{"id":2590875,"url":"https://alion.io/job/biomapas-executive-assistant-office-administrator","title":"Executive Assistant & Office administrator","company":{"id":2258,"name":"Biomapas","domain":"biomapas.com","url":"https://alion.io/company/biomapas","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Kaunas, Lithuania"],"countries":["LT"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":1600,"max":2000,"currency":"EUR","period":"month","gross":true,"usd_annual":26952},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-15T05:57:29Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-11-05T22:58:42Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":21},"description":"Join our global team as an Executive Assistant & Office administrator in Kaunas.\nThe Executive Assistant & Office Administrator primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace.\n Position is office-based in Kaunas, Lithuania\nResponsibilities:\nAssist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting, and internal and external liaison\nEnsure an effective document management system (registration, distribution, archiving), including administration of the e-signature system (eSygnature)\nHandle all incoming and outgoing correspondence (mail, packages, couriers)\nGreet visitors and manage the company’s general email inbox and phone line\nAssist management with internal communication and coordination activities\nProvide administrative support to colleagues and executives as needed\nMaintain department documents and ensure timely transfer to the archive\nManage office supplies and facility-related orders, and coordinate their distribution to departments\nMaintain the front desk, meeting rooms, conference areas, and other shared office spaces\nArrange business travel, including bookings for transportation, accommodation, and related logistics\nSupport the organization of internal office events and team gatherings\nAct as a liaison with external service providers (e.g., cleaning, maintenance, courier services)\nRequirements\nUniversity degree - considered an advantage\nAt least 2 years of relevant work experience as an Office Administrator\nExperience as an Executive Assistant is an advantage\n Fluent Business English and Lithuanian (written and spoken)\nStrong document preparation and management skills\nKnowledge of document preparation and archiving regulations/legislation\nExcellent knowledge of MS Office applications\nProactivity, sense of ownership, and strong organizational skills\nBenefits\nInternational team and environment\nBonus based on annual performance\nProfessional growth and career opportunities \nPersonal accident and business trip insurance \nAdditional health insurance\nInfluenza vaccines\nRewarding referral policy\nMonthly lunch and fruit days \nTeam building, global meetings, B active events and other CSR activities\nModern and new Sustainable office in city center with free parking\nSalary ranges 1600-2000 eur/gross/month (depending on experience and skills)","description_format":"text","description_chars":2479,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Lithuanian","level":"Upper-Intermediate (B2)","optional":false},{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Health insurance"],"hiring_locations":[{"name":"Lithuania","iso":"LT","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Clinical Trial Services (CRO)","Healthcare & Life Sciences Consulting"],"lifecycle":[{"event":"open","at":"2026-10-15T05:57:29Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.834,"p_room":0.9,"age_days":20,"expected_fill_days":41,"reasons":["conf:3","win:mid"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":26952,"is_top_pay":false},"html_url":"https://alion.io/job/biomapas-executive-assistant-office-administrator","json_url":"https://alion.io/job/biomapas-executive-assistant-office-administrator.json","meta":{"generated_at":"2026-11-05T23:43:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5177,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2258},"rest":"https://alion.io/mcp/rest/get_company?id=2258"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbiomapas-executive-assistant-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbiomapas-executive-assistant-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbiomapas-executive-assistant-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/biomapas-executive-assistant-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbiomapas-executive-assistant-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2590875}},{"tool":"search_jobs","arguments":{"company":"biomapas.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2590875},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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