{"id":2807514,"url":"https://alion.io/job/beyond-key-work-order-invoice-coordinator","title":"Work Order & Invoice Coordinator","company":{"id":2034975,"name":"Beyond Key","domain":"beyondkey.com","url":"https://alion.io/company/beyondkey","size_band":"201-500","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Keka","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hyderabad, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-07-22T09:25:30Z","employer_posted_date":"2026-07-22","last_verified_at":"2026-10-21T08:31:17Z","board_verified":true,"closed_at":null,"days_open":91,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":91},"description":"About Beyond Key:\nWe are a Microsoft Gold Partner and a Great Place to Work-certified company. \"Happy Team Members, Happy Clients\" is a principle we hold dear. We are an international IT consulting and software services firm committed to providing. Cutting-edge services and products that satisfy our clients' global needs. Our company was established in 2005, and since then we've expanded our team by including more than 350+ Talented skilled software professionals. Our clients come from the United States, Canada, Europe, Australia, the Middle East, and India, and we create and design IT solutions for them. If you need any more details, you can get them at https://www.beyondkey.com/about.\nPosition Summary:\nThe Work Order & Invoice Coordinator is responsible for processing, organizing, and uploading completed work orders and invoices received from field technicians and subcontractors. This role ensures that all service documentation is accurately recorded in both the CRM system (Dynamics 365) and Navision maintaining data integrity across platforms and supporting timely job closure.\nKey Responsibilities\"\nDocument Management & Filing\nReceive and review completed work orders and invoices submitted by technicians and subcontractors via email.\nSave all documents to the appropriate folders on the G Drive using standardized naming conventions\nVerify that all required paperwork is present and complete before processing.\nIf a follow-up call is indicated by the technician, email the Canada Service Department to notify them so appropriate action can be taken.\nCRM Data Entry & Updates\nUpload work orders and invoices in CRM and enter detailed notes\nNavision Data Entry & Uploads\nImport the completed work order and invoice into Navision.\nQuality Assurance & Coordination\nEnsure consistency and accuracy of records across CRM, Navision, and the G Drive.\nIdentify and flag incomplete or missing documentation and follow up with Canadian Service Department as needed.\nCommunicate with the Service Department team regarding any discrepancies or workflow issues.\nQualifications\nProficiency with Microsoft Office Suite and general computer navigation (file management, email, web-based applications).\nStrong attention to detail and ability to follow standardized procedures consistently.\nEffective organizational and time-management skills with the ability to handle a high volume of documents.\nCore Competencies\nAccuracy & attention to detail\nProcess adherence & consistency\nWritten and verbal communication\nProblem-solving and initiative\nAbility to work independently and manage competing priorities\nAdaptability when handling exceptions or process changes","description_format":"text","description_chars":2665,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Data & Analytics","Information Technology"],"lifecycle":[{"event":"open","at":"2026-10-18T07:28:51Z"}],"visa":[],"liveness":{"score":9,"band":"cold","label":"Long shot","p_open":1,"p_active":0.337,"p_room":0.28,"age_days":90,"expected_fill_days":27,"reasons":["conf:1","win:tail","crowd:"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/beyond-key-work-order-invoice-coordinator","json_url":"https://alion.io/job/beyond-key-work-order-invoice-coordinator.json","meta":{"generated_at":"2026-10-21T13:25:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19004,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2034975},"rest":"https://alion.io/mcp/rest/get_company?id=2034975"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbeyond-key-work-order-invoice-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbeyond-key-work-order-invoice-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbeyond-key-work-order-invoice-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/beyond-key-work-order-invoice-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbeyond-key-work-order-invoice-coordinator"}]}