{"id":3539026,"url":"https://alion.io/job/bgbx-regulatory-operations-associate","title":"Regulatory Operations Associate","company":{"id":4418391,"name":"BGBx","domain":"bgbx.com","url":"https://alion.io/company/bgbx","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":850000,"max":1100000,"currency":"INR","period":"year","gross":null,"usd_annual":11596},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Veeva","optional":false}],"status":"live","first_seen_at":"2026-10-30T18:32:53Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-01T20:35:02Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"About Us\nAt BGBx, we're driven by a simple idea: breakthrough thinking creates breakthrough impact. As an independent commercial solutions partner to pharmaceutical and life science companies, we bring together strategists, scientists, communicators, creatives, technologists, and data experts to tackle some of healthcare's most important challenges. \nOur teams work across consulting and communications to help clients shape strategy, launch innovations, engage stakeholders, and drive meaningful results throughout the product lifecycle. The work is complex, fast-moving, and deeply connected to improving lives, creating opportunities for curious minds to make a real difference every day. \nIf you're energized by collaboration, inspired by innovation, and motivated by work that matters, you'll find a place to grow, contribute, and make a meaningful impact at BGBx. \nRegulatory Operations Associate\nPosition Overview \nThe Regulatory Operations Associate supports the preparation, submission, tracking, and maintenance of promotional and regulatory materials to ensure compliance with internal processes, client requirements, and applicable regulatory standards. This role partners cross-functionally with Regulatory Affairs, Medical, Legal, Creative, Account, and Project Management teams to support efficient MLR review workflows, maintain submission documentation, and ensure materials are accurate, complete, and submission-ready within Veeva PromoMats.\nThis position follows the working hours of 9:00am - 5:30pm ET Monday through Friday.\nResponsibilities: \nSupport the preparation, quality control, submission, and maintenance of promotional and regulatory materials within Veeva PromoMats.\nPerform tagging, linking, annotation, and reference management for promotional materials to support MLR review and approval processes.\nPerform reference quality checks prior to submission to confirm supporting reference documents are the correct approved versions, contain appropriate reference identifiers, and are approved for use within Veeva PromoMats.\nMaintain and update client reference trackers/master reference lists to support accurate tagging, linking, and annotation workflows during promotional material submissions.\nUpload submission packages, supporting documentation, references, and metadata into Veeva PromoMats.\nAssist with reference uploads and supporting documentation management within Veeva PromoMats as needed in partnership with Account teams.\nConduct quality checks to ensure annotations, claims, references, hyperlinks, version control, and required submission components are accurate, compliant, and aligned with approved supporting documentation.\nTrack submission status, review comments, approvals, and required follow-ups throughout the review lifecycle.\nMaintain organized records of submissions, approval documentation, correspondence, and archived materials.\nCollaborate with cross-functional teams to ensure materials align with client requirements, submission standards, and project timelines.\nIdentify and help resolve submission issues, missing documentation, linking discrepancies, or system-related errors.\nSupport the development and maintenance of standard operating procedures (SOPs), templates, trackers, and regulatory operations workflows.\nMonitor deadlines and communicate submission status updates to internal stakeholders.\nEnsure adherence to company policies, client procedures, and applicable regulatory and promotional review guidelines.\nQualifications:\nRequired\nBachelor’s degree preferred, ideally in life sciences, communications, healthcare, business, or a related field.\n1-3 years of experience in regulatory operations, promotional review, medical communications, pharmaceutical advertising, healthcare marketing, or a related environment preferred.\nHands-on experience with Veeva PromoMats strongly preferred.\nExperience with promotional material annotation, tagging, linking, and reference management is preferred.\nExperience performing reference verification, approval checks, and master reference management within Veeva PromoMats is preferred.\nStrong attention to detail and ability to manage multiple projects simultaneously in a deadline-driven environment.\nExcellent organizational, communication, and follow-up skills.\nAbility to collaborate effectively across cross-functional teams.\nFamiliarity with pharmaceutical, biotech, or healthcare promotional review processes is preferred.\nProficiency with Microsoft Office, Adobe Acrobat, and document management systems.\nPreferred\nUnderstanding of MLR review processes and promotional material submission requirements.\nExperience supporting pharmaceutical or healthcare agency clients.\nStrong document management, version control, and quality control skills.\nExperience reviewing annotated claims and supporting references for accuracy and completeness.\nUnderstanding of tagging/linking workflows and reference-based annotation processes for promotional review submissions.\nAbility to identify inconsistencies, missing information, and process gaps.\nComfort working in fast-paced, highly regulated environments.\nSuccess Measures\nAccurate and timely submission of promotional and regulatory materials.\nHigh-quality tagging, linking, annotation, and documentation management.\nAccurate maintenance of approved reference documentation and master reference lists.\nMinimal submission errors, broken links, annotation discrepancies, or reference-related issues.\nEffective communication and collaboration with internal stakeholders.\nConsistent adherence to compliance standards, client procedures, and submission timelines.\nSalary Range:\nINR 850,000 - 1,100,000\n8.5 - 11 LPA\nWhat We Offer\nAt BGBx, we invest in our people because exceptional talent drives exceptional work. We provide a competitive rewards package designed to support your health, well-being, professional growth, and life outside of work.\nOur benefits package typically includes health care insurance, retirement plans, generous paid time off and holidays, wellness benefits, life insurance, learning and development opportunities, and other resources that support our employees throughout their careers. Additional benefits may be available based on your location. Beyond benefits, you'll find a culture built on collaboration, innovation, inclusion, and the opportunity to make a meaningful impact on healthcare and the people it serves.\nBGBx is an equal opportunity employer. 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