Administrative Assistant

The Administrative Assistant provides lawyers, paralegals, and legal assistants with support while working on a wide range of secretarial, administrative, and ad hoc projects. The Administrative Assistant provides flexibility in extending support and assistance through multi-tasking for multiple people and/or initiatives and proactively contributes to the Firm’s success by actively seeking to improve working processes, anticipate needs, and acting accordingly. This role is central to ensuring a smooth operation of the practice groups and supports the team members in their day-to-day workload.

Responsibilities

• Perform general office duties, including mailing, document management, data entry, and maintenance of other general office needs as requested
• Perform a variety of administrative functions, including opening of new matters, conflict checks, proforma and billing activities
• Provide typing and other electronic support as requested, including from dictations
• Answer phones, take messages, escalate matters as necessary, and redirect calls
• Assist with opening and closing client matters
• Assist with e-filing procedures
• Create binders, signature packages, exhibits, or other printed or electronic materials
• Scan, upload and organize work appropriately within the document management system
• Interact with clients as directed by their practice groups
• Receive and calendar court schedules
• Filter, sort, and respond to emails from clients and other parties by email in a professional and polished manner consistent with Bernstein Shur standards
• Support attorneys and others who are working off-site
• Provide coverage for reception as needed
• Other duties as assigned to support practice groups or firm functions

Requirements

• AA/AS required
• BA/BS strongly preferred
• One year of relevant work experience as an administrative/executive assistant required
• Excellent verbal and written communication
• Proficient in Excel, Word, and PowerPoint
• Proficient in managing Outlook calendars for multiple people/teams

Benefits

• Excellent medical, dental, and vision insurance
• Group life and disability insurance
• Financial wellness program
• 401K employer match and profit sharing
• 23 days PTO starting on day 1
• 11 paid holidays
• Paid parental leave
• Mobile data reimbursement
• Free parking