{"id":1007723,"url":"https://alion.io/job/biomade-maintenance-logistics-planner","title":"Maintenance & Logistics Planner","company":{"id":669403,"name":"BioMADE","domain":"biomade.org","url":"https://alion.io/company/biomade","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hayward, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":115000,"max":130000,"currency":"USD","period":"year","gross":null,"usd_annual":130000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-16T18:23:33Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-08T12:20:06Z","board_verified":true,"closed_at":null,"days_open":52,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":52},"description":"Job Description Summary\nThe Maintenance & Logistics Planner will be part of BioMADE’s Hayward Pilot Plant Operations team. This pilot plant will help bridge a gap in the domestic non-pharmaceutical biotechnology industry by providing clients developing emerging fermentation technologies the ability to demonstrate upstream and downstream processes at a scale that supports future commercial-scale design and production.\nThe Maintenance & Logistics Planner is responsible for translating preventive and corrective maintenance programs established by BioMADE’s Pilot Plant Network Reliability Team Lead into executable daily and weekly work. Working under the direction of the Reliability Team Lead and in coordination with on-site Pilot Plant Operations leadership, this role plans, schedules, coordinates, documents, and supports the execution of maintenance activities through the computerized maintenance management system (CMMS).\n\nAs part of a lean pilot plant team, this is a hands-on role. In addition to planning maintenance work, the Maintenance & Logistics Planner is expected to assist the Maintenance Technicians, Pilot Plant Operators, contractors, and others with routine preventive and corrective maintenance, basic troubleshooting, and equipment repairs as appropriate based on training and capability. As the facility is currently under construction, the initial priorities of the position will be to configure the facility’s assets in the CMMS and support commissioning and startup of the facility.\nThe role also supports overall facility maintenance, vendor coordination, logistics, and inventory management, including maintaining accurate NetSuite records for maintenance spare parts, raw materials, consumables, customer materials, finished products, and other pilot plant inventory.\nThis individual must be highly organized, mechanically inclined, adaptable, and willing to support a broad range of maintenance, facilities, logistics, and operational activities as site needs evolve.\nKey Responsibilities\nMaintenance Planning, Coordination & Execution\nPlan and schedule preventive, corrective, calibration, inspection, and other maintenance activities through the CMMS. \nCoordinate maintenance priorities and schedules with the Reliability Team Leader, Maintenance Technicians, Operations, external contractors and other stakeholders to minimize equipment downtime and disruption to pilot plant activities. \nReview maintenance requests and conduct field walkdowns as needed to understand work scope and equipment conditions. \nDevelop complete work plans identifying required labor, time, parts, tools, materials, technical documentation, vendor support, permits, and safety requirements before work begins. \nReview open work orders and maintenance backlog, follow up on delayed work, identify duplicate or obsolete work orders, and communicate equipment and work status. \nGroup related maintenance activities where practical to optimize use of labor, equipment downtime, vendors, tools, and other resources. \nPerform or assist with routine preventive and corrective maintenance and basic equipment troubleshooting based on training and capability. Activities may include lubrication, inspection, adjustment, replacement of gaskets, O-rings, filters, or other common wear components, routine calibration, and similar equipment-maintenance tasks. \nAssist with equipment breakdowns and repairs alongside the Maintenance Technician, Pilot Plant Operators, equipment vendors, contractors, or Engineering as appropriate. \nRecognize when work requires specialized expertise and coordinate escalation to the appropriate internal or external resource. \nCMMS & Maintenance Documentation\nMaintain accurate work-order status, completion details, parts usage, findings, and equipment history in the CMMS. \nSupport upkeep of asset records, preventive maintenance tasks, manuals, drawings, vendor information, and spare-parts associations. \nUse maintenance history, recurring issues, and feedback from technicians, operators, and vendors to improve maintenance plans. \nIdentify overdue work, recurring equipment problems, and opportunities to improve maintenance planning and execution. \nFacility Maintenance & Vendor Coordination\nCoordinate routine facility maintenance such as HVAC, lighting, pest