{"id":1422178,"url":"https://alion.io/job/bgca-clubs-payroll-administrator","title":"Payroll Administrator","company":{"id":1756513,"name":"Boys & Girls Clubs of America","domain":"bgca.org","url":"https://alion.io/company/bgca","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false},{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-09-28T22:47:30Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-11-01T09:33:34Z","board_verified":true,"closed_at":null,"days_open":33,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":33},"description":"Overview\nSince 1891, Boys & Girls Clubs of San Francisco (BGCSF) has provided high-quality, community-based youth development services to youth in San Francisco. Our mission is to inspire and enable all young people, especially those from disadvantaged circumstances, to realize their full potential as productive, responsible, and caring citizens. We impact the lives of Club members, primarily ages 6 to 18, by focusing on academic success, healthy lifestyles, good character, community engagement, and job readiness with earning potential. We are nationally recognized for the high-quality of our programs and comprehensive approach to serving youth. Whether you’re joining our administrative team, a Clubhouse team, a school-based team, or our Camp Mendocino team, you’ll be surrounded by enthusiastic, talented, and passionate colleagues who wake up every day ready to inspire young people to reach their full potential.\nPosition Purpose\nThis position is responsible for the administration of the organization’s payroll and time & attendance systems. The Payroll Administrator is responsible for the timely and accurate delivery of payroll and related client services, including recordkeeping and reporting. This person collaborates with HR staff and Finance staff to support and achieve Boys & Girls Clubs of San Francisco’s strategic goals. The Payroll Administrator meets professional obligations through efficient work habits such as meeting deadlines, honoring schedules, and attending and actively participating in meetings. This position provides training to Administrators and staff on the payroll and time and attendance system, and provides accounting and project management support to Finance.\nThis is an exempt full time position supporting our John N. Callander Administrative office. This position is 4 days onsite and 1 day remote, Monday to Friday.\nResponsibilities\nKey Responsibilities\nPayroll Processing & Time and Attendance - 75%\nPerform all activities necessary to process payroll and maintain accurate payroll records and reports; ensure data integrity for all aspects of timekeeping and payroll; enter hours and special pay calculations or deductions; process manual and final checks. \nPrepare and maintain all reports within payroll and HRIS system; process fiscal and year-end reports and reconcile with W-2 information for accuracy. Document any discrepancies in payroll processing to maintain a clear record of reconciliation and adjustments.\nProcess garnishments, levies, and other court-ordered wage orders in a timely manner, including reporting to the necessary State office or jurisdiction and assisting staff with general process questions.\nAssist staff with general questions related to payroll, time off accruals, wage deductions, fringe benefits, and other pay-related issues. Research and resolve problems while providing excellent customer service.\nWork with the payroll vendor (Paylocity) for technical issues with payroll and time-reporting systems.\nPerform filing and upkeep of employee payroll records.\nMaintain procedures manual for payroll processing and assist in the training of Administrators and other staff on the payroll system in a “super-user” role to troubleshoot general user questions or basic technical issues.\nKeep abreast of current payroll tax requirements and relevant laws associated with the process of staff wage data including payroll taxes, employee federal and state income taxes, social security taxes, taxation on international employees, and other required reporting (SUI, workers compensation, deferred benefits, etc.)\nMaintain and improve HRIS system.\nProvide payroll training to all new employees and Administrators. \nPrepare special reports as needed.\nProcess termination requests and final checks.\nFile relevant employee paperwork in digital HR files or binders as required.\nEnsure that 401(k) salary deductions are entered timely and that contributions are uploaded to 401(k) vendor’s web portal immediately after each payroll run.\nSupport and cross train with HR on related tasks.\nFinance Support - 25%\nProvide support to Finance staff with regards to payroll related transactions. \nConduct regular payroll reporting as required and assist with financial audits related to pay records and associated general ledger.\nBalance and reconcile GL payroll accounts including cost center allocations and payroll-related accruals, including benefits.\nUnderstand and maintain payroll general ledger entries from payroll side \nManage 401(k) audit\nManage multiple government agency compliance work, including Multiple Location Reporting, Data Collection reporting, and more.\nQuarterly calculations and upload of Healthy SF contributions.\nAssist with other non-payroll related tasks as needed.\nQualifications\nRequirements\nBA or BS degree in business, accounting, or a related field OR an equivalent combination of related education and work experience.\n3+ years of full cycle payroll experience (Paylocity strongly preferred)\nMust be a self-starter and able to accomplish expected tasks under minimal supervision; ability to multitask and maintain composure under pressure.\nStrong excel knowledge, including V-Lookups and Pivot Tables.\nKnowledge of accounting and filing procedures/practices, modern office methods, and related equipment.\nStrong understanding of current regulations and laws applicable to payroll; payroll certification a plus. \nIntermediate to advanced computer skills with proven understanding of payroll systems.\nExperience working in a complex, challenging non-profit environment, a plus. \nMust have the ability to exercise a high degree of diplomacy and tact; excellent customer service and interpersonal communication skills; cultural sensitivity and demonstrated ability to work with diverse people groups.\nOutstanding attention to detail in data entry and administrative tasks.\nPossess a thorough understanding of the importance of confidentiality and non-disclosure according to the general standards set forth by HIPAA.\nPhysical Requirements\nMust be able to lift 15 lbs.\nMust be able to stand for at least 1 hour\nMust be able to sit at a computer workstation for long time periods \nBenefits\nComprehensive Health Benefits + Employer Contributions\n401K + 7% Employer Contribution After One Year of Service\nEmployee Assistance Program: In-Person Counseling + 24/7 Confidential Mental Health Support\nEducation Assistance\nPre-tax Transportation Savings Account\nFlexible Spending Account\nLifestyle Spending Account\nPaid Time Off + Paid Holidays\nLife + Disability Insurance\nMandatory summer + winter Weeklong Organization-wide Closures\nProfessional Development Opportunities\nPay\nThe wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and BGCSF needs. At BGCSF, our decisions are based on other factors and dependent on circumstances for each position. Depending on the need and requirement of the position, an individual could be hired at or near the entry level, mid - level or top of the range for their role and compensation. As such, a reasonable estimate of the current range is $75,000.00-$80,000.00 annually.\nDisclaimer\nThe information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.","description_format":"text","description_chars":7610,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Education assistance","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-28T22:47:30Z"}],"visa":[],"liveness":{"score":29,"band":"fade","label":"Fading","p_open":1,"p_active":0.655,"p_room":0.44,"age_days":33,"expected_fill_days":25,"reasons":["conf:0","win:tail","crowd:junior,brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":true},"html_url":"https://alion.io/job/bgca-clubs-payroll-administrator","json_url":"https://alion.io/job/bgca-clubs-payroll-administrator.json","meta":{"generated_at":"2026-11-01T10:46:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16674,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1756513},"rest":"https://alion.io/mcp/rest/get_company?id=1756513"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbgca-clubs-payroll-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbgca-clubs-payroll-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbgca-clubs-payroll-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bgca-clubs-payroll-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbgca-clubs-payroll-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1422178}},{"tool":"search_jobs","arguments":{"company":"bgca.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1422178},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}