{"id":3967671,"url":"https://alion.io/job/blg-administrative-assistant","title":"Administrative Assistant","company":{"id":1812208,"name":"BLG","domain":"blg.com","url":"https://alion.io/company/blg-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ottawa, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":45000,"max":46000,"currency":"CAD","period":"year","gross":null,"usd_annual":32567},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-09T14:54:09Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T14:54:09Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.\nWe are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com.\nPurpose of Role\nThe Administrative Assistant will perform all administrative and file management tasks requested by Lawyers, PAs, Clerks, and other support functions. This includes file opening, copying, filing, archive management, scanning and completing general administrative duties as required.\nFiling, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day.\nKey Responsibilities\nThe Administrative Assistant is accountable for establishing and maintaining an ongoing service based relationship with the team, as part of our successful national Intellectual Property Group team, within Canada’s premier full-service law firm.\nThe key responsibilities of this role are:\nAdministration and File Management\nReceive and process file management requests, including maintaining accurate statuses on files\nOpening new files\nRunning daily due lists and advising group of deadlines where applicable\nReturn or add documents to existing client electronic files\nProcessing associate invoices for payment\nWork with the practice management system to log and record documents\nHandle and administer closed electronic files as requested, including handling abandonment of files and closing files\nUndertake all file management and file housekeeping procedures to ensure electronic filing constantly up to date\nUnderstand, identify and process all principle documents within electronic files\nProcess archive retrieval requests\nMaintain all work areas in a tidy and orderly manner\nAssist with KYC and conflict checking procedures in accordance with the firm’s procedures\nCorrespond with agents and clients re reminders and upcoming deadlines\nReporting correspondence to client as requested\nConduct web searches re travel and other items as requested by team\nAny other duties as requested by the business\n\nCustomer Service\nDeal with any Patent Law Clerk, Patent Agent and Practice Assistant (PA) enquiries in a prompt and efficient manner\nCommunicate and liaise with Patent Law Clerks, Patent Agents and PAs on electronic file management issues\nConsistently and appropriately update the team on progress where appropriate\nWork with team to offer assistance wherever possible\n\nKey Competencies\nThe key competencies for this role are:\nPost-Secondary Law Clerk, Paralegal or Legal Administration diploma\nA minimum of 1 year administrative experience in an office environment ideally with exposure to, knowledge of and/or an interest in Intellectual Property law\nSuperior written communication skills in English with excellent attention to detail\nAdvanced technical skills, specifically in MS Office (Word, PowerPoint, Excel, and Outlook) and be committed to furthering their knowledge to remain up-to-date on current technology and best practices\nAbility to take initiative\nFlexible and enthusiastic self-starter\nStrong organization and multi-tasking skills\nExcellent interpersonal skills\nStrong teamwork skills\nAbility to work under pressure and meet deadlines\nSound knowledge of support services\nA desire to continuously improve skills\nA strong focus on ensuring the highest levels of client service standards are delivered and maintained\n\nThis position is for an existing vacancy.\nThe expected salary range for this position is $45,000 - $46,000, depending on level of experience, region/location, and other factors.BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.\nWe also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.","description_format":"text","description_chars":4713,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-11-09T14:54:09Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":37,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-11-09T16:17:52Z"},"pay":{"stated_usd_annual":32567,"is_top_pay":false},"html_url":"https://alion.io/job/blg-administrative-assistant","json_url":"https://alion.io/job/blg-administrative-assistant.json","meta":{"generated_at":"2026-11-09T16:17:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23595,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1812208},"rest":"https://alion.io/mcp/rest/get_company?id=1812208"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fblg-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fblg-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fblg-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/blg-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fblg-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3967671}},{"tool":"search_jobs","arguments":{"company":"blg.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3967671},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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