{"id":3796122,"url":"https://alion.io/job/bgis-facilities-coordinator","title":"Facilities Coordinator","company":{"id":1897636,"name":"BGIS","domain":"bgis.com","url":"https://alion.io/company/bgis","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":93,"open_postings":261,"ghost_share":0,"stale_share":0.295,"repost_share":0.004,"time_to_fill_p50_days":null,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-03T01:56:03Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-06T10:17:51Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Facilities Coordinator - Osborne\nLocation: Osborne, SA\nCompany: BGIS, Secure Government & Defence Environment\nEmployment Type: Full Time, 14-Month Fixed Term Contract, On-Site\nSecurity Clearance: Australian Citizens only, as an NV1 clearance will be sought\nBenefits: Free Onsite Parking\nWe acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.\nAbout BGIS\nBGIS is a global provider of integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.\nPurpose of the Role\nBGIS is looking for a Facilities Coordinator to support the day-to-day facilities operations of a significant defence and shipbuilding site in Osborne. Reporting to the Facilities Manager, you'll be the first point of contact for the BGIS management office, coordinating maintenance requests, work orders and service contracts so the site runs safely and smoothly.\nThis is a 14-month opportunity in a secure, high-profile environment. It suits someone organised and personable who enjoys keeping things on track and building good working relationships with the client, contractors and colleagues.\nThe ideal candidate is proactive, detail-focused and adaptable, with strong communication skills and a genuine interest in facilities management.\nKey Responsibilities\nAct as the first point of contact for the BGIS management office, handling enquiries from internal and external customers.\nLog, allocate and track preventative and reactive work orders in the CMMS so contract KPIs are met.\nRespond to reported issues and coordinate timely, effective solutions.\nSchedule and oversee service contracts, including essential services and statutory maintenance inspections and certifications.\nSupport subcontractor management, including documentation, sign in and out, WHS paperwork and insurance currency.\nMaintain the asset register, stock and spares inventory, and maintenance history in the CMMS.\nFollow up job requests and keep the client informed about overdue works.\nReview invoices, maintain the purchase order register and support annual budgets.\nHelp prepare monthly contract reports and run client meetings, including agendas and minutes.\nCarry out periodic maintenance inspections of services, plant and equipment.\nMaintain the after-hours on-call system and support WHS and environmental compliance. \nEducation, Experience & Skills\nEssential:\nExperience in a facilities, property or corporate real estate environment.\nProficiency in Word, Excel and Outlook.\nExperience working within QA, WHS and environmental systems.\nStrong organisational skills and the ability to manage multiple tasks.\nClear, friendly communication and good relationship-building skills.\nComfortable adapting to change and finding practical solutions.\nHigh School Certificate or equivalent.\nAustralian Citizen with the ability to obtain and maintain an NV1 Security Clearance.\nDesirable:\nTertiary qualifications in building or facilities management.\nKnowledge of building services and general building maintenance.\nExperience with CMMS platforms such as Manhattan.\nExperience preparing written reports and recommendations.\nTraining in WHS, QA and environmental legislation and systems.\nExperience in defence or other secure environments.\nWorkplace Flexibility\nThis is a full time, 14-month fixed term position based 100% on-site in Osborne, with free onsite parking available.\nWhy Join BGIS?\nKey Benefits Include:\nSpot recognition vouchers and $2,000 employee referral bonus.\nAccess to Flare for discounts across retailers, energy, utilities & much more!\nFitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.\nAFR Best Places to Work 2024 & 2025.\nWinner of Inspiring Workplaces Award 2025.\nEndorsed by Work180 as an employer of choice for women.\nRecognised by WORK180 as a Top 5 Employer for career development opportunities.\nCareer progression through secondments & internal mobility.\nHealth perks including EAP, wellness programs & flu vaccinations.\nBGIS is a global provider of facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.\nHow to Apply\nIf you are a proactive, skilled, and engaging Facilities Coordinator looking to join a forward-thinking company, we would love to hear from you!\nBGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.\nEligibility\nTo be successful in the role, applicants must be an Australian Citizen and be eligible to obtain and maintain an NV1 Security Clearance.\nApply Now\nBe part of a workplace that values diversity, safety, sustainability, and belonging.\nExplore more opportunities at https://apac.bgis.com","description_format":"text","description_chars":5282,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Management","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-11-05T09:26:00Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":24,"reasons":["conf:1","win:early","comp:brand"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/bgis-facilities-coordinator","json_url":"https://alion.io/job/bgis-facilities-coordinator.json","meta":{"generated_at":"2026-11-06T12:10:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22171,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1897636},"rest":"https://alion.io/mcp/rest/get_company?id=1897636"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbgis-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbgis-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbgis-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bgis-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbgis-facilities-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3796122}},{"tool":"search_jobs","arguments":{"company":"bgis.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3796122},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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