control, building systems, repairs, and inspections. \nPerform or assist with basic facility-maintenance tasks when appropriate based on training, capability, and safety requirements. \nCoordinate qualified vendors and specialized trades for maintenance and repair work, including scope development, RFQ/RFP support, vendor selection, site visits, quote comparison, procurement, scheduling, site access, safety compliance, and stakeholder communication. \nTrack recurring services, repairs, inspections, and follow-up activities through completion. \nInventory & Logistics\nMaintain accurate NetSuite inventory records for spare parts, raw materials, pilot plant consumables, and other materials tracked in NetSuite. \nRecord receipts, transfers, usage, returns, and adjustments; perform cycle counts and reconciliations; and investigate discrepancies. \nMonitor inventory levels and coordinate replenishment of critical spare parts, consumables, and operating supplies. \nEnsure required parts and materials are available for planned maintenance work. \nSupport receiving, labeling, storage, staging, internal movement, and shipment of materials. \nSafety & Cross-Functional Support\nEnsure maintenance and facility work is planned for safe execution, including applicable LOTO, confined-space requirements, JSAs, permits, PPE, and site controls. \nFollow applicable safety procedures and stop work when unsafe conditions or behaviors are identified. \nBe flexible to support additional maintenance, logistics, facilities, and operational activities as site needs evolve. \nSkills, Knowledge and Expertise\nRequired\nAssociate degree in a technical, maintenance, supply chain, or operations-related field, or an equivalent combination of education and experience \nAt least 5 years of experience in maintenance planning, industrial maintenance, inventory management, logistics, or a related role \nExperience using a CMMS, ERP, inventory system, or similar operational software \nStrong organizational, documentation, communication, and follow-through skills \nStrong safety mindset and ability to work effectively in a hands-on, cross-functional environment \n Preferred\nExperience in biotech, pharmaceutical, food, chemical, industrial manufacturing, or pilot plant operations \nExperience with NetSuite or a comparable ERP system \nExperience with spare-parts management, cycle counting, shipping, receiving, or warehouse operations \nExperience supporting facility startup, commissioning, or transition to operations \nPre-employment Screening Requirements\nEmployment in this role is contingent upon successful completion of a background check and pre-employment drug and alcohol screening, conducted following a conditional offer of employment and in accordance with applicable federal and state law. Our full testing policy will be provided prior to screening.\nBenefits\nBioMADE recognizes the importance of a happy and healthy staff that maintains a good work/life balance. BioMADE provides a comprehensive suite of health insurances, supplemental benefits, and paid time off to all regular full-time employees as outlined below. New employees become eligible for most benefits on the first day of the month following their hire date.\n100% Employer paid options for medical insurance for BioMADE employees. Low-cost buy-up options also available.\nGenerous cost-sharing for medical insurance for spouse and child(ren).\nHealth Savings Account option for medical insurance.\n100% Employer paid Dental and Vision insurance for BioMADE employees.\nLow-cost Dental insurance for spouse/child(ren) and with child ortho coverage. \n100% employer paid Vision for employee, and spouse/child(ren) coverage.\nSection 125 Flexible Spending Plan options for Medical, Dependent Care, and Commuter Pre-Tax benefits.\n100% Employer paid Life insurance with a 1x Annual Salary for Exempt staff and a Flat $50,000 benefit for hourly staff.\n100% Employer paid Short Term Disability insurance and low-cost Voluntary Long Term Disability insurance available.\n401(k) retirement plan with up to 6% match on plan compensation (no vesting period!).\nDiscretionary Incentive Plan based on organizational and individual performance.\nPaid Time Off (PTO) that begins to accrue from your hire date.\n13 Paid holidays, including a winter break between Christmas Eve Day and New Year’s Day.\nPaid Parental Leave- Up to 8 weeks of paid leave for new parents.\nFull access to LinkedIn Learning’s Suite for professional development.\nFree Parking.\nCasual Dress Code.\nFree snacks and beverages at CA and MN office locations.\nFun on and off-site employee activities sponsored by the Employee Engagement Committee","description_format":"text","description_chars":8952,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Health insurance","Life insurance","Parental leave","Professional development","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Logistics","Industrial Biotechnology","Contract 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