{"id":1476193,"url":"https://alion.io/job/bimm-senior-executive-assistant","title":"Senior Executive Assistant","company":{"id":669565,"name":"BIMM","domain":"bimm.com","url":"https://alion.io/company/bimm","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":78000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":115},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-29T16:32:21Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-12T07:18:10Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"BIMM is booming, so we'rehiring a Senior Executive Assistant to join the team! \nAs we observea hybrid model, this role will require you to be in office 2 days per week.\nWho we are \nBIMM is a Toronto-based agency that lives at the intersection of data, technology, and creativity to provide clients with high-performing campaigns and digital products that shape connected customer experiences. We've helped our clients implement fully integrated CRM customer journeys, built robust digital experiences, and created national loyalty programs with decades of experience across automotive, financial services, telecommunications, and retail. \nWe are creative realists, which means our ideas and solutions are grounded in the realities of our clients' business. We believe big ideas are nothing without big results (and flawless execution); high-performing agencies deliver high-performing campaigns, products, and experiences; and the best solutions happen when we collaborate with clients as partners. \nWho we'relooking for \nWe're looking for a highly organized, proactive Senior Executive Assistant who will serve as a trusted partner to our CEO. You'll manage the CEO's calendar, communications, travel, and priorities, ensuring the CEO's time and focus stay on the highest-value leadership priorities. \nThe right person quickly understands what matters most, anticipates needs before they arise, brings order to a busy and varied agenda, and makes sure commitments are followed through. You'll take ownership, exercise sound judgment, raise issues respectfully, and proactively remove obstacles so work keeps moving. \nWhile the primary focus of this role is supporting the CEO, you'll also work closely with the Executive Leadership Team, our clients, and partners across the kyu Collective, and coordinate leadership meetings and offsites. The ideal candidate is calm under pressure, adapts quickly as priorities shift, communicates with confidence and professionalism, and takes pride in bringing structure and momentum to an already fast-moving business. \nThis is an existing vacancy, not a made-up role - this one’s already got a desk waiting. \nResponsibilities \nManage the CEO's calendar, meeting cadence, and priorities, protecting time for the highest-impact work \nTriage incoming requests and email, determine the right level of CEO involvement, and handle or redirect what doesn't need the CEO's attention \nPlan and manage domestic and international travel \nPrepare meeting briefs, agendas, and background materials so the CEO is informed and prepared for every significant interaction \nAnticipate upcoming deadlines, commitments, and stakeholder needs, and flag risks or conflicts early \nTrack action items and commitments, follow up with stakeholders, and ensure nothing falls through the cracks \nDraft correspondence, summaries, and presentation materials on behalf of the CEO \nLeverage technology, automation, AI tools, and productivity platforms to improve effectiveness \nCoordinate ELT meetings, offsites, and planning sessions, including agendas, materials, logistics, and follow-up \nRequirements \n7+ years of Executive Assistant experience, including at least 3 years supporting a CEO or C-suite executive \nExperience in a professional services, agency, consulting, or high-growth environment is a strong asset \nDemonstrated ability to operate independently with limited direction \nOutstanding written and verbal communication skills \nProven ability to manage multiple competing priorities in a fast-paced environment \nHigh level of professionalism, discretion, and confidentiality \nExperience working with senior executives, clients, and external partners, including across time zones \nAdvanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint) and comfort using AI and automation tools in daily work \nAbility to influence, challenge, and redirect conversations respectfully when required \nWhat will make you successful \nYou are: \nHighly proactive and take ownership without waiting to be asked \nAnticipatory and able to think several steps ahead \nComfortable operating in ambiguity and creating structure where it doesn't exist \nPolitically astute and able to navigate organizational dynamics with confidence \nWarm, approachable, and relationship-oriented, while maintaining appropriate boundaries \nExceptionally detail-oriented and committed to follow-through \nTechnologically fluent, including AI-powered productivity tools and automations \nAdaptable and resilient when priorities shift \nObsessed with closure and ensuring nothing falls through the cracks \nMost importantly, you are someone who sees a problem and handles it. \nWhat's in it for you?\nWork Life Balance with BIMM days: Spend your birthday any way you’d like, as long as it’s not at the Extra day off to enjoy every summer holiday and a week-long end-of-year break. Boo-yah!\nBenefits: We offer a comprehensive health & dental benefits plan with an Employee Assistance Program. BIMMers are also given extra $$$ to put towards wellness or health-related needs. Did we mention our RRSP with matching? A lil BIMM bonus to build your bank.\nCulture: Our squad is fun, friendly and entirely egoless. Our social committee plans BIMM bashes,Tasty Thursdays and quarterly outings like candle making workshops, board game nights, Jays games and cooking Our summer and holiday parties are quite memorable as well! Having Fun Everyday is one of our core values.\nWe believe in working & meeting with We observe a hybrid working model in our beautiful dog-friendly office located in the Distillery District, stuffed with snacks.\nBelonging: Our dedicated DEI committee provides thought-provoking insights which are reflected in our work; They also organize engaging awareness activities and events to showcase BIMMER’s professional talents and personalities. What talents might you bring? :)\nGrowth: BIMM is part of kyu collective which gives our employees access to the network’s resources, training, offices, and more. We also prioritize your personal and professional development with opportunities like on-site Lunch n’ Learns, conferences and online courses. Love 2 Learn.\nBIMM is committed to providing an environment that is inclusive and accessible. We are an equal opportunity employer and consider all applicants for employment without discrimination. Please let us know if accommodation for the recruitment/interview process is required and we will work with you to make sure your needs are met.\nAI In Recruitment \nWhile we are exploring ways to best utilize AI in our hiring processes, BIMM currently does not use AI-enabled tools in our hiring process. All candidates are screened by humans, and approved by humans. \nThe range of annual base salary for full-time employees for this position is below. Please note that base pay offered may vary depending on factors including your city of residence, job-related knowledge, skills, and experience.\nTotal compensation range:\n$90,000—$110,000 CAD","description_format":"text","description_chars":6981,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Professional development"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Creative Agencies","Digital Marketing"],"lifecycle":[{"event":"open","at":"2026-09-29T18:51:26Z"}],"visa":[],"liveness":{"score":58,"band":"ok","label":"Likely open","p_open":1,"p_active":0.778,"p_room":0.75,"age_days":12,"expected_fill_days":16,"reasons":["conf:3","win:late"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/bimm-senior-executive-assistant","json_url":"https://alion.io/job/bimm-senior-executive-assistant.json","meta":{"generated_at":"2026-10-12T09:37:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14636,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":669565},"rest":"https://alion.io/mcp/rest/get_company?id=669565"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbimm-senior-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbimm-senior-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbimm-senior-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bimm-senior-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbimm-senior-executive-assistant"}]}