{"id":3796190,"url":"https://alion.io/job/bgis-property-services-coordinator","title":"Property Services Coordinator","company":{"id":1897636,"name":"BGIS","domain":"bgis.com","url":"https://alion.io/company/bgis","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":90,"open_postings":325,"ghost_share":0,"stale_share":0.412,"repost_share":0.003,"time_to_fill_p50_days":null,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kamloops, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":47118,"max":58897,"currency":"CAD","period":"year","gross":null,"usd_annual":42180},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Oracle","optional":false}],"status":"live","first_seen_at":"2026-10-26T16:16:54Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-07T23:18:55Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"SUMMARYThe Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.\nPrimary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.\nKEY DUTIES & RESPONSIBILITIESOperations:\nProcesses service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.\nEnsures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order). \nPrepares and publishes tenders as required and ensures all work orders are scheduled and completed on time. \nCompletes forms as required for various departments - such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.\nDevelops scopes of work and requests quotes from service providers where required.\nUploads all applicable documentation to work orders for reporting and auditing purposes.\nCoordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.\nReviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.\nAdministers and monitors service contracts including cleaning and reviews vendor/contractor performance.\nPrepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.\nSchedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required). \nHealth and Safety:\nResponsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.\nIn the event of accident informs immediately according to Company procedure. Prepare incident reporting.\nEnsures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.\nContributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.\nCompletes all corporate safety training.\nSends, receives, reviews, and tracks H&S documentation.\nManages time & space of building activities to ensure no conflicting safety hazards.\nVerifies client security requirements and ensures service providers are compliant prior to entering client space.\nCommunication/Customer Services:\nPrepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.\nEstablishes and maintains working relationships with Clients and service providers.\nWorks with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties. \nService Contracts / Financial Management:\nReviews demand work orders to determine if billable or non-billable.\nReviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.\nPrepares accurate information and various reports for Finance and Management as requested.\nReviews daily, weekly, monthly financial reports to ensure accuracy of reporting.\nKNOWLEDGE & SKILLSHigh School Diploma with up to 1 year of relevant experience in office administration / service coordination.\nExcellent interpersonal skills.\nStrong customer-oriented skills.\nGood communication skills (verbal/written).\nAbility to work collaboratively within a team environment. \nAbility to work on numerous concurrent tasks and client requests.\nKnowledge of tendering processes as asset.\nGood computer skills, Microsoft Office & Oracle Cloud an asset.\nKnowledge of financial management software an asset.\nLicenses and/or Professional Accreditation\nNone required.\nROLE DIMENSIONS\nProject Management: \nDoesn’t lead projects.\nCommunications:\nCommunication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.\nExpertise:\nWorking knowledge in a specialized area.\nProblem Solving and Innovation:\nWork requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.\nThis is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.","description_format":"text","description_chars":5275,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Management","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-11-05T09:26:00Z"}],"visa":[],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.534,"p_room":0.9,"age_days":11,"expected_fill_days":23,"reasons":["conf:0","evergreen","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-11-07T05:47:08Z"},"pay":{"stated_usd_annual":42180,"is_top_pay":false},"html_url":"https://alion.io/job/bgis-property-services-coordinator","json_url":"https://alion.io/job/bgis-property-services-coordinator.json","meta":{"generated_at":"2026-11-08T00:06:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":217,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1897636},"rest":"https://alion.io/mcp/rest/get_company?id=1897636"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbgis-property-services-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbgis-property-services-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbgis-property-services-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bgis-property-services-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbgis-property-services-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3796190}},{"tool":"search_jobs","arguments":{"company":"bgis.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3796190},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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