croissance de l’entreprise.\n# S1\nBeneva is an equal opportunity employer, so we encourage all Women, persons with disabilities, Indigenous people as well as visible and ethnic minorities to apply.\nPurpose : True to its purpose, Beneva places people at the heart of its actions and contributes to the well-being of the community. It accompanies its clients in all stages of their lives, both for their insurance and for their financial services.\nFollow us on Instagram !\n@beneva.ca","description_format":"text","description_chars":3790,"description_truncated":false,"requirements":{"experience_years_min":15,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property & Casualty Insurance","Life Insurance & Annuities"],"lifecycle":[{"event":"open","at":"2026-11-13T23:57:00Z"}],"visa":[{"country":"CA","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Positions approved through LMIA in 12 months: 4","filings_12m":4,"filings_prev_12m":10,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Talent Stream","cap_exempt":false,"checked_at":"2026-11-12T07:36:15+00:00","sources":["ESDC: employers issued a positive LMIA"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":17,"reasons":["conf:4","win:early"],"computed_at":"2026-11-14T04:30:55Z"},"pay":null,"html_url":"https://alion.io/job/beneva-administrative-assistant-3","json_url":"https://alion.io/job/beneva-administrative-assistant-3.json","meta":{"generated_at":"2026-11-14T04:30:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7244,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1783946},"rest":"https://alion.io/mcp/rest/get_company?id=1783946"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbeneva-administrative-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbeneva-administrative-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbeneva-administrative-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/beneva-administrative-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbeneva-administrative-assistant-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4292836}},{"tool":"search_jobs","arguments":{"company":"beneva.ca","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4292836},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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