{"id":3109835,"url":"https://alion.io/job/billy-reid-sample-coordinator","title":"Sample Coordinator","company":{"id":2534508,"name":"Billy Reid","domain":"billyreid.com","url":"https://alion.io/company/billyreid-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Florence, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":59000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Drive","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-10-22T18:19:28Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-26T18:04:45Z","board_verified":false,"closed_at":"2026-10-26T18:04:45Z","days_open":3,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":3},"description":"Description\nSample Organization and Management:\nAdhere to the Sample Coordinator Timeline (to be provided) which will outline key duties and deadlines for various projects ranging from sample prep to shipping and receiving samples.\nReceive, unbox, check in, and organize all samples and prototypes arriving from factories or the Production team, storing in the appropriate locations along with the rest of their collections.\nPull sample requests for Design, Production, Tech, and/or Marketing teams, ensuring samples are returned to you or placed in a specified location so that you can return to their homes.\nEnsure the sample closet and all sample areas at the office remain organized, streamlined, neat, and secure throughout the duration of your role, making sure all samples that are returned to or received at the office are placed in their appropriate locations.\nPull and organize samples in preparation for S27 FLR Meetings, referencing spreadsheets provided by Madison/Carlisle ahead of Madison’s arrival in Florence; Arrange racks and helping set everything up at the office the week prior to the meetings.\nShip samples out to wholesale team during market and receive and check them back in (including late samples).\nPhotoshoot Support:\nPull, pack and ship sample shipments for various photo shoots (flats, on model, campaign, ecom, etc.) with guidance from Carlisle’s timeline, Madison, Larry, and the Marketing team.\nUsing effective time management to meet delivery deadlines for upcoming photoshoots, ensuring you have ample time to pack and ship samples and making sure they arrive in time for scheduled shoots.\nReferencing the shot lists you’ll be provided, locate requested samples at the office and confirm they are available for upcoming shoots.\nCommunicating with the Marketing team and freelance Production Coordinator (Rebecca) to provide tracking numbers and confirm that sample shipments will arrive in time for scheduled shoots. Following up on return shipments and ensuring that samples are returned to the office in a timely manner post-shoot. \nCheck samples back in that are returned from shoots and organize in their designated locations at the office.\nPull samples and organize on racks for NuOrder wholesale photoshoot at the office; be on-site for support as needed (date to be confirmed).\nOther Responsibilities:\nAssist with other projects as assigned.\nUnderstanding of and adherence to Sample Timeline that Carlisle will provide during your training.\nRequirements\nPhysical Requirements:\nThis position requires the ability to perform essential job functions that include lifting and moving items weighing up to 50 pounds. The role also requires the ability to climb stairs and safely transport product between floors, as shipments are received on a different level than the primary work area.\nReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Team members are encouraged to use appropriate safety practices and request assistance when handling heavy or bulky items.\nKey Qualifications:\nHigh proficiency of Google Workspace (particularly Google Drive, Sheets, Docs, and Slides) and Microsoft Office (particularly Excel and PowerPoint).\n1-2 years experience in a fashion product role and/or degree in Fashion Merchandising\nAbility to work under deadlines, manage multiple priorities, work independently, take initiative, pay close attention to detail, and follow projects through to completion.\nHighly organized and detail-oriented.\nExcellent verbal, written communication and presentation skills.","description_format":"text","description_chars":3593,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Apparel & Fashion Brands"],"lifecycle":[{"event":"open","at":"2026-10-22T20:22:16Z"},{"event":"close","at":"2026-10-26T18:04:45Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/billy-reid-sample-coordinator","json_url":"https://alion.io/job/billy-reid-sample-coordinator.json","meta":{"generated_at":"2026-10-28T06:43:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9013,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2534508},"rest":"https://alion.io/mcp/rest/get_company?id=2534508"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbilly-reid-sample-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbilly-reid-sample-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbilly-reid-sample-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/billy-reid-sample-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbilly-reid-sample-coordinator"}]}