{"id":3620965,"url":"https://alion.io/job/bertelsmann-ai-productivity-coordinator","title":"AI Productivity Coordinator","company":{"id":20910,"name":"Bertelsmann","domain":"bertelsmann.com","url":"https://alion.io/company/bertelsmann","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":38,"ghost_share":0,"stale_share":0.026,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Copilot","optional":false},{"name":"Gemini","optional":false},{"name":"Google Sheets","optional":false},{"name":"Microsoft Teams","optional":true},{"name":"Power Automate","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-11-02T18:23:42Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-04T06:59:47Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Company Description\nCreating the Extraordinary, Together. \nFremantle is a powerhouse of the TV and Film industry. We are one of the world’s largest and most successful creators, producers and distributors of Entertainment, Drama & Film and Documentaries.\nFrom critically acclaimed dramas like The Responder, starring Martin Freeman, award winning films including Paolo Sorrentino’s Oscar nominated The Hand of God to incredible entertainment like The Rap Game, Too Hot to Handle, The Apprentice and Britain’s Got Talent, we make shows with global appeal.\nOur purpose\nWe are driven by a shared purpose of Creating the Extraordinary, Together. We tell stories that connect people around the world, reflecting and celebrating the diversity of the world we live in. Through compelling, irresistible entertainment, we aim to engage and inspire our audiences. To achieve this, we bring together people from all backgrounds and cultures, both in our teams and on our shows. We are committed to creating opportunities for talent by being inclusive in all that we do.\nJob Description\nAbout the team\nThis is an exciting role within Fremantle, to see how people are using AI in their everyday roles, and then work to increase adoption across all back office functions. We know that the organisations getting value from AI are not the ones with the best models, they are the ones who redesign workflows, put a named owner and budget behind adoption, build a visible role-modelling network, and track impact centrally. This is exactly what we want from this role, to support the changing way we do business.\nWe want to find those pockets of experimentation across the business, test the usefulness and then get them embedded into other teams to drive efficiencies. This role is all about supporting and coordinating the department lead, and ensuring the projects stay on track.\nThis is a great opportunity for someone who is a brilliant coordinator, who wants a fresh challenge who will help drive real change within an organisation.\nHere you will get to:\nNeeds-gathering & discovery\nRuns regular check-ins with labels and head-office functions to surface pain points and opportunities, turning scattered conversations into a live, prioritised backlog for the Lead and Exec.\nWorks out what is actually needed across the business and translates it into clear, buildable requests.\nCoordination & cadence\nCoordinates the fortnightly Head Office Productivity Working Group and monthly Head Office Functional Productivity Group, things such as agendas, actions, minutes and follow-up, so nothing drops between sessions.\nChases open actions across all working groups, and keeps the programme moving week to week, not just meeting to meeting.\nCentral register, tracking & reporting\nOwns and maintains the master register of ideas, in-flight builds, live automations and their status, the single source of truth for what's happening and where.\nTracks adoption, usage and time-saved data for live tools, feeding the Productivity AI Lead's reporting to the Head of Department\nNetwork & communications\nOnboards new champions, keeps the champions network directory current, and coordinates the logistics of showcase/competition events.\nMaintains the single, findable communication channel for AI productivity (Useful GPTs, Claude Projects, Automations etc.), posting updates and wins so the business can see what's live.\nCoordinates scheduling of upskilling sessions with HR's L&D team against the agreed training plan.\nOther\nFirst point of contact for labels or teams asking “where do I start?”, routing them to the right tool, champion or training.\nFlags risks, blockers and slipping timelines to the Productivity AI Lead early rather than letting them surface at the monthly meeting.\nOwns visibility of the overall programme calendar and timeline across both forums.\nQualifications\nEssential\n2-5 years in a coordination, project support, operations or programme administration role, ideally in a fast-paced or matrixed organisation.\nExceptionally organised, able to juggle several workstreams, meetings and deadlines at once without things slipping.\nexperience coordinating regular meetings or working groups end to end: scheduling, agendas, minutes, action logs and follow-up.\nConfident keeping a tracker or register accurate and up to date, and pulling simple reports on progress, usage or adoption from it.\nGood working knowledge of Excel or Google Sheets, including filters, simple formulas and basic charts.\nComfortable following up with colleagues at all levels to keep actions moving, politely and persistently.\nClear, friendly written and verbal communication, able to write a short update, post or summary that busy people will actually read.\nConfident building relationships across different teams and seniorities, and a natural first point of contact people feel comfortable asking for help.\nA regular user of everyday AI tools (e.g. ChatGPT, Copilot, Gemini, Claude) at work or at home, with a genuine interest in how they can make work easier. No technical background needed.\nSpots risks, blockers or slipping timelines early and flags them, rather than waiting to be asked.\nDesirable\nExperience in media, entertainment or a production business.\nExperience supporting a change, transformation or technology rollout project.\nExperience organising events, showcases or internal communications.\nFamiliarity with Microsoft Teams, SharePoint, Planner or similar collaboration tools.\nSome exposure to simple automation tools (e.g. Power Automate) or an appetite to learn\nAdditional Information\nOur benefits include generous company pension, summer Fridays, audience tickets, employee assistance program, access to free courses and training, EV scheme, cycle to work scheme, season ticket loan, business coaching sessions and volunteer days.\nIf you need any of this information in a different format or would like to suggest a different form of application, please  \nFremantle is part of RTL Group, a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann.\nFor more information, please visit Fremantle.com, follow us @FremantleHQ or visit our LinkedIn and Facebook pages.","description_format":"text","description_chars":6244,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Publishing","TV Production","Music Industry","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-11-02T18:23:42Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":21,"reasons":["conf:5","velocity","win:early","comp:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/bertelsmann-ai-productivity-coordinator","json_url":"https://alion.io/job/bertelsmann-ai-productivity-coordinator.json","meta":{"generated_at":"2026-11-04T07:07:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11145,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":20910},"rest":"https://alion.io/mcp/rest/get_company?id=20910"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbertelsmann-ai-productivity-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbertelsmann-ai-productivity-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbertelsmann-ai-productivity-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bertelsmann-ai-productivity-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbertelsmann-ai-productivity-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3620965}},{"tool":"search_jobs","arguments":{"company":"bertelsmann.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3620965},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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