Senior Administrative Assistant, Office of the CEO

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

The Senior Administrative Assistant provides operational administrative support within the Office of the CEO. This role is critical to ensuring seamless day-to-day operations through expert calendar management, complex scheduling, international travel coordination, and accurate expense reporting. The ideal candidate thrives in a fast-paced, highly dynamic environment and brings a strong sense of urgency, exceptional attention to detail, and outstanding communication skills. Success in this role requires the ability to anticipate needs, manage competing priorities, and partner effectively with senior leaders and stakeholders across a global organization.

Essential Functions of the Job:

• Complex Calendar and Scheduling Management: Manage and maintain busy, ever-changing calendars, including prioritization of meetings, coordination across time zones, and proactive resolution of scheduling conflicts.

• Meeting and Logistics Coordination: Schedule and organize internal and external meetings, prepare materials as needed, and ensure all logistical details are handled efficiently.

• Travel Coordination: Arrange complex domestic and international travel, including flights, accommodations, visas, itineraries, and last-minute changes, ensuring a smooth end-to-end experience.

• Expense Management: Prepare, submit, and track expense reports accurately and timely, ensuring compliance with company policies and resolving discrepancies as needed.

• Operational Support: Provide day-to-day administrative support, including document preparation, correspondence, and coordination with internal partners and external vendors.

• Communication and Stakeholder Management: Serve as a professional point of contact, demonstrating exceptional written and verbal communication skills while interacting with senior leaders and global stakeholders.

• Fast-Paced Execution: Operate effectively in a high-volume, time-sensitive environment, exercising sound judgment, discretion, and flexibility while managing multiple priorities simultaneously.

Required Qualifications:

• Experience: 5+ years of experience assisting high level leaders; multiple disciplines a plus.

• Advanced calendar management skills, with the ability to manage complex, high-volume schedules across multiple time zones

• Proven experience coordinating domestic and international travel, including itineraries, visas, accommodations, and last-minute changes

• Strong expense reporting and reconciliation skills, with a high degree of accuracy and compliance with company policies

• Exceptional organizational skills, with the ability to manage multiple priorities simultaneously and meet tight deadlines

• Demonstrated ability to thrive in a fast-paced, highly dynamic environment with frequent changes and competing demands

• Strong sense of urgency and accountability, with the ability to anticipate needs and act proactively

• Excellent attention to detail while maintaining speed, accuracy, and follow-through

• Exceptional written and verbal communication skills, with the ability to interact professionally and confidently with senior leaders and global stakeholders

• Strong judgment, discretion, and professionalism in handling sensitive and confidential information

• Ability to build effective working relationships across functions, levels, and geographies

• Resourceful and solutions-oriented, with the ability to think ahead and resolve scheduling, travel, or logistical challenges quickly

• Sound decision-making skills, including knowing when to escalate issues appropriately

• Comfortable operating with ambiguity while maintaining structure and order

• High level of proficiency with Microsoft Office tools (Outlook, Word, Excel, PowerPoint) and calendar management systems

• Highly reliable, responsive, and service-oriented

• Flexible and adaptable, with a positive, “can-do” mindset

• Strong commitment to teamwork, collaboration, and continuous improvement

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

BeOne is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeOne Medicines Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, Title I of the Americans with Disabilities Act of 1990, and any other applicable federal, state or local laws, applicants who require reasonable accommodation in the job application process may contact [email protected].