{"id":3074359,"url":"https://alion.io/job/betuned-executive-operations-governance-coordinator","title":"Executive Operations & Governance Coordinator","company":{"id":4412928,"name":"Betuned","domain":"betuned.be","url":"https://alion.io/company/betuned","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Bermuda"],"countries":["BM"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":116000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-20T00:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-28T16:26:46Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Executive SummaryRole Title: Executive Operations & Governance Coordinator\nReporting to: Company Secretary & CEO, ARE\nTeam: Company Secretarial / Reinsurance\nFunction: Group Legal / Reinsurance\nLocation: Bermuda\nContract: 12-month Fixed Term\nPurpose of this role\nWe are seeking a highly proactive and organised individual to provide Executive Assistance to the CEO of ARE, based in Bermuda. The role also includes support for the Bermuda office, the AHL Board, and Company Secretary administration. This position is ideal for someone with proven experience supporting and engaging with a wide range of stakeholders, including senior executives. The role reports directly to the CEO of ARE and functionally to the AHL Company Secretary, both based in Bermuda.\nKey Responsibilities & Contribution Areas\nExecutive Assistance to CEO:\nManage the CEO’s schedule, including diary management, meeting coordination, and prioritisation of appointments. Act as a gatekeeper and proactively resolve scheduling conflicts.\nFacilitate meetings by arranging rooms, meet-and-greet services, catering, and technology setup. Support the Co-Sec team with Executive and Group Board/Committee meetings.\nCoordinate travel arrangements in line with the Travel & Entertainment (T&E) Policy, including flights, hotels, taxis, and visas (as required). Prepare agendas and itineraries in advance.\nSupport the planning and execution of People and Culture initiatives, including team socials, charitable events, and activities that foster a collaborative and inclusive office culture.\nBuild strong relationships with Assistants across international teams and business units. Assist with organising business travel to Bermuda.\nProcess and approve monthly expenses, ensuring compliance with policy and timely submission.\nEnsure the CEO is fully prepared for meetings and engagements.\nMaintain awareness of upcoming events and priorities, enabling effective planning.\nAssist with ad hoc projects and initiatives as required by the CEO.\nOffice Management:\nDay to day management of office service providers such as facilities maintenance, suppliers, and IT support services\nInvoice validation and ensuring prompt payments with payables department.\nMaintain office supplies and ensure a comfortable, well-functioning work environment.\nManage courier services and mail distribution.\nSupport onboarding of new joiners by coordinating with HR and IT, and assisting with relocation-related needs.\nAssist with the facilitation of Bermuda Management Committee meetings.\nBoard Support and Cosec Administration:\nAssist with Board / Committee meeting logistics: circulating calendar invites, tracking Director and management travel, booking meeting/Board rooms, hotel rooms, taxi and dinner reservations in line with the company T&E policy.\nMaintain key logs such as Board/Committee Attendance, actions, resolutions and minutes.\nSupport preparation of the corporate entity meeting materials, regulatory submissions, applications, unanimous written consents and director engagement.\nAssisting with Know Your Customer (KYC) requests including Secretary/Officers certificates.\nSupport Quarterly verification processes (e.g corporate structure charts, Directors & Officers (D&O) listings, related parties documentation, director compliance, shareholder submissions and liaison with business unit secretaries).\nManage document execution and maintain signing logs.\nAssisting with maintenance of corporate database, governance systems and Diligent resources.\nManage team calendar and inboxes.\nHandle general administrative requests, including courier services and document certifications.\nProvide ad hoc support to Corporate Secretarial Dept. as needed.\nPersonal Capabilities Required\nStrong organisational and problem-solving skills, with the ability to gather and synthesise information and manage multiple deliverables within tight timeframes.\nHigh attention to detail and a quality-driven mindset, with a strong commitment to supporting the CEO.\nProfessionalism and discretion in handling sensitive matters.\nAbility to build collaborative relationships with Assistants and Co-Sec colleagues across the Group and work effectively in cross-border teams within a highly connected group structure.\nAdaptability and willingness to learn new topics and subject matter.\nOpen mindset and flexibility to grow with the evolving needs of the business.\nEnergy, creativity, and enthusiasm to contribute to a positive office culture.\nFunctional or Technical Knowledge and Skills Required\nMinimum 5 years’ experience as a Personal or Executive Assistant, with strong diary management capabilities.\nFamiliarity with the financial services sector, particularly insurance, is advantageous.\nProficient in Microsoft Word, Excel, Outlook, PowerPoint, and Teams.\nExcellent verbal and written communication skills, with the ability to engage professionally with executives, Directors, Regulators, and subject matter experts.\nInterest in developing a career within Governance and Company Secretarial functions.\nYou must have the right to work in Bermuda and will need to evidence this should your application be successful.\nBy applying for this role you agree to Athora’s Candidate Privacy Notice.\nApply By:\n30-10-2026","description_format":"text","description_chars":5246,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Bermuda","iso":"BM","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-22T10:21:01Z"}],"visa":[],"liveness":{"score":89,"band":"hot","label":"Hiring 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