Stores Controller

Brief Role Description

Manage and maintain Business Inventory throughout the Distribution Facility to meet business SLA, Monitor Stock levels avoid OOS, ordering new supplies, and ensuring 100% accuracy

Key Performance Areas

• Monitor stock levels to ensure they are sufficient for business needs, which includes regular inspections and performing monthly Cycle Counts & Quarterly Stock Take.
• Strive to achieve 100% stock accuracy and take accountability of stock movement in the stores
• Place orders to replenish stock, forecast future supply and demand, and manage the flow of goods to prevent both excess and Out of Stock (OOS).
• Redeployment of stock based on the Stores business requirements
• Sourcing of replacement quantities of items that has become Obsolete and ensure compliance to materials management policies and procedures
• Manage purchase orders for incoming supplies, verify that received items match ordered items, and maintain accurate records of purchases, invoices, and pricing in the form of 3-way match.
• Follow up on Outstanding Purchase Orders and deliveries.
• Ensure Vendors invoices are submitted to Finance for payment timeously
• Oversee inbound and outbound shipments, track deliveries, and coordinate Internal Stock Transfers between Plants and Storage locations.
• Ensure that delivery note is endorsed with any identified damage and returned immediately with the driver. Notify Supplier of Damages that are identified after delivery within 24-48hrs
• Maintain accurate records in Inventory Management Systems, generate reports on Inventory balances and activity, and address any discrepancies.
• Ensure System is updated timeously on movement of stock. i.e. Receipt, Goods Issue, Quality Inspection, Returns etc.
• Perform regular inventory audits to ensure accuracy and identify any damaged or missing items
• Ensure proper housekeeping and safe stacking compliance.
• Ensure adherence to all Health, Safety, Quality and Environmental standards. (ISO 45001, 9001, 14001)
• Ensure bin locations are labelled accordingly, and Stock Cards (If in Use) are updated immediately after upon picking of the stock
• Undertake other related assignments or duties from time to time.
• Required to work additional hours from time to time as per Operational requirements

Minimum Requirements

• Diploma in Inventory and Stores Management or Equivalent
• Matric (Senior Certificate)
• Code B Driver's License will be an added advantage
• 2 years relevant experience in Stores Environment
• MS Word, MS Excel & MS Outlook
• SAP R/3
• Knowledge of OHS Act & ISO 45001, 9001 standards