{"id":1338544,"url":"https://alion.io/job/berklee-temporary-executive-assistant","title":"Temporary Executive Assistant","company":{"id":1760948,"name":"Berklee","domain":"berklee.edu","url":"https://alion.io/company/berklee-edu","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":10,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":65,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":33,"max":44,"currency":"USD","period":"hour","gross":null,"usd_annual":88000},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Gemini","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-09-25T00:00:00Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-11T02:33:10Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"Job Description:\nBerklee is the premier destination for the study of contemporary music and the performing arts. Our global community brings together artists, educators, and professionals who care deeply about excellence, creativity, collaboration, and the future of arts education.\nWorking at Berklee means joining a vibrant, mission-driven environment where thoughtful administration directly supports students, faculty, and the work of creative leaders across the institution.\nThe Opportunity\nThe Executive Assistant provides high-level administrative, organizational, and project-coordination support to the Interim Executive Director of Berklee College of Music Boston and Dean of the Performance Division. The role helps organize and expedite the work of the executive by managing schedules, communications, meeting materials, travel, office systems, and follow-through across College-wide and Performance Division responsibilities.\nThis position requires strong organization, initiative, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will anticipate routine needs, keep assignments and selected projects organized, flag issues that require attention, and work collaboratively with colleagues across Berklee.\nWhat You Will Do\nSchedule Planning and Executive Support\nManage a complex, fast-moving calendar across College-wide executive responsibilities and Performance Division leadership, allowing appropriate time for preparation, travel, recurring commitments, and urgent needs.\nReview and route meeting requests, invitations, and scheduling inquiries; identify conflicts, gather needed information, and flag priority decisions for the executive.\nCoordinate engagements with senior leaders, deans, faculty, staff, students, partners, donors, and other internal and external constituents.\nPrepare clear daily schedules and maintain a practical look-ahead for meetings, deadlines, events, approvals, travel, and deliverables.\nArrange travel, lodging, transportation, itineraries, and supporting materials with accuracy and appropriate contingency planning.\nMeeting Preparation and Follow-Through\nGather and organize agendas, background information, prior materials, participant information, presentations, and other documents needed for the executive’s meetings.\nCoordinate executive and leadership meetings, including scheduling, invitations, rooms or virtual access, agendas, pre-reads, technology, and hospitality when appropriate.\nMaintain a practical tracker for assignments, approvals, commitments, and pending issues; provide timely reminders and status updates.\nTake notes as requested and capture decisions, action items, owners, and due dates; follow up with participants to help keep commitments on track.\nCompile information and prepare draft summaries, talking points, reports, or presentation materials as directed by the executive.\nCommunications and Stakeholder Coordination\nServe as a trusted and welcoming point of contact for the Office of the Executive Director, exercising diplomacy, responsiveness, and judgment with a wide range of stakeholders.\nManage and triage incoming email, calls, invitations, and requests; identify required action, route matters to the appropriate person or office, and elevate sensitive or time-critical items promptly.\nDraft, edit, proofread, and format correspondence, presentations, talking points, reports, and other executive materials in a clear, accurate, and professional voice.\nCoordinate accurate, timely communication across offices and leadership teams, including reminders, requests for materials, and follow-through on commitments.\nPartner with Communications and Marketing on approved external communications, events, and social media support as requested.\nUse sound judgment and discretion, act within clearly delegated authority, and know when a matter requires the executive’s attention or referral to another office.\nProject Coordination and Cross-Functional Support\nProvide project coordination for selected executive initiatives, academic operations, events, and time-sensitive assignments from planning through completion.\nCreate and update practical work plans, timelines, milestone lists, action logs, and shared project materials based on established goals and direction.\nSchedule working sessions, coordinate materials, collect updates, and help participants understand assignments, dependencies, and deadlines.\nMonitor progress, flag delays or unresolved issues, prepare concise status updates, and elevate matters that require direction or a decision.