{"id":1860520,"url":"https://alion.io/job/blocks-executive-assistant-mfd","title":"Executive Assistant (m/f/d)","company":{"id":3894314,"name":"Blocks","domain":"blocks.cloud","url":"https://alion.io/company/blocks-cloud","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"B","score":75,"open_postings":8,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Notion","optional":false},{"name":"Slack","optional":false},{"name":"AI Agents","optional":true}],"status":"live","first_seen_at":"2026-02-13T12:52:12Z","employer_posted_date":"2026-02-13","last_verified_at":"2026-10-13T17:22:13Z","board_verified":true,"closed_at":null,"days_open":242,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":241},"description":"Who we are\nBLOCKS is bringing big-company cloud efficiency to startups and SMEs. We guarantee 20% savings from day one by pooling cloud spend into a group-buying model. From there, our AI agent “Major Tom” acts like a virtual DevOps engineer, finding waste, optimizing infrastructure, all in an automated way to maximize cloud efficiency. And this is just the beginning, more to follow in our discussion with you.\nOur founders (Oliver and Andreas) are serial entrepreneurs, have raised >$1 billion, and successfully sold multiple businesses. \nYour role\nWe’re looking for a “Super Assistant” to be the backbone of Blocks’ operations and culture. This role combines HR, office management, accounting coordination, and executive support into one pivotal position. The ideal candidate is highly organized, proactive, and thrives in a fast-paced startup environment.\nKey Responsibilities\nEA to Oliver & Andreas: Trusted gatekeeper\nManage and prioritize Founders’ calendar, travel, and meetings\n\nHandle correspondence and communication on behalf of the Founders\n\nAnticipate needs, follow up on action items, and keep projects moving\n\nOffice Culture: Ensure the office runs smoothly and is a place people love to work\nBe the “culture champion” - organize weekly team lunches, social events, and celebrations\n\nOrganize and run day-to-day office operations (supplies, equipment, logistics,)\n\nCreate a welcoming environment for our employees (and guests)\n\nTravel: Find the best travel options and keep a grip on travel expenses \nHandle travel arrangements and bookings\n\nCollect, check and submit travel expense reports\n\nAdmin\nCollect, prepare, and submit invoices, receipts, and expense reports\n\nSupport hiring process, candidate coordination and onboarding\n\nWhat you bring\nExceptional organizational and time management skills\n\nStrong written and verbal communication (German & English preferred)\n\nExperience working closely with founders, executives, or leadership teams\n\nHigh ownership: you don’t wait for tasks, you create clarity and move things forward\n\nComfortable with tools like Google Workspace, Notion, Slack, scheduling & basic finance tools\n\nA service mindset with entrepreneurial energy … you care about impact, not job titles\n\nIdeal profile\nYou’ve worked in early-stage startups or SaaS growth roles\n\nYou love enabling people to do their best work\n\nYou’re the person others rely on when something must get done\n\nYou thrive on structure, checklists, planning - but stay flexible when chaos hits\n\nYou bring calm, clarity, and positivity - even under pressure\n\nWhat we offer\nWork with founders who’ve done it before. Unicorn builders, $1B+ raised, zero politics, fast calls, radical candor. We move, not debate.\n\nZero to One. The opportunity to build a product which startups will consider standard infrastructure.\n\nReal ownership, not theater. We challenge, you make calls. Some will be wrong. That’s fine. We fix fast and keep iterating.\n\nCompensation that reflects ambition. Top market cash compensation plus meaningful equity upside.\n\nBerlin, in person, by design. Early stage companies are built together, not on Zoom. 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