Administration Supervisor

About blnk

blnk is a fintech company with a mission of enabling inclusion through point-of-sale financing. Less than 4% of Egyptians have access to credit cards and can only afford to purchase products/services with cash that they have saved or are forced to borrow from hard money lenders at high interest rates. We’re changing this by enabling all consumers to instantly receive credit within minutes at their favorite merchants.

Job Scope

The Admin Supervisor is responsible for overseeing and supporting daily administrative operations across multiple office locations. This role encompasses general administration, facility management, procurement, and office support while supervising the admin team to ensure smooth, efficient, and standardized operations across the company.

Key Accountabilities

General Administration & Team Supervision

• Supervise and manage the administrative team across multiple office locations
• Ensure smooth execution of daily administrative and office support tasks.
• Manage office supplies inventory across all locations and ensure timely replenishment.
• Coordinate with HR to support onboarding processes for new hires across all offices.
• Supervise the Admin team staff in coordination with management.
• Oversee asset management including tracking, maintenance, and proper utilization.

Facility Management

• Oversee maintenance, cleanliness, and overall office conditions across all locations.
• Liaise with building management and service providers for repairs and facility-related matters.
• Monitor office equipment and ensure timely servicing.
• Supervise office space planning, seating arrangements, and workplace optimization.
• Manage and supervise office fit-out, renovations, and new office setups.

Purchasing & Procurement

• Supervise procurement activities including sourcing, comparison, and negotiation with vendors.
• Review and approve purchase requests and purchase orders in line with company policies.
• Manage supplier relationships and ensure quality, cost efficiency, and timely delivery.
• Maintain updated records of purchases, suppliers, and pricing across all offices.
• Ensure compliance with procurement policies and procedures.

Financial Coordination & Petty Cash

• Oversee and control petty cash management across all locations in line with company policies.
• Monitor and review supplier invoices before submission to the finance department.
• Ensure timely processing of invoices and resolve discrepancies with vendors.
• Support budget tracking and cost control for administrative expenses.

Minimum Qualifications

Qualifications, Experience, and Skills:

• Bachelor’s degree in Business Administration, Management, or a related field.

Minimum Experience

• Minimum of 5+ years of experience in administration, including supervisory responsibilities.
• Proven experience in managing admin teams and multiple office locations.
• Strong leadership and people management skills.
• Excellent organizational and multitasking abilities.
• Strong negotiation and vendor management skills.
• Proficient in Microsoft Office Suite and administrative systems.
• Strong verbal and written communication skills.
• Strong problem-solving skills and ability to work under pressure.