{"id":3867375,"url":"https://alion.io/job/bgis-procurement-subcontractor-coordinator","title":"Procurement & Subcontractor Coordinator","company":{"id":1897636,"name":"BGIS","domain":"bgis.com","url":"https://alion.io/company/bgis","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":90,"open_postings":325,"ghost_share":0,"stale_share":0.412,"repost_share":0.003,"time_to_fill_p50_days":null,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Melbourne, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":80000,"max":85000,"currency":"AUD","period":"year","gross":null,"usd_annual":59176},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-14T05:13:35Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-11-07T09:45:07Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"Procurement & Subcontractor Coordinator - Melbourne CBD\nLocation: Melbourne, VIC\nCompany: BGIS, Government Client\nEmployment Type: Full Time, Permanent, On-Site\nSalary: $80,000 - $85,000 + Superannuation\nWe acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.\nAbout BGIS\nBGIS is a global provider of integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.\nPurpose of the Role\nBGIS is looking for a Procurement & Subcontractor Coordinator to join the team supporting a large Victorian government property portfolio. Reporting to the Procurement and Vendor Contract Manager, you'll coordinate procurement, quoting and tender activity in this newly created role, and make sure subcontractors meet contractual, safety and compliance requirements from start to finish.\nYou'll work with a wide range of people, including the client, contractors, suppliers, and our Operations and HSEQ teams. You'll join a positive, supportive office team, and as a new position, there's a real opportunity to shape how the role works.\nThe ideal candidate is organised, proactive and personable. You're comfortable taking a task and running with it, and you enjoy building good working relationships with everyone involved.\nKey Responsibilities\nCoordinate procurement activities, including sourcing, tendering, quotation management, evaluation and supplier engagement.\nManage quotation processes through Vendor Panel, making sure they meet contractual requirements.\nSupport procurement approaches that deliver value for money, cost savings, service quality and reduced risk.\nHelp set up and administer subcontract agreements.\nCoordinate subcontractor onboarding and compliance, including licences, insurances, qualifications and safety documentation.\nMonitor ongoing contractor compliance and escalate any issues.\nKeep procurement and compliance records accurate and audit ready.\nWork with Operations, HSEQ and suppliers on compliance reviews, audits and corrective actions.\nSuggest improvements to procurement and contractor management processes. \nEducation, Experience & Skills\nEssential:\nExperience coordinating procurement and sourcing activities in property, facilities management or corporate real estate.\nExperience with contractor onboarding, safety compliance or subcontractor verification.\nSound understanding of safety management systems, subcontractor controls and risk management.\nExcellent communication and interpersonal skills, with the ability to work with the client, contractors and internal teams.\nStrong problem-solving skills and a flexible approach to change.\nProactive and organised, and comfortable managing your own workload.\nTertiary qualifications in Property, Commerce, Business or a related discipline.\nDesirable:\nExperience using Vendor Panel or similar procurement platforms.\nExperience with integrated property, facilities, project or financial management services.\nExperience supporting government or multi-site portfolios.\nExperience supporting audits or compliance reviews.\nWorkplace Flexibility\nThis is a full time, permanent position based 100% in our Melbourne CBD office, close to public transport, cafés and local amenities.\nWhy Join BGIS?\nKey Benefits Include:\nSpot recognition vouchers and $2,000 employee referral bonus.\nAccess to Flare for discounts across retailers, energy, utilities & much more!\nFitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.\nAFR Best Places to Work 2024 & 2025.\nWinner of Inspiring Workplaces Award 2025.\nEndorsed by Work180 as an employer of choice for women.\nRecognised by WORK180 as a Top 5 Employer for career development opportunities.\nCareer progression through secondments & internal mobility.\nHealth perks including EAP, wellness programs & flu vaccinations.\nBGIS is a global provider of facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.\nHow to Apply\nIf you are a proactive, skilled, and engaging Procurement or Contractor Compliance professional looking to join a forward-thinking company, we would love to hear from you!\nBGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.\nEligibility\nTo be successful in the role, applicants must have full working rights in Australia.\nApply Now\nBe part of a workplace that values diversity, safety, sustainability, and belonging.\nExplore more opportunities at https://apac.bgis.com","description_format":"text","description_chars":5088,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Property Management","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-11-06T12:49:16Z"}],"visa":[],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.721,"p_room":0.55,"age_days":24,"expected_fill_days":24,"reasons":["conf:0","velocity","win:tail","comp:brand"],"computed_at":"2026-11-07T05:47:08Z"},"pay":{"stated_usd_annual":59176,"is_top_pay":false},"html_url":"https://alion.io/job/bgis-procurement-subcontractor-coordinator","json_url":"https://alion.io/job/bgis-procurement-subcontractor-coordinator.json","meta":{"generated_at":"2026-11-07T18:51:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28893,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1897636},"rest":"https://alion.io/mcp/rest/get_company?id=1897636"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbgis-procurement-subcontractor-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbgis-procurement-subcontractor-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbgis-procurement-subcontractor-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bgis-procurement-subcontractor-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbgis-procurement-subcontractor-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3867375}},{"tool":"search_jobs","arguments":{"company":"bgis.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3867375},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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