\nMaintain organized project documentation, follow up with owners, and confirm that assigned deliverables are completed and communicated.\nCollaborate effectively with Academic Affairs, Student Enrollment and Engagement, Finance, Human Resources, Institutional Advancement, Communications and Marketing, and other partners as the work requires.\nOffice Operations, Financial Administration, and Records\nManage and improve executive-office procedures, contact information, shared resources, and routine workflows to strengthen consistency, responsiveness, and efficiency.\nTrack office spending, invoices, purchasing-card activity, reimbursements, and expense documentation in accordance with Berklee procedures.\nMaintain organized, secure, and accessible electronic records, meeting materials, and executive files; safeguard personnel-related, student-related, financial, legal, and strategic information with exceptional discretion and appropriate access controls.\nWhat You Bring\nRequired Qualifications\nBachelor’s degree or an equivalent combination of education and relevant professional experience.\nSeven to ten years of experience supporting executive-level individuals in a complex, fast-paced professional environment.\nDemonstrated success managing a demanding executive calendar, preparing meeting materials, coordinating communications and travel, and maintaining reliable follow-through.\nExperience coordinating projects using work plans, timelines, milestones, action tracking, status updates, and organized documentation.\nStrong problem-solving skills and the ability to gather information, identify missing details, and prepare clear summaries or materials for executive review.\nExceptional written, verbal, editing, proofreading, and interpersonal communication skills.\nOutstanding organization, prioritization, accuracy, and attention to detail, with the judgment to manage multiple time-sensitive responsibilities and sensitive information.\nAbility to build trust and work effectively with senior leaders, faculty, staff, students, and external stakeholders across different roles, perspectives, and communication styles.\nStrong financial administration skills, including budget tracking, invoice processing, purchasing-card reconciliation, and expense reporting.\nAdvanced proficiency with modern productivity and AI-assisted tools, including Google Workspace, Microsoft 365 (Word, Excel, PowerPoint), Adobe Acrobat, Apple/Mac environments, and generative AI platforms (e.g., ChatGPT, Gemini) to streamline workflows, draft communications, and organize executive deliverables.\nDemonstrated commitment to a respectful, inclusive workplace that values difference and welcomes multiple perspectives.\nPreferred Qualifications\nExperience in higher education, the arts, a nonprofit organization, or another mission-driven, relationship-centered environment.\nExperience supporting an academic executive or working in an environment involving faculty, students, senior administrators, donors, or external partners.\nExperience using project-management, task-management, or enterprise systems to track assignments, timelines, and follow-through.\nHiring Range: $33/hr - $44/hr\n Please visit the Total Rewards page to learn more about the benefits of working at Berklee.\nEqual Employment Opportunity\nBerklee welcomes and actively seeks a diverse faculty and staff. Employment decisions are based on equal opportunity and fair, equitable consideration without regard to any characteristic protected by applicable law. Applicants who need a reasonable accommodation may contact Human Resources at  or 617-747-2375.\nThis document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.\nDiversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:\nWe support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance.Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.\nAs part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at  or call 617-747-2375.\n*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*\nEmployee Type:\nTemporary (Fixed Term)","description_format":"text","description_chars":9697,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Media & Entertainment","Audio Production"],"lifecycle":[{"event":"open","at":"2026-09-27T15:07:49Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.852,"p_room":1,"age_days":15,"expected_fill_days":65,"reasons":["conf:0","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":88000,"is_top_pay":false},"html_url":"https://alion.io/job/berklee-temporary-executive-assistant","json_url":"https://alion.io/job/berklee-temporary-executive-assistant.json","meta":{"generated_at":"2026-10-11T05:05:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4518,"day_limit":5000,"remaining_today":482,"minute_limit":60,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1760948},"rest":"https://alion.io/mcp/rest/get_company?id=1760948"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fberklee-temporary-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fberklee-temporary-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fberklee-temporary-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/berklee-temporary-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fberklee-temporary-executive-assistant"}]}