{"id":3529787,"url":"https://alion.io/job/black-mcdonald-administrative-assistant","title":"Administrative Assistant","company":{"id":1962196,"name":"Black & McDonald","domain":"blackandmcdonald.com","url":"https://alion.io/company/blackandmcdonald-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":81,"open_postings":4,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kansas City, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":55000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-10-30T15:07:18Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-03T23:19:50Z","board_verified":false,"closed_at":"2026-11-03T23:19:50Z","days_open":4,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":4},"description":"Career Opportunity\nAdministrative Assistant\nKansas City, Missouri\nBUILD YOUR CAREER AT BLACK & MCDONALD\nBlack & McDonald is an integrated, multi trade service provider that safely delivers high-quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.\nABOUT THIS CAREER OPPORTUNITY\nThe Administrative Assistant reports to the General Manager and supports daily office operations by providing administrative assistance to multiple departments, including Utilities, Accounting, and Office Administration. This role is responsible for licensing and insurance administration support, document management, sponsorship and donation coordination, data maintenance, and general office support activities.\nKEY RESPONSIBILITIES\nAdministrative Support\noCoordinate and manage business license applications, renewals, insurance documentation, and related recordkeeping requirements across multiple states and local jurisdictions\noPrepare, maintain, and organize electronic and paper files\noMaintain accurate business records, databases, and administrative documentation\noAssist with special projects as assigned\nSponsorship & Business Support\noReview, coordinate, and route donation and sponsorship requests outside of existing company partnerships\noServe as the primary point of contact for sponsorship and donation opportunities, including gathering information, maintaining records, tracking deadlines, and coordinating communications with community organizations and internal stakeholders\noSupport Black & McDonald's community engagement efforts by assisting with sponsorship participation, event coordination, and related administrative activities\nReception Coverage when needed\noGreet guests and visitors\noScreen, direct, and outgoing mail, including post-marketing outgoing mail\noProcess FedEx shipments\noHelp monitor office supply inventory\noMaintain a clean and organized reception area\nCOMPETENCY REQUIREMENTS\nStrong Organizational skills\nCommunicates Effectively\nAptitude for Learning\nUnderstanding the importance of Customer Service\nHolds Self and Others Accountable\nProblem Solving and Innovation\nTeamwork and Collaboration\nValues and Respects Others\nEDUCATION REQUIREMENTS\nHigh School Degree or equivalent\nWORK EXPERIENCE REQUIREMENTS\n1-3 years of relevant administrative experience\nSKILLS, ABILITIES, AND OTHER REQUIREMENTS\nProficiency in Microsoft Excel and other Microsoft Office applications\nStrong analytical and problem-solving capabilities.\nStrong organizational skills with the ability to manage multiple priorities and deadlines.\nAbility to work independently and collaboratively in a fast-paced environment.\nProficient in managing licensing databases, tracking renewals, and maintaining regulatory documentation.\nBlack & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.\nIf you are an existing Black & McDonald employee, please notify your supervisor\nof your interest and intent to apply before applying.\nApply to this Career Opportunity\nExplore all opportunities at Black & McDonald","description_format":"text","description_chars":3510,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Facilities Management","Construction"],"lifecycle":[{"event":"open","at":"2026-10-30T15:41:19Z"},{"event":"close","at":"2026-11-03T23:19:50Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/black-mcdonald-administrative-assistant","json_url":"https://alion.io/job/black-mcdonald-administrative-assistant.json","meta":{"generated_at":"2026-11-06T01:10:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1962,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1962196},"rest":"https://alion.io/mcp/rest/get_company?id=1962196"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fblack-mcdonald-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fblack-mcdonald-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fblack-mcdonald-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/black-mcdonald-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fblack-mcdonald-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3529787}},{"tool":"search_jobs","arguments":{"company":"blackandmcdonald.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3529787},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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