Executive Assistant (m/f/d)

Who we are

BLOCKS is bringing big-company cloud efficiency to startups and SMEs. We guarantee 20% savings from day one by pooling cloud spend into a group-buying model. From there, our AI agent “Major Tom” acts like a virtual DevOps engineer, finding waste, optimizing infrastructure, all in an automated way to maximize cloud efficiency. And this is just the beginning, more to follow in our discussion with you.

Our founders (Oliver and Andreas) are serial entrepreneurs, have raised >$1 billion, and successfully sold multiple businesses. 

Your role

We’re looking for a “Super Assistant” to be the backbone of Blocks’ operations and culture. This role combines HR, office management, accounting coordination, and executive support into one pivotal position. The ideal candidate is highly organized, proactive, and thrives in a fast-paced startup environment.

Key Responsibilities

EA to Oliver & Andreas: Trusted gatekeeper

• Manage and prioritize Founders’ calendar, travel, and meetings

• Handle correspondence and communication on behalf of the Founders

• Anticipate needs, follow up on action items, and keep projects moving

Office Culture: Ensure the office runs smoothly and is a place people love to work

• Be the “culture champion” - organize weekly team lunches, social events, and celebrations

• Organize and run day-to-day office operations (supplies, equipment, logistics,)

• Create a welcoming environment for our employees (and guests)

Travel: Find the best travel options and keep a grip on travel expenses 

• Handle travel arrangements and bookings

• Collect, check and submit travel expense reports

Admin

• Collect, prepare, and submit invoices, receipts, and expense reports

• Support hiring process, candidate coordination and onboarding

What you bring

• Exceptional organizational and time management skills

• Strong written and verbal communication (German & English preferred)

• Experience working closely with founders, executives, or leadership teams

• High ownership: you don’t wait for tasks, you create clarity and move things forward

• Comfortable with tools like Google Workspace, Notion, Slack, scheduling & basic finance tools

• A service mindset with entrepreneurial energy … you care about impact, not job titles

Ideal profile

• You’ve worked in early-stage startups or SaaS growth roles

• You love enabling people to do their best work

• You’re the person others rely on when something must get done

• You thrive on structure, checklists, planning - but stay flexible when chaos hits

• You bring calm, clarity, and positivity - even under pressure

What we offer

• Work with founders who’ve done it before.  Unicorn builders, $1B+ raised, zero politics, fast calls, radical candor. We move, not debate.

• Zero to One. The opportunity to build a product which startups will consider standard infrastructure.

• Real ownership, not theater. We challenge, you make calls. Some will be wrong. That’s fine. We fix fast and keep iterating.

• Compensation that reflects ambition. Top market cash compensation plus meaningful equity upside.

• Berlin, in person, by design. Early stage companies are built together, not on Zoom. We support relocation.

How we hire

We believe hiring should be like we build: Fast, respecting your time and ours, to the point: 

• Intro call with a founding team member (30 min) 

• In-person case study with founders (1-2 hours)

• Offer call within 24 hours with a founder (15 min)