{"id":2758712,"url":"https://alion.io/job/bgre-administrative-assistant","title":"Administrative Assistant","company":{"id":710064,"name":"BGRE","domain":"bgre.com","url":"https://alion.io/company/bgre","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":84,"open_postings":17,"ghost_share":0,"stale_share":0.647,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Honolulu, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":49000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T00:00:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-20T15:42:12Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Location\nAla Moana Center (H) - 1450 Ala Moana Blvd, #1290Business\nHeadquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve\nIf you’re ready to be a part of our team, we encourage you to apply.\nJob Description\nPosition Summary\nThe Administrative Assistant provides general administrative support to the mall management team. The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants.\nResponsibilities\nSupports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies\nServes as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service\nPerforms high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information\nSchedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed\nAssists in implementing property activities and events\nPrepares, maintains, and distributes mass written communication to retailers as directed\nSupports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing\nEstablishes and maintains effective business relationships\nMay direct or coordinate services such as repair & maintenance with in-house facility technicians, or third-party vendors\nMay manage and collect current Certificates of Insurance for Tenants and/or third-party vendors\nMay operate as mall management office support person for localized computer software/hardware\nOther duties as assigned\nQualifications\nHigh School Diploma or GED required\n2 years of experience in an administrative support role\nProficiency in Microsoft Office including Outlook\nHighly organized and project oriented\nExcellent business writing and verbal communication skills\nQuick learner, self-starter and helps others achieve results\nCore Competencies: Nimble Learning, Collaborates, Drives Results, Customer Focus\nThe physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to do the following:\nThe employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. \nThe employee frequently is required to stand, walk, and reach with hands and arms. \nThe employee is occasionally required to stoop, kneel, crouch, or crawl. \nThe employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. \nSpecific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. \nThe noise level in this work environment is usually moderate.\nCompensation\nSalary type: Non-Exempt \nPay Frequency: Bi-weekly \nHourly Pay Range: $21.63 - $28.84 \nAnnual Bonus Eligibility: 4%\nBenefit Information\nCompetitive compensation\nMedical, Dental and Vision beginning day 1\n401(k) Company matching\n401(k) Vests on Day 1\nCareer development programs\nCharitable donation matching\nGenerous paid time off (i.e., vacation, personal holidays, paid sick time)\nPaid Volunteer Hours\nPaid Parental Leave\nFamily planning assistance including IVF, surrogacy, and adoption options\nWellness and mental health resources\nPet insurance offering\nChildcare Assistance\nCommuter benefits\nWe are proud to create a diverse environment and are proud to be an equal opportunity employer. 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