Human Resources Assistant - Temporary Assignment

Temporary HR Assistant

Reports To: Sr. Human Resources Manager

Schedule: Monday-Friday, 7:00 a.m. to 3:30 p.m.

Duration: Temporary Assignment

This is a temporary assignment expected to last approximately 1-3 months based on business needs. Continued employment beyond the assignment period is not guaranteed.

Position Summary

The Temporary HR Assistant provides administrative and operational support to the Human Resources function, with a primary focus on recruitment, pre-employment processing, onboarding, and new hire orientation. This role serves as a key point of contact throughout the hiring process, ensuring a positive candidate experience while maintaining compliance with company policies and regulatory requirements. The successful candidate must be highly organized, able to manage multiple competing priorities simultaneously, and comfortable working in a fast-paced environment where urgent requests and shifting priorities are common.

Essential Duties and Responsibilities

Talent Acquisition & Recruitment Support

• Review resumes and assist with candidate screening activities.
• Coordinate and schedule interviews with candidates and hiring managers.
• Create and manage interview invitations and related correspondence through Outlook.
• Communicate with candidates regarding interview schedules, hiring decisions, and next steps in the recruitment process.
• Conduct candidate follow-up activities and maintain timely communication throughout the hiring process.
• Assist hiring managers and Human Resources with interview activities as needed.
• Maintain recruitment records, applicant tracking systems, and recruitment trackers to ensure data accuracy.

Pre-Employment & Hiring Administration

• Prepare employment offer letters and supporting documentation for review and approval.
• Monitor candidate acceptance of employment offers and ensure timely completion of pre-employment requirements.
• Coordinate background screening and pre-employment verification processes.
• Track the status of background checks, employment documentation, and onboarding activities.
• Partner with internal stakeholders to coordinate equipment, system access, and other new hire requirements.
• Ensure compliance with employment eligibility verification and applicable regulatory requirements, including ITAR-related hiring restrictions.

Onboarding & New Hire Experience

• Initiate and monitor electronic onboarding activities to ensure completion prior to start date whenever possible.
• Communicate onboarding expectations and documentation requirements to new hires.
• Assist employees with onboarding systems and documentation completion as needed.
• Coordinate and facilitate new hire orientation activities.
• Schedule and track completion of required onboarding and compliance training.
• Notify appropriate departments of new hire start dates and onboarding requirements.

HR Administration & Employee Records

• Maintain accurate and confidential employee records in accordance with company policies and legal requirements.
• Organize, file, scan, and electronically archive HR documentation.
• Assist with employee file audits and document retention activities.
• Support audits related to employment eligibility, personnel files, and other HR records.
• Ensure HR documentation is accurately maintained across company systems and shared records repositories.

General Human Resources Support

• Respond to routine HR inquiries and direct more complex matters to the appropriate HR team member.
• Provide administrative support for HR projects, initiatives, and departmental activities.
• Assist with data entry, reporting, and record maintenance.
• Perform miscellaneous HR-related duties and special projects as assigned.
• Support departmental needs during periods of high-volume recruiting, onboarding, and employee activity.

Qualifications

• High school diploma or equivalent required; Associate's degree in Human Resources, Business Administration, or a related field preferred.
• Previous administrative, recruiting, customer service, or HR experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel.
• Experience with HRIS, applicant tracking systems, or onboarding platforms preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Core Competencies

• Organization and Time Management
• Multi-Tasking and Prioritization
• Attention to Detail
• Customer Service Orientation
• Communication Skills
• Confidentiality and Professionalism
• Adaptability and Flexibility
• Teamwork and Collaboration