{"id":1381265,"url":"https://alion.io/job/blg-administrator-office-services","title":"Administrator, Office Services","company":{"id":1812208,"name":"BLG","domain":"blg.com","url":"https://alion.io/company/blg-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ottawa, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":52000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":321},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-09-22T00:00:00Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-10-11T22:28:08Z","board_verified":true,"closed_at":null,"days_open":20,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":20},"description":"We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.\nWe are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com.\nPurpose of the RoleThe main duties of the Administrator, Office Services are to handle the distribution of mail and to perform administrative tasks pertaining to a mailroom as well as provide support to the Office Services Coordinator on Facilities related tasks. The Administrator, Office Services will be expected to provide exceptional service in English (French is considered an asset) to internal stakeholders in-person, via telephone and through e-mail correspondence.\nThis is a permanent, full time opportunity and will require the successful candidate to work on-site Monday to Friday.\nKey Responsibilities\nMail Room & Copy Centre Duties\nProcess incoming and outgoing mail and courier shipments\n\nInternal mail runs\n\nRespond to requests from all BLG personnel\n\nMake photocopies\n\nPrint documents\n\nBind documents\n\nScan documents\n\nChange toner and fix paper jams\n\nSend faxes\n\nReception\nSupport Reception with the following:\nServe as the first point of contact for clients, visitors, contractors, and couriers.\n\nAnswer, screen, and direct incoming calls.\n\nManage boardroom bookings and coordinate meeting logistics.\n\nMaintain visitor sign-in logs and security records.\n\nIssue and track temporary access badges.\n\nBook offices for visiting guests.\n\nMaintain a professional and welcoming reception area.\n\nKey Competencies\nA minimum of one year of experience in customer service, administration, or a related field\n\nExcellent oral and written communication in English (French is an asset)\n\nFlexibility, sound judgment and a can-do attitude\n\nExcellent interpersonal and client service skills\n\nAbility to work in a team environment\n\nProficient keyboarding skills and proficiency with Windows and MS Outlook and Word software\n\nAbility and comfort to be trained in and adhere to emergency response procedures\n\nBLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.\nWe also strive to provide an accessible candidate experience. 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