{"id":3870454,"url":"https://alion.io/job/bentley-systems-facilities-specialist","title":"Facilities Specialist","company":{"id":47116,"name":"Bentley Systems","domain":"bentley.com","url":"https://alion.io/company/bentley-systems-infrastructure-engineering-software-company","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Munich, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Digital Twin","optional":true}],"status":"live","first_seen_at":"2026-11-06T14:13:28Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-08T22:51:31Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Location: Munich, Germany (Office-based)\nWorking Hours (Part-Time): Monday to Friday, 9:00am-1:00pm (20 hours per week).\nPosition Summary:\nBentley’s Facilities team is seeking a Facilities Specialist to support our Munich office and wider EMEA region, reporting directly to the Facilities Manager, EMEA & Americas.\nThis role is responsible for ensuring the smooth day-to-day operation of the Munich office, providing a welcoming and professional environment for colleagues, visitors and customers. Responsibilities include managing office access, coordinating vendors and contractors, maintaining common areas, ordering office supplies and equipment, and supporting general facilities and administrative activities.\nThe Facilities Specialist will also work closely with the Regional Manager to support facilities operations across EMEA, including providing assistance to offices without a dedicated local facilities representative.\nResponsibilities:\nWelcome and assist colleagues, visitors and customers, providing a professional and friendly first point of contact.\nOversee the day-to-day operation of the Munich office, ensuring facilities and common areas are well maintained and running efficiently.\nManage the office access control system, including visitor access and related administration.\nCoordinate with vendors, landlords, contractors and service providers to support office operations and resolve facilities issues.\nSupport finance and purchasing activities, including processing invoices and raising purchase requisitions and purchase orders (PRs/POs).\nManage meeting rooms and ensure they are appropriately maintained and ready for use.\nSupport office health and safety requirements, including First Aid, Fire Warden training and risk register administration.\nCoordinate incoming post, courier deliveries and distribution.\nOrder and maintain office supplies, stationery and amenities.\nManage the distribution and administration of fleet car documentation, including service notifications, fuel cards, insurance and fines.\nAct as the facilities representative for other EMEA offices where no local facilities colleague is in place.\nParticipate in the office social committee and support activities that promote employee engagement and a positive workplace culture.\nQualifications:\n2-3 years’ experience in a similar Facilities, Office Management or Workplace Operations role.\nFluent in both English and German, with strong verbal and written communication skills.\nA courteous, professional and approachable manner, with a strong commitment to delivering excellent customer service.\nExcellent organisational skills, attention to detail and the ability to manage multiple priorities effectively.\nStrong communication skills and the confidence to work with colleagues, vendors and stakeholders at all levels.\nProficiency in Microsoft Office and experience using office purchasing or facilities systems.\nA proactive, analytical and solutions-focused approach, with a positive “can-do” attitude.\nThe ability to work independently while contributing effectively as part of a team.\n\nThis is a Office-based role.\n\nWhat We Offer:\nStep into a collaborative work environment where ideas flourish, and teamwork propels us forward towards shared success.\nAn attractive salary and benefits package.\nBentley Impact Day: take a day off from work to volunteer with an organization of your choice.\nCelebrate milestone achievements and moments that matter through our colleague recognition award programs and our Bentley Achievers platform.\nA commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups.\nBe part of a company committed to making a real difference by advancing the world’s infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact.\n Who We Are:\nBentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world’s infrastructure - sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings, powered by the iTwin Platform for infrastructure digital twins, include MicroStation and Bentley Open applications for modeling and simulation, Seequent’s software for geoprofessionals, and Bentley Infrastructure Cloud encompassing ProjectWise for project delivery, SYNCHRO for construction management, and AssetWise for asset operations. Bentley Systems’ 5,200 colleagues generate annual revenues of more than $1 billion in 194 countries.\nEqual Opportunity Employer:\nBentley is proud to be an equal opportunity employer and considers for employment all qualified applicants without regard to race, color, gender/gender identity, sexual orientation, disability, marital status, religion/belief, national origin, caste, age, or any other characteristic protected by local law or unrelated to job qualifications.","description_format":"text","description_chars":5276,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Germany","iso":"DE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["CAD, PLM & BIM Software","Simulation & Digital Twin Software"],"lifecycle":[{"event":"open","at":"2026-11-06T14:13:28Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":20,"reasons":["conf:7","velocity","win:early","comp:junior"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/bentley-systems-facilities-specialist","json_url":"https://alion.io/job/bentley-systems-facilities-specialist.json","meta":{"generated_at":"2026-11-09T09:15:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8587,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":47116},"rest":"https://alion.io/mcp/rest/get_company?id=47116"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbentley-systems-facilities-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbentley-systems-facilities-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbentley-systems-facilities-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bentley-systems-facilities-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbentley-systems-facilities-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3870454}},{"tool":"search_jobs","arguments":{"company":"bentley.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3870454},